Sofia Vargas
San jose,United States
Summary
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through Number years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
3
3
years of professional experience
Work History
Administrative Assistant Associate
Eazy E And Sons
02.2021 - Current
- Increased office efficiency by managing schedules, organizing meetings, and maintaining accurate record-keeping systems.
- Streamlined administrative processes for enhanced productivity and improved workflow within the department.
- Enhanced communication between team members with regular updates, status reports, and meeting coordination.
- Supported management in decision-making by conducting thorough research and presenting findings in a concise manner.
- Assisted with budget planning and expense tracking to ensure financial goals were met without compromising quality of service.
- Provided exceptional customer service to both internal and external stakeholders, resolving issues promptly and professionally.
- Managed office supply inventory by monitoring usage patterns and placing orders before stock ran out, avoiding last-minute shortages.
- Improved document organization with well-maintained filing systems that allowed for easy access to information when needed.
- Reduced errors in data entry tasks by implementing standardized procedures for inputting information into databases or spreadsheets accurately.
- Handled high volume phone calls professionally, directing inquiries to appropriate parties or taking detailed messages as necessary.
- Contributed to successful project completion by assisting team members with research assignments or other support tasks as needed.
- Prepared comprehensive reports on office activities or projects upon request, providing valuable insights and recommendations for improvement.
- Maintained up-to-date knowledge of company policies, procedures, and industry trends to effectively support the needs of the organization.
- Executed record filing system to improve document organization and management.
- Processed customer orders accurately and within agreed timeframes to meet service standards.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Drafted correspondence and other documents for CEO and department heads in company's voice.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Created and maintained databases to track and record customer data.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed department budgets and generated financial reports for management review.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
- Established administrative work procedures to track staff's daily tasks.
Education
Phlebotomy
De Anza College
Cupertino, CAGED - General Studies
Milpitas Adult Education
Milpitas, CA06.2009
Skills
- Research abilities
- Meeting planning
- Report Generation
- Presentation Preparation
- Calendar Management
- Expense Reporting
- Spreadsheet Creation
- File Organization
- Document Management
- Verbal Communication
- Written communication
- Problem-solving
- Project coordination
- Inventory control
- Office equipment operation
- Multitasking
- Organizational skills
- Time management
- Document Control
- Spreadsheet Management
- Scheduling
- Mail handling
- Data Entry
- Workflow Optimization
- Filing
- Report Writing
- Workflow Planning
- Paperwork drafting
- Project Planning
Timeline
Administrative Assistant Associate
Eazy E And Sons
02.2021 - Current
Phlebotomy
De Anza College
GED - General Studies
Milpitas Adult Education
Similar Profiles
NIJU RAJNIJU RAJ
Staff nurse at Eazy Care Medical CentreStaff nurse at Eazy Care Medical Centre
Amie Tracy HeathmanAmie Tracy Heathman
Operations Manager at Eazy LogisticsOperations Manager at Eazy Logistics
Lori LariviereLori Lariviere
Finance Manager at Eazy Express Inc.Finance Manager at Eazy Express Inc.
Teagan LaBarberaTeagan LaBarbera
Host at Eataly, La Pizza La PastaHost at Eataly, La Pizza La Pasta
Melanie AndonaMelanie Andona
Buyer at Catalyst Family IncBuyer at Catalyst Family Inc