Soledad Avila
North Hollywood,CA
Summary
To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
17
17
years of professional experience
Work History
Product Development and Purchasing Assistant
Tayler Made Inc.
Chatsworth
11.2021 - 02.2024
- Submit sales orders
- Create and submit purchase orders
- Process warranty claims and ship
- Set up new items in SAGE
- Maintain project sheet up to date
- Maintain website information correct
- Order samples of new products
- QC new items including packaging and trays
- Data entry.
- Established and managed supplier and vendor relationships.
- Maintained consistent email communication with suppliers to confirm and track orders and verify price revisions on purchase orders.
Document Control and HAZCON and Safety
Electro Adapter Inc
Chatsworth, CA
08.2018 - 11.2021
- Maintains staff schedule and monthly calendar, office supplies and day to day administrative operations
- Performs clerical functions and responsible for accurate data entry, word processing and general office duties
- Data entry of various department logs and reports
- Support CEO and Department Staff
- File and maintain company’s registrations, certifications, renewals of; ITAR, ORCA, CCR, etc
- Close and maintain monthly AQ, Plating and EAI Corporate Divisional reports
- End of year Inventory data, collect, compile, and assist CEO
- Log and update Maintenance Tickets, follow-up on open tickets, process of Preventive Maintenance schedule
- Overhead Intercom announcements, as required
- Update and maintain Maintenance Dept
- Facility maps and equipment
- Create and Coordinate Hazcon training; perform Safety Inspection Audits
- Ensures all department employees attend Hazcon training and inspections completed, stay compliant with machine safety and safety procedures
- MFASC seminar participation and process regulations, as necessary for staff members for training
- Environmental reports and filings; assisting the Plating Manager with various agencies, DTSC, AQMD, OSHA, CUPA, EPA, etc
- Facility schedule for various building or equipment inspections; backflow, fire suppression systems, etc
- Maintaining Material Safety Data Sheets (MSDS) and Prop 65 logs
- HMIS labeling, assist departments to comply with chemical safety and labeling chemicals properly
- Document control and technical writing; QMS, QSP, work instructions, job descriptions, training documents, company forms and logs
- Responsible for training Receptionist and back-up all Reception job functions (refer to Reception / Clerical Job Description) in their absence
- Coordinate annual holiday event(s); catering, holiday cards, holiday notices, table set-up, etc
- Participate in safety training and inspections including chemicals/materials properly labeled, safely stored, and contained
- Follow established procedures and keep necessary records to maintain ISO compliance
- Train employees each month on different topics in regards of Safety
- Created and submitted purchase order.
- Provided support for document controls and worked with contract documents.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
- Carefully reviewed all documents and reports for completeness and accuracy.
Production Supervisor
Concept Natural
Chatsworth, CA
02.2018 - 03.2018
- Coordinated with production manager to build production schedules and projections
- Assembled vendor packages
- Printed shipping labels.
- Established clear priorities and production quality standards.
Buyer
MRV Communications
Chatsworth, CA
01.2013 - 12.2017
- Submit sales orders
- Create and submit purchase orders
- Kit shortage report
- Sorting and filing closed purchase orders and packing slips
- Updating REACH and RoHS on single items
- Use of MRP report
- Create within company requisitions
- Update organization items
- Customer acceptances
- Conflict mineral report
- Issuing Provision and Megavision licenses
- Order office supplies for both facilities
- Data entry.
- Maintained consistent email communication with suppliers to confirm and track orders and verify price revisions on purchase orders.
- Maintained complete documentation and records of all purchasing activities.
- Established and managed supplier and vendor relationships.
Purchasing Assistant
Prestige Medical
Northridge, CA
06.2010 - 12.2012
- Answered a 16-line switch board phone
- Screen calls and took messages
- Sort mail
- Send out monthly bulletins
- Sent out customer’s invoices
- Open and closed work orders
- Production conversion
- Inventory control
- Set up new items
- Created domestic vendor purchase orders
- Maintained ISO 9001 receiving report and critical vendor directory
- Back-order report
- Sourcing product
- Negative kit report
- New items report
- Employees purchase orders
- Arrange domestic/international shipments.
- Maintained consistent email communication with suppliers to confirm and track orders and verify price revisions on purchase orders.
- Established and managed supplier and vendor relationships.
- Oversaw purchase order shipments by managing deadlines and cancellation dates.
- Maintained complete documentation and records of all purchasing activities.
Medical Billing and Accounts Receivable
SIR Practice Solutions
Burbank, CA
12.2008 - 04.2010
- Answered an 8-line switch board phone
- Screened calls and took messages
- Applied general office duties
- Assuring claim payment by Medicare and Medical
- Utilized various software programs to process customer payments.
- Compiled and tracked outstanding balances owed to medical facilities.
- Taking insurance payments
- Verifying patients’ eligibility
- Patient payments.
- Logged charges and payments within Medisoft.
- Corrected, completed and processed claims for multiple payer codes.
- Processed online and paper appeal submissions and refund requests.
Assistant Manager
Love D
Culver City, CA
06.2007 - 04.2009
- Customer Service
- Data Entry
- Quality Control
- Stock.
- Made hiring recommendations to increase company's productivity and profitability with quality workers.
- Developed loyal and highly satisfied customer base through proactive management of team customer service strategies.
- Monitored cash intake and deposit records, increasing accuracy, and reducing discrepancies.
- Mentored team members to enhance professional development and accountability in workplace.
- Offered hands-on assistance to customers, assessing needs, and maintaining current knowledge of consumer preferences.
Education
Medical billing and Insurance coding -
UNITED EDUCATION INSTITUTE
01.2008
Business/Legal Administration - undefined
WEST VALLEY OCCUPATIONAL CENTER
01.2007
High school diploma - undefined
RESEDA HIGH SCHOOL
01.2005
Skills
- Able to work independently as well as part of a team
- Self-motivated, able to multi-task, and stay focused
- Reliable, dependable, and dedicated worker
- Good filing and organization skills
- Bilingual English and Spanish
- Microsoft word, Excel, Medisoft, MAS500/SAGE, Medical manager, Expandable, Oracle
- Strategic Sourcing
- Purchasing Agreement Review
- Order Tracking
- Competitive Sourcing
Languages
Spanish
Native or Bilingual
Timeline
Product Development and Purchasing Assistant
Tayler Made Inc.
11.2021 - 02.2024
Document Control and HAZCON and Safety
Electro Adapter Inc
08.2018 - 11.2021
Production Supervisor
Concept Natural
02.2018 - 03.2018
Buyer
MRV Communications
01.2013 - 12.2017
Purchasing Assistant
Prestige Medical
06.2010 - 12.2012
Medical Billing and Accounts Receivable
SIR Practice Solutions
12.2008 - 04.2010
Assistant Manager
Love D
06.2007 - 04.2009
Medical billing and Insurance coding -
UNITED EDUCATION INSTITUTE
Business/Legal Administration - undefined
WEST VALLEY OCCUPATIONAL CENTER
High school diploma - undefined
RESEDA HIGH SCHOOL