Summary
Overview
Work History
Education
Skills
Additional Information
Languages
Timeline
Generic

S.Nicole Balling-Tellez

Chicago,IL

Summary

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Hardworking and passionate project administrator with strong organizational skills, detail oriented with exceptional time management skills eager to grow within. Ready to help team achieve and exceed company goals.

Overview

4
4
years of professional experience

Work History

Project Administrator

Granite Construction Inc
01.2021 - Current
  • Optimized productivity by managing employee schedules, payroll operations and inventory transactions.
  • Initiated contracts and addressed necessary negotiations and adjustments.
  • Determined final quality and acceptance of contractor work and operations.
  • Drafted, reviewed and revised contracts for accuracy and completeness.
  • Facilitated communication between involved parties to enable timely contract sign-off.
  • Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
  • Researched and identified potential new suppliers to increase vendor base.
  • Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.
  • Maintained ongoing communication with suppliers to promote workflow and respond to inquiries.
  • Established relationships with vendors and suppliers to streamline procurement operations.
  • Negotiated contracts and agreements with suppliers to achieve best pricing and terms.
  • Maintained up-to-date database of suppliers, vendors and contracts to support accurate recordkeeping.
  • Oversaw inventory control, accounting, and supply reports.
  • Entered details into accounts and tracked payments.
  • Generated monthly invoices for customers in multiple formats to provide transparency.
  • Prepared and submitted monthly billing reports to management for financial overview.
  • Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
  • Identified, researched, and resolved billing variances to maintain system accuracy and currency.
  • Maintained files and documentation in accordance with company policy and accepted accounting practices.
  • Reviewed invoices for appropriate documentation and approval prior to payment.
  • Reconciled vendor statements and researched and corrected discrepancies.
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Updated accounting ledgers and journals to balance statements and maintain consistent records.
  • Tracked contracts, proposals, and waivers to keep billing accurate and current.
  • Followed up overdue payments and payment plans from clients to establish good cash flow.
  • Executed on-time, under-budget project management on complex financial issues for senior leadership.
  • Wrote numerous project proposals in conjunction with company and departmental goals according to strict timelines.
  • Skilled at working independently and collaboratively in a team environment.
  • Self-motivated, with a strong sense of personal responsibility.

Assistant Project Manager

Granite Power Inc
01.2020 - 12.2020
  • Developed and maintained project documentation for reliable records.
  • Delivered high level of service to clients to both maintain and extend relationship for future business opportunities.
  • Partnered with project team members to identify and quickly address problems.
  • Reviewed project plans and specifications to understand project requirements and accurately estimate cost and resources needed.
  • Participated in pre-bid meetings and site visits to understand project scope and identify potential issues or challenges.
  • Used specialized software to create estimates quickly and accurately and make estimates easily understandable and shareable.
  • Identified areas for cost saving to help increase profitability and lower client costs.
  • Identified potential risks and challenges to project cost and timeline to adjust estimates accordingly.
  • Prepared bids and proposals to submit to clients and secure new business.
  • Collaborated with project managers and contractors to obtain necessary information for preparing cost estimates.
  • Provided accurate estimates by defining scope, timelines, potential setbacks, and limitations.
  • Negotiated contracts with suppliers and vendors, securing best pricing for materials, labor and equipment.
  • Evaluated subcontractor bids to obtain best value for projects.
  • Attended project meetings to provide updates and insights on project costs.
  • Utilized cost-estimating software to streamline estimating processes and produce accurate and reliable estimates.
  • Managed filing system, entered data and completed other clerical tasks.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.

Project Manager

Fieldwork Inc.
05.2019 - 01.2020
  • Planned, designed, and scheduled phases for large projects.
  • Monitored project performance to identify areas of improvement and make adjustments.
  • Coordinated with cross-functional teams to resolve project issues and mitigate risks.
  • Continually maintained and improved company's reputation and positive image in markets served.
  • Secured long-term accounts by recommending strategies to promote brand effectiveness and highlight product benefits.
  • Identified plans and resources required to meet project goals and objectives.
  • Prepared and submitted project invoices for review and approval.
  • Monitored project progress, identified risks and took corrective action as needed.
  • Maintained open communication by presenting regular updates on project status to customers.
  • Tracked project and team member performance closely to quickly intervene in mistakes or delays.
  • Reported regularly to managers on project budget, progress and technical problems.
  • Developed and implemented project plans and budgets to ensure successful execution.
  • Analyzed project performance data to identify areas of improvement.
  • Kept projects on schedule by managing deadlines and adjusting workflows.
  • Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
  • Created job files for each project and maintained current data in each file.
  • Tracked hours and expenses to keep project on task and within budgetary parameters.
  • Responded to requests for information on possible new projects.
  • Maintained documentation, detailing assignments, in-progress work and completed project milestones.
  • Input new data, updated old records and cross-checked information to keep marketing database up-to-date.
  • Used various market research tools and techniques to gather, analyze and interpret data.
  • Utilized specialized software to capture and process data.

Education

Bachelors in Business Administration - Management

Saint Xavier University
Chicago, IL
05.2019

Skills

  • Contract Administration
  • Critical Thinking
  • Vendor Relationship Management
  • Verbal and Writing Communication
  • Microsoft Office
  • Billing Systems and Software
  • Accounts Receivable/Accounts Payable Expertise
  • Payroll Operations
  • Data Entry
  • Documentation and Recordkeeping
  • Time Management
  • Organize Files

Additional Information

Notary Public - State of Illinois

Languages

English
Native or Bilingual
Spanish
Native or Bilingual

Timeline

Project Administrator

Granite Construction Inc
01.2021 - Current

Assistant Project Manager

Granite Power Inc
01.2020 - 12.2020

Project Manager

Fieldwork Inc.
05.2019 - 01.2020

Bachelors in Business Administration - Management

Saint Xavier University

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