Solana Fernandez
1481 San Juan Ave., San Jose,CA
Summary
Efficient Secretary with a proven track record in office management and task execution, recognized for high productivity and swift completion of assignments. Specialized skills in data entry, scheduling, and document preparation contribute to the seamless operation of daily activities. Strong communication abilities, adaptability, and problem-solving expertise empower success in diverse work environments while maintaining confidentiality and professionalism.
Overview
8
8
years of professional experience
Work History
Secretary II
Bridges Academy Junior High
San Jose, CA
08.2024 - 01.2025
- Greeted visitors upon their arrival, directed them to the appropriate destination or person, and provided general information about our school or district when necessary.
- Established procedures for maintaining files of all office correspondence, memorandums, agreements, and contracts, ensuring easy access when needed.
- Provided secretarial support to the Principal, staff, teachers, and parents, including composing correspondence, reports, and other documents as requested.
- Developed filing systems to maintain confidential records of personnel information and business activities in accordance with school and district policies.
- Organized and maintained the Principal's calendars, scheduled meetings, conferences, and appointments.
- Maintained up-to-date contact lists of vendors and suppliers, while coordinating orders as required by multiple district departments.
- Coordinated communications between district departments to ensure the timely completion of reports.
- Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
- Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
- Made travel arrangements for student field trips, sporting events, and regular student transportation.
- Managed the principal's calendar and prepared the meeting agenda and materials.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Provided health services to students, including first aid and administering medication.
Secretary I
Howard Cattle Elementary (CVUSD)
Chino, CA
02.2024 - 06.2024
- Provided administrative support to the principal by typing letters, memos, reports.
- Greeted visitors and answered incoming calls in a professional manner.
- Maintained an accurate inventory of office supplies, and placed orders for additional items as needed.
- Performed general clerical duties such as filing documents, photocopying materials.
- Assisted with special projects such as collecting donations for fundraisers or organizing volunteer activities.
- Coordinated field trips including arranging transportation and obtaining necessary permissions from parents.
- Responded promptly to inquiries from faculty members regarding school policies or procedures.
- Ordered textbooks for classrooms according to district guidelines.
- Organized and maintained records, reports, budgets, and other confidential information.
- Prepared purchase orders for school supplies and equipment.
- Oversaw school budget and submitted agenda items for approval.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Addressed parental concerns to ensure prompt problem resolution.
Typist Clerk II
Howard Cattle Elementary (CVUSD)
Chino, CA
08.2017 - 02.2024
- Prepared reports on absenteeism trends for management review and action planning purposes.
- Verified enrollment paperwork prior to enrolling new students into the school system.
- Performed general clerical duties such as filing documents, photocopying materials.
- Organized and maintained student records, attendance data, and other confidential information.
- Ensured that all visitors signed in upon entering the building per safety regulations.
- Monitored student attendance daily and reported any discrepancies to the appropriate personnel.
- Distributed report cards at the end of each semester in accordance with established timelines.
- Kept track of student immunization records in accordance with state laws.
- Promoted collaborative teamwork and loyalty among school staff by modeling empathy and compassion.
- Communicated with parents, teachers, students, and members of the public with a patient demeanor.
- Handled confidential information regarding students carefully and with discretion.
- Resolved issues with parents using active listening skills to de-escalate difficult situations.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Responded to customer issues to provide immediate resolution and improve retention.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Instructional Aide-Computer Assisted
Liberty Elementary School (CVUSD)
Ontario, CA
09.2016 - 06.2017
- Supported the use of technology to enhance instruction.
- Set up and assisted with audiovisual equipment operation.
- Worked one-on-one with special needs students to help navigate through school challenges.
- Cleaned and organized classrooms, materials, and supplies.
- Created a positive learning environment for students.
- Promoted positive behavior management strategies among students.
Education
GED -
Culver City Adult School
2004
Skills
- Office Management
- Microsoft Office Proficiency
- Analytical Reporting
- Accurate Data Entry
- Collaborative Team Player
- Detail-Oriented Organization
- Critical Thinking Skills
- Task prioritization
Timeline
Secretary II
Bridges Academy Junior High
08.2024 - 01.2025
Secretary I
Howard Cattle Elementary (CVUSD)
02.2024 - 06.2024
Typist Clerk II
Howard Cattle Elementary (CVUSD)
08.2017 - 02.2024
Instructional Aide-Computer Assisted
Liberty Elementary School (CVUSD)
09.2016 - 06.2017
GED -
Culver City Adult School
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