Socorro Esparza
Chicago,IL
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
29
29
years of professional experience
Work History
NORTHWESTERN MEMORIAL HOSPITAL – POST GRADUATE MEDICAL EDUCATION
05.2009 - Current
- Supports one of the largest departments in a major medical center with an accounting and records focus
- Provide finances oversight and audits departmental budgets and general ledgers details as well as process invoices for payment against purchase order or general expense reimbursement
- Assists the Directors in maintaining department personnel files and mandatory certification/licensure lists and tracks staff continuing education requests
- Supports additional projects as requested by the Directors, including but not limited to Hopkins modules, year-end faculty evaluations for our 300 faculty members and 140 residents, and schedules residents for women's health clinic
- Maintains resident records and verifies training for future credentialing of all graduates
- Executive assistant duties for the program director: arranges travel, manages calendar and plans meetings including booking venues and ordering food
- Office management including maintaining and order supplies, answers and directs calls
- Communicates (verbal and written) with a wide range of departments, employees, vendors, and physicians; and serves as a liaison on behalf of the Directors to foster strong working relationships
- Actively participates in training recruitment for the largest medical training program in Illinois
- Serve as a liaison between resident and departments to ensure all necessary information and documentation is made available
- Build and maintain relationships with residents throughout their residencies.
Sr. ADMINISTRATIVE ASSISTANT
RAND McNALLY & COMPANY
08.2006 - 08.2008
- Provided administrative support to Director level personnel in multi-departments
- Prepared and distributed spreadsheets and reports
- Ordered and maintained office supplies, reconciled departmental budgets, applied cash, updated and maintained departmental and employee records
- Prepared management presentations and coordinated management meetings, both in-house and off-site.
FUND ACCOUNTANT
HENRY CROWN & COMPANY/WOODARD LLC
12.2000 - 08.2006
- Directed calls within the company and maintained conference room reservations
- Prepared materials for general office mailings and mass mailings
- Coordinated domestic travel - booked flights, cars, and hotel reservations
- Assisted with accounts payable, check distribution, prepared new hire packets, organized and maintained all personnel and I-9 files
- Ordered and maintained office and shipping supplies from various vendors
- Assisted with special events coordination and other projects on an “as needed” basis
- Recorded daily security purchase and sale transactions to AS400 database via Portia finance program
- Prepared capital gains records for accountants
- Verified qualifying gains and qualifying dividends with tax provisions
- Reconciled monthly broker statements
- Communicated with brokers on various issues pertaining to transactions
- Voted collected and uncollected proxies via ADP on-line, through fax, phone and mail
- Updated and maintained marketable and unmarketable securities for the accounting department
- Administered asset files and updated tax lots for executives.
CHICAGO BOARD OF OPTIONS EXCHANGE - REPORTING SERVICES
09.1994 - 12.2000
- Updated legal data in compliance with SEC requirements
- Communicated with traders and assisted board members on trades, both buying and selling
- Reported security transactions and errors to Operations Control
- Consistently monitored all factors affecting market conditions
- Analyzed stock transactions and provided solutions for inaccuracies
- Trained and supervised new employees
- Maintained customer information in the CRT terminals.
Education
Associates Degree in Business Administration - Accounting And Business Management
ROBERT MORRIS UNIVERSITY
Chicago, IL01.1993
Skills
- Building rapport
- Teamwork and Collaboration
- Relationship Building
- Critical Thinking
- Administrative and Office Support
- Strong Knowledge of Microsoft Office
- Data Entry
- Recordkeeping strengths
- Calm and Professional Under Pressure
- Bookkeeping and Reconciliation
- Journal Entries
- Honest and Dependable
- Problem-Solving and Resolution
- Calendar and Scheduling
- Team building
- Strong Work Ethic
- Background Checks
Timeline
NORTHWESTERN MEMORIAL HOSPITAL – POST GRADUATE MEDICAL EDUCATION
05.2009 - Current
Sr. ADMINISTRATIVE ASSISTANT
RAND McNALLY & COMPANY
08.2006 - 08.2008
FUND ACCOUNTANT
HENRY CROWN & COMPANY/WOODARD LLC
12.2000 - 08.2006
CHICAGO BOARD OF OPTIONS EXCHANGE - REPORTING SERVICES
09.1994 - 12.2000
Associates Degree in Business Administration - Accounting And Business Management
ROBERT MORRIS UNIVERSITY
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