Sofia Taborda
Fort Lauderdale,FL
Summary
Accomplished Office Manager with a proven track record at Smile Everyday Dentistry, enhancing operational efficiency and employee productivity. Expert in office management and tech-savviness, with a strong work ethic and exceptional skills in maintaining schedules and confidentiality. Demonstrated success in improving financial forecasting accuracy by 30% through diligent oversight and strategic planning.
Highly organized professional with strong background in administrative support and office management. Skilled in calendar management, travel coordination, and preparing reports. Known for strong focus on team collaboration and achieving results. Reliable and adaptable, capable of handling shifting priorities with ease.
Overview
6
6
years of professional experience
Work History
Personal Assistant to the Owner
Carty Consultants
05.2024 - Current
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Maintained an organized workspace for the owner which facilitated easy access to important documents when needed.
- Maintained appropriate filing of personal and professional documentation.
- Reduced administrative workload for the owner through proficient handling of routine tasks, allowing them to focus on higher-level responsibilities.
- Oversaw personal and professional calendars and coordinated appointments for future events.
Secretary to Owner
942 Cars
10.2022 - 09.2024
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained electronic filing systems and categorized documents.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
Manager
Car Sales of South Florida
09.2022 - 08.2024
- Managed and motivated employees to be productive and engaged in work.
- Accomplished multiple tasks within established timeframes.
- Processed invoices and contacted appropriate parties for timely payment receipt.
- Trained new and existing staff members in various financial procedures to prepare for job requirements.
- Optimized cash flow with diligent monitoring of accounts receivable and payable.
- Improved financial forecasting accuracy, utilizing advanced analytical models.
- Collaborated with cross-functional teams for strategic business planning and growth initiatives.
- Conducted financial due diligence on potential investments and acquisitions.
Front Office Manager
Smile Everyday Dentistry
08.2021 - 08.2022
- Resolved guest complaints professionally, maintaining positive relationships with customers for future business opportunities.
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Oversaw daily operations of front desk, ensuring all guest interactions were handled with high professionalism.
- Improved team morale and efficiency with regular training sessions and performance feedback.
- Developed detailed plans based on broad guidance and direction.
Front Desk Receptionist
Broward Mall Dental
01.2019 - 07.2021
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
- Maintained organized and clean front office area to create professional and welcoming environment for visitors and employees.
- Scheduled, coordinated and confirmed appointments and meetings.
- Delivered outstanding first impressions by warmly greeting visitors upon arrival at the front desk.
- Managed high-volume phone calls, directing inquiries to appropriate personnel for prompt resolution.
- Collected deposits, fees, and payments.
- Supported administrative tasks such as filing, data entry, and document preparation for more efficient office workflow.
- Handled sensitive customer information with confidentiality, adhering to company privacy guidelines.
- Developed strong working relationships with team members, fostering a positive work environment.
- Completed data entry and filing to keep records updated for easy retrieval.
- Expedited check-in and check-out procedures for guests, ensuring seamless experiences during their visits.
Education
High School Diploma -
South Plantation High School
06-2022
Skills
- Maintaining schedules
- Expense tracking
- Office management
- Travel arrangements
- Discretion and confidentiality
- Document preparation
- Calendar management
- File organization
- Tech-savviness
- Meeting coordination
- Budgeting assistance
- Time management
- Strong work ethic
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Personal Assistant to the Owner
Carty Consultants
05.2024 - Current
Secretary to Owner
942 Cars
10.2022 - 09.2024
Manager
Car Sales of South Florida
09.2022 - 08.2024
Front Office Manager
Smile Everyday Dentistry
08.2021 - 08.2022
Front Desk Receptionist
Broward Mall Dental
01.2019 - 07.2021
High School Diploma -
South Plantation High School
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