Summary
Overview
Work History
Education
Skills
Timeline
Generic

SONIA ORTIZ

New Braunfels,Texas

Summary

Well qualified and experienced Administrator adept in organizing, coordinating, and executing daily administrative tasks to support multiple departments and personnel. Possesses strong organizational and problem-solving skills, as well as excellent customer service and communication skills. Hardworking, highly motivated professional eager to lend combined knowledge and skills to enhance business performance.


Professional in finance with experience in managing accounts and ensuring timely payments. Skilled in invoice processing, vendor management, and reconciliation. Strong focus on teamwork, flexibility, and achieving results in dynamic environment. Known for reliability and effective problem-solving in fast-paced settings.

Overview

10
10
years of professional experience

Work History

Accounts Payable Coordinator

Koetter Fire Protection
06.2024 - Current
  • Managed vendor invoices to ensure timely processing and adherence to payment terms.
  • Reconciled accounts payable transactions, ensuring accuracy and compliance with financial policies.
  • Collaborated with internal departments to resolve discrepancies in vendor statements.
  • Implemented improvements in invoice approval workflow, enhancing efficiency of payment cycles.
  • Developed reports on payables aging to facilitate cash flow management discussions with stakeholders.
  • Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.

IDRE Administrator

Propeer
03.2023 - 06.2024
  • Frequently check company portal, email for incoming cases.
  • Utilized computer software to complete various administrative tasks.
  • Trained newly hired employees regarding company procedures, standards and goals.
  • Processed invoices, purchase orders and other documents accurately and efficiently.
  • Maintained confidential records in accordance with company policy and legal requirements.
  • Collaborated with other teams to develop strategies for improving operational efficiency.

Fire Alarm Administrator

Allied Fire Protection
12.2021 - 03.2023
  • Monitored system performance remotely through web-based interfaces when applicable.
  • Ensured that all installations meet local codes and regulations as well as industry standards.
  • Provided customer service by responding promptly to customer inquiries regarding installation or repair services.
  • Worked closely with electricians during installation of wiring for new fire alarm systems.
  • Maintained records of service calls and completed repairs to ensure system compliance.
  • Prepared documents, such as invoices and warranties.
  • Ordered system replacement parts.

Corporate Services Administrator

Prime Flight Aviation
01.2019 - 12.2021
  • Maintained an accurate database of customer information, ensuring privacy compliance.
  • Provided administrative support to multiple departments, including scheduling meetings and managing calendars.
  • Managed office supplies inventory and placed orders as needed.
  • Processed invoices and payments in a timely manner according to company policies.
  • Assisted with the development of training materials for new staff members.
  • Performed general clerical duties such as photocopying, faxing, mail distribution.
  • Resolved conflicts between personnel in an efficient and diplomatic way.
  • Responded promptly to emails from customers or other stakeholders regarding services provided.
  • Ensured proper maintenance of office equipment by coordinating repairs when necessary.
  • Developed a comprehensive filing system for organizing documents and records.
  • Managed paper and electronic filing systems by recording information, updating paperwork and maintaining documents, such as attendance records and correspondence.
  • Prepared and reviewed operational reports and schedules.
  • Hired and terminated clerical and administrative personnel.

Receptionist / Administrative Assistant

Allied Fire Protection
08.2015 - 01.2019
  • Maintained files and filing, keeping sensitive information confidential.
  • Answered phone calls, directed inquiries to appropriate personnel, responded to customer requests in a timely manner.
  • Provided administrative support to management staff, including scheduling meetings and appointments, preparing agendas, taking minutes, and maintaining records.
  • Developed and maintained filing systems for confidential documents and records.
  • Managed office supplies inventory and placed orders when necessary.
  • Served as primary point of contact for facilitating operational and administrative inquiries.
  • Compiled and entered data into various databases to ensure accuracy and completeness.
  • Assisted in the preparation of presentations using Microsoft Office Suite applications such as Word, Excel, PowerPoint.
  • Maintained database of client contact information with accuracy and attention to detail.
  • Maintained office inventory by assisting with supply orders.
  • Established professional and collaborative working relationships with company associates and external parties.
  • Processed incoming mail and distributed to relevant departments or individuals.

Education

License Certification -

South Plains College
Plainview, TX

Skills

  • Cross-Functional Collaboration
  • Multi-Line Phone Systems
  • Compliance Requirements
  • Effective Project Completion
  • Administration and Management
  • Relationship Development
  • Leadership
  • Continuous Improvements
  • Accounts payable software
  • Data management
  • Month-end closings
  • Customer service
  • Computer skills
  • Office administration

Timeline

Accounts Payable Coordinator

Koetter Fire Protection
06.2024 - Current

IDRE Administrator

Propeer
03.2023 - 06.2024

Fire Alarm Administrator

Allied Fire Protection
12.2021 - 03.2023

Corporate Services Administrator

Prime Flight Aviation
01.2019 - 12.2021

Receptionist / Administrative Assistant

Allied Fire Protection
08.2015 - 01.2019

License Certification -

South Plains College

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