Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Generic
Sonali Gupta

Sonali Gupta

Administrative Business Partner
Gurgaon

Summary

An astute professional with 13 years of experience in coordinating, planning, training and administrative functions with broad understanding and knowledge of key functions performed by Quality, Analytics, Operational risk and Audit control.

Ability to think strategically and execute into Business process improvement. Exercise good judgment in a variety of situations and maintain a realistic balance among multiple priorities. As an ABP, I am at the heart of my team's business operations and activities and the soul that keeps our team moving forward. I anticipate the requirements of my executives and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.

Overview

10
10
years of professional experience
2
2
Languages

Work History

Administrative Business Partner

Google India Pvt Ltd
Gurgaon
09.2021 - Current
  • Assisting three directors, coordinating and performing an extensive array of administrative tasks.
  • Work cross-functionally with a team that supports Global Communication and Public affairs.
  • Manage administrative tasks - calendars, book travel, coordinate external customer meetings, and schedule facilities and equipment.
  • Partner closely with Administrative Business partners (ABPs), Strategy and Operations Leads, and APAC Communication leads to execute processes to support the business and leaders.
  • Execute various administrative tasks including travel arrangements(International & National) scheduling, submission of expense reports and other correspondence for Corporate development team and senior leadership
  • Serve as a executive key point person by coordinating with the team and other department of the company as well ( when required)
  • Ascertained and preserved the confidentiality of all team/company communication and documentation.

Executive Assistant

Entire Software
01.2021 - 09.2021
  • Responsible for heavy calendar management, requiring interaction with both internal and external executives, assistants, staffs, as well as consultants, to coordinate a variety of meetings
  • Communicate and handle incoming and outgoing electronic communication on behalf of CTO
  • Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork
  • Manage and administer JIRA/Confluence/ add-ons, plugins, and extensions
  • Document results of JIRA workflows and process audits.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.

Executive Assistant to CEO

Meddo
Gurgaon
09.2020 - 12.2020
  • Developed and updated spreadsheets and databases to track, analyse and report on performance and sales data
  • Prepared documents reports and presentations for executives and board members using advanced software proficiencies
  • Worked with senior management to initiate new projects and assist in various processes
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.

Administrative Assistant

Schollar Alley Pvt Ltd, OXFORDCAPS
Gurgaon
08.2019 - 08.2020
  • Managed the CEO &CFO complex and frequently changing calendar
  • Processed travel expenses and reimbursements
  • Responded to emails and other correspondence to facilitate communication and enhance business processes
  • Developed and updated spreadsheets and databases to track, analyse, and report on performance and sales data
  • Managed external contacts for the CEO and kept track of periodic communication needed for priority contacts
  • Scheduled monthly and annual offsite visits with top national and international executives.

Legal Admin cum EA

Renault Nissan Technology and Business Centre
Gurgaon
01.2018 - 07.2019
  • Responsibilities include scanning, indexing and storing legal notices in the record for further action from legal team
  • Responsible for updating of the dates of hearing in the MIS from the local counsels on an everyday basis as and when the matters come up for hearing
  • Organising meetings with law firms/ lawyers on a bi-weekly basis for review of litigation
  • Uploading contracts in the contract management tools deployed by the company.

Administrative Assistant to Vice President

Renault India Pvt Ltd
Gurgaon
  • Managed and organised VP's calendar and coordinated weekly project team meetings
  • Prepared meeting minutes and scheduled various events with different stakeholders
  • Processed travel expenses and reimbursements
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.

Executive Assistant

Nature Morte
New Delhi
06.2017 - 01.2018
  • Arranged domestic and international travel plans and
  • Itineraries, including flight, car service and restaurant reservations with AMEX
  • Organized and attended meetings, including compiling all documents and reports ahead of time
  • Developed and maintained an alert system for upcoming deadlines on incoming requests and events
  • Frequently used word processing, Google spreadsheet, database and presentation software.

Executive Assistant

Forace polymers India Pvt Ltd
01.2015 - 04.2017
  • Research information on projects as needed on the Internet and other public sources Assist in the processing of materials requests from active teams Assist in the facilitation of mass department mailings Assist with data entry and manage MIS regularly
  • Coordinated dealer visitations, company special events, and another employee morale functions
  • Created expense reports, budgets, and filing systems
  • Frequently used word processing, spreadsheet, database, and presentation software.

Education

MBA -

Doon University
Dehradun
04.2001 -

BBA - Business Administration

HEC PG College
Haridwar
04.2001 -

Skills

Technical Assistantundefined

Accomplishments

  • India Art Fair 2017
  • Created and managed a Legal tool (Contract Management Tool) (04/2019) Created and managed the contract management, legal tool deployed within the company (Used and publish in one entity)
  • Written and Published a book on Amazon Kindle Store ; And .. He said sorry!!
  • Won 1st Prize in Boogie- Woogie (05/1996)

Timeline

Administrative Business Partner

Google India Pvt Ltd
09.2021 - Current

Executive Assistant

Entire Software
01.2021 - 09.2021

Executive Assistant to CEO

Meddo
09.2020 - 12.2020

Administrative Assistant

Schollar Alley Pvt Ltd, OXFORDCAPS
08.2019 - 08.2020

Legal Admin cum EA

Renault Nissan Technology and Business Centre
01.2018 - 07.2019

Executive Assistant

Nature Morte
06.2017 - 01.2018

Executive Assistant

Forace polymers India Pvt Ltd
01.2015 - 04.2017

MBA -

Doon University
04.2001 -

BBA - Business Administration

HEC PG College
04.2001 -

Administrative Assistant to Vice President

Renault India Pvt Ltd

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Sonali GuptaAdministrative Business Partner