Soledad Avila
North Hollywood,CA
Summary
To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
17
17
years of professional experience
Work History
Product Development and Purchasing Assistant
Tayler Made Inc.
11.2021 - 02.2024
- Submit sales orders
- Create and submit purchase orders
- Process warranty claims and ship
- Set up new items in SAGE
- Maintain project sheet up to date
- Maintain website information correct
- Order samples of new products
- QC new items including packaging and trays
- Data entry.
- Established and managed supplier and vendor relationships.
- Maintained consistent email communication with suppliers to confirm and track orders and verify price revisions on purchase orders.
Document Control and HAZCON and Safety
Electro Adapter Inc
08.2018 - 11.2021
- Maintains staff schedule and monthly calendar, office supplies and day to day administrative operations
- Performs clerical functions and responsible for accurate data entry, word processing and general office duties
- Data entry of various department logs and reports
- Support CEO and Department Staff
- File and maintain company’s registrations, certifications, renewals of; ITAR, ORCA, CCR, etc
- Close and maintain monthly AQ, Plating and EAI Corporate Divisional reports
- End of year Inventory data, collect, compile, and assist CEO
- Log and update Maintenance Tickets, follow-up on open tickets, process of Preventive Maintenance schedule
- Overhead Intercom announcements, as required
- Update and maintain Maintenance Dept
- Facility maps and equipment
- Create and Coordinate Hazcon training; perform Safety Inspection Audits
- Ensures all department employees attend Hazcon training and inspections completed, stay compliant with machine safety and safety procedures
- MFASC seminar participation and process regulations, as necessary for staff members for training
- Environmental reports and filings; assisting the Plating Manager with various agencies, DTSC, AQMD, OSHA, CUPA, EPA, etc
- Facility schedule for various building or equipment inspections; backflow, fire suppression systems, etc
- Maintaining Material Safety Data Sheets (MSDS) and Prop 65 logs
- HMIS labeling, assist departments to comply with chemical safety and labeling chemicals properly
- Document control and technical writing; QMS, QSP, work instructions, job descriptions, training documents, company forms and logs
- Responsible for training Receptionist and back-up all Reception job functions (refer to Reception / Clerical Job Description) in their absence
- Coordinate annual holiday event(s); catering, holiday cards, holiday notices, table set-up, etc
- Participate in safety training and inspections including chemicals/materials properly labeled, safely stored, and contained
- Follow established procedures and keep necessary records to maintain ISO compliance
- Train employees each month on different topics in regards of Safety
- Created and submitted purchase order.
- Provided support for document controls and worked with contract documents.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
- Carefully reviewed all documents and reports for completeness and accuracy.
Production Supervisor
Concept Natural
02.2018 - 03.2018
- Coordinated with production manager to build production schedules and projections
- Assembled vendor packages
- Printed shipping labels.
- Established clear priorities and production quality standards.
Buyer
MRV Communications
01.2013 - 12.2017
- Submit sales orders
- Create and submit purchase orders
- Kit shortage report
- Sorting and filing closed purchase orders and packing slips
- Updating REACH and RoHS on single items
- Use of MRP report
- Create within company requisitions
- Update organization items
- Customer acceptances
- Conflict mineral report
- Issuing Provision and Megavision licenses
- Order office supplies for both facilities
- Data entry.
- Maintained consistent email communication with suppliers to confirm and track orders and verify price revisions on purchase orders.
- Maintained complete documentation and records of all purchasing activities.
- Established and managed supplier and vendor relationships.
Purchasing Assistant
Prestige Medical
06.2010 - 12.2012
- Answered a 16-line switch board phone
- Screen calls and took messages
- Sort mail
- Send out monthly bulletins
- Sent out customer’s invoices
- Open and closed work orders
- Production conversion
- Inventory control
- Set up new items
- Created domestic vendor purchase orders
- Maintained ISO 9001 receiving report and critical vendor directory
- Back-order report
- Sourcing product
- Negative kit report
- New items report
- Employees purchase orders
- Arrange domestic/international shipments.
- Maintained consistent email communication with suppliers to confirm and track orders and verify price revisions on purchase orders.
- Established and managed supplier and vendor relationships.
- Oversaw purchase order shipments by managing deadlines and cancellation dates.
- Maintained complete documentation and records of all purchasing activities.
Medical Billing and Accounts Receivable
SIR Practice Solutions
12.2008 - 04.2010
- Answered an 8-line switch board phone
- Screened calls and took messages
- Applied general office duties
- Assuring claim payment by Medicare and Medical
- Utilized various software programs to process customer payments.
- Compiled and tracked outstanding balances owed to medical facilities.
- Taking insurance payments
- Verifying patients’ eligibility
- Patient payments.
- Logged charges and payments within Medisoft.
- Corrected, completed and processed claims for multiple payer codes.
- Processed online and paper appeal submissions and refund requests.
Assistant Manager
Love D
06.2007 - 04.2009
- Customer Service
- Data Entry
- Quality Control
- Stock.
- Made hiring recommendations to increase company's productivity and profitability with quality workers.
- Developed loyal and highly satisfied customer base through proactive management of team customer service strategies.
- Monitored cash intake and deposit records, increasing accuracy, and reducing discrepancies.
- Mentored team members to enhance professional development and accountability in workplace.
- Offered hands-on assistance to customers, assessing needs, and maintaining current knowledge of consumer preferences.
Education
Medical billing and Insurance coding -
UNITED EDUCATION INSTITUTE
01.2008
Business/Legal Administration - undefined
WEST VALLEY OCCUPATIONAL CENTER
01.2007
High school diploma - undefined
RESEDA HIGH SCHOOL
01.2005
Skills
- Able to work independently as well as part of a team
- Self-motivated, able to multi-task, and stay focused
- Reliable, dependable, and dedicated worker
- Good filing and organization skills
- Bilingual English and Spanish
- Microsoft word, Excel, Medisoft, MAS500/SAGE, Medical manager, Expandable, Oracle
- Strategic Sourcing
- Purchasing Agreement Review
- Order Tracking
- Competitive Sourcing
Languages
Spanish
Native or Bilingual
Timeline
Product Development and Purchasing Assistant
Tayler Made Inc.
11.2021 - 02.2024
Document Control and HAZCON and Safety
Electro Adapter Inc
08.2018 - 11.2021
Production Supervisor
Concept Natural
02.2018 - 03.2018
Buyer
MRV Communications
01.2013 - 12.2017
Purchasing Assistant
Prestige Medical
06.2010 - 12.2012
Medical Billing and Accounts Receivable
SIR Practice Solutions
12.2008 - 04.2010
Assistant Manager
Love D
06.2007 - 04.2009
Medical billing and Insurance coding -
UNITED EDUCATION INSTITUTE
Business/Legal Administration - undefined
WEST VALLEY OCCUPATIONAL CENTER
High school diploma - undefined
RESEDA HIGH SCHOOL
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