Sinceri Caruso
Lombard,IL
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
8
8
years of professional experience
Work History
Real Estate Services Administrator
CBRE
03.2020 - Current
- Fostered operational efficiency and compliance with company policies through effective coordination of office activities.
- Compiled and analyzed data to produce reports.
- Processed incoming and outgoing mail and packages according to established procedures.
- Edited documents to keep company materials free of grammar errors.
- Edited and proofread documents for accuracy and completeness.
- Coordinated and scheduled meetings and appointments.
- Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
- Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Supported staff on special assignments and ad hoc projects.
- Monitored and tracked budgets and expenses.
- Utilized office management software to record and track customer information.
- Informed and supported business leaders through consistent communication and administrative support duties.
- Comply with bid processes and guidelines
- Assist with preparation of Client Monthly Reports and Common Area Maintenance (CAM) dues, invoices and related correspondence.
Administrative Assistant
County Court Reporters, Inc.
Wheaton , IL
10.2016 - 02.2020
- Perform general clerical duties for a stenography agency.
- Book Orders for freelance stenographers to record legal depositions and court hearings.
- Enter customer payments into the system daily.
- Track money received and prepared daily deposits.
- Process reports for aging and past due account for the supervisor.
- Work with clients to resolve discrepancies/variances in their accounts.
- Performed client billing
- Transcript production
- Scheduling depositions
- Managed filing system, entered data, and completed other clerical tasks.
- Developed strategies to streamline and improve office procedures.
- Answered multi-line phone system, routed calls, delivered messages to staff, and greeted visitors.
- Executed record filing system to improve document organization and management.
- Managed paper and electronic filing systems by routing various documents, taking messages, and managing incoming and outgoing mail.
- Continually sought methods for improving daily operations, client communications, recordkeeping, and data entry for increased efficiency.
Payroll/HR Assistant and Accounts Payable
Butterfield Country Club
Oak Brook , IL
08.2015 - 08.2016
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Reviewed and matched invoices
- Process invoices and generated checks
- Communicated with vendors on payment allocation and issues.
- Maintained and updated vendor files
- Assisted with month-end closures.
- Provided general support to the accounting department.
- Managed payroll and tax operations, resolving issues and following up to ensure that corrections were made.
- Processed bi-weekly payroll disbursement for 100+ employees.
- Managed onboarding and offboarding of employees, maintained employee records, and enrolled employees into 401K and health insurance coverage.
Education
Associate of Applied Science - Accounting And Business Management
DeVry University
Addison, ILSkills
- Control of Expenses
- Tenant Relations
- Equipment Purchase Planning
- Bookkeeping Software
- Cost Tracking
- Customer Care
- Document Review
- Evaluating Contracts
- Complex Problem-Solving
- Serve Customer Needs
- Data Recording
- Commercial Real Estate
- Operational Standard Development
- Microsoft Office
- Preventive Maintenance
- Update Records
- Contract Compliance
- Organizational Systems
- Digital Filing
- Set Goals
- Maintenance Requirements
- Payment Collection
- Administrative Support
- Professional Relationships
- Warranty Processes
- Interoffice Correspondence
- Client Scheduling
- Planning and Prioritization
- Maintenance Projects
- Critical Thinking
- Basic Bookkeeping
- Operational Efficiency
- Information Processing
- Setting Up Contracts
- Office Support
- Collections Procedures
- Records Management Software
- Event and Activity Planning
- Organization and Time Management
- Cultural Awareness
- Planning and Coordination
- Analytical and Critical Thinking
- Flexible and Adaptable
Timeline
Real Estate Services Administrator
CBRE
03.2020 - Current
Administrative Assistant
County Court Reporters, Inc.
10.2016 - 02.2020
Payroll/HR Assistant and Accounts Payable
Butterfield Country Club
08.2015 - 08.2016
Associate of Applied Science - Accounting And Business Management
DeVry University