Summary
Overview
Work History
Education
Skills
Software
Languages
Gardening
Timeline
Generic

Sonia Perez

Office Administrator
Houston,TX

Summary

Proven Office Administrator with a track record of enhancing efficiency at Greco Structures, LLC. Demonstrated ability to support diverse administrative tasks while maintaining a results-driven approach. Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 9 years of performance. Dedicated Office Administrator with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Clear communicator and self-motivated worker with decisive nature necessary to manage independent work.

Overview

9
9
years of professional experience

Work History

Office Administrative Assistant

JLG Structures, Inc.
11.2022 - 08.2024
  • Responded to inquiries from callers seeking information.
  • Facilitated smooth communication between departments, acting as liaison to ensure prompt resolution of issues.
  • Maintained clean and welcoming office environment, fostering positive impressions among clients and visitors alike.
  • Updated spreadsheets and databases to track, analyze, and report on new projects.
  • Informed payroll administrator of projects that were prevailing wage, or needed to report certified payroll.
  • Handle setting-up company to report certified payroll and requested COI with the company's insurance broker. As well as emailing the COI to the Subcontractors/General Contractors.
  • Maintained inventory of office supplies and placed orders.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Safeguarded company information by maintaining strict confidentiality in handling sensitive documents and records.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.

Office Administrator/Payroll Assistant

Greco Structures, LLC.
08.2015 - 11.2022
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Tracked office supplies and restocked low items to keep team members on-task and productive.
  • Increased customer satisfaction through professional handling of inquiries and prompt resolution of issues.
  • Reconciled account files and produced monthly reports.
  • Contributed to positive work environment by fostering strong working relationships among colleagues.
  • Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
  • Reduced administrative errors by diligently proofreading office documents and maintaining accurate records.
  • Improved workplace efficiency with regular maintenance of office equipment and proactive troubleshooting of technical issues.
  • Assisted in preparation and processing of payroll to facilitate prompt staff payments.
  • Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
  • Aided in employee onboarding through training new hires on office procedures, software applications, and company policies.
  • Supported onboarding process for new hires, facilitating smooth transition into team.
  • Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
  • Processed new hire paperwork and documents.
  • Maintained accurate records of employee hours, overtime, and leave balances for precise payroll calculations.
  • Verified timekeeping records and handled any discrepancies with employees.
  • Assisted new hires with completing required forms for accurate setup in the payroll system from their first day onward.
  • Collaborated with HR to resolve discrepancies and process updates related to employee benefits, deductions, and personal information changes.
  • Performed data entry tasks and maintained accurate records of employee payroll information.

Education

No Degree -

Houston Community College
Houston, TX
05.2001 -

High School Diploma -

Spring Woods High School
Houston, TX
05.2001 -

Skills

Document Scanning

Confidentiality handling

Customer Engagement

Accounting Support

File Organization

Document Preparation

Expense Reporting

Travel Arrangements

Mail distribution

Employee timesheet processing

Documentation and Recordkeeping

Software

Excel

Word

Viewpoint

LCPtracker Labor Compliance

Alliant WrapX Contractor

E-MARS

WrapWorks

Languages

Spanish
Native or Bilingual

Gardening

Gardening to me; is an activity that is good for both mind and body, and can be enjoyed by people of all ages. Plus you get to eat your own herbs, fruits or vegetables.

Timeline

Office Administrative Assistant

JLG Structures, Inc.
11.2022 - 08.2024

Office Administrator/Payroll Assistant

Greco Structures, LLC.
08.2015 - 11.2022

No Degree -

Houston Community College
05.2001 -

High School Diploma -

Spring Woods High School
05.2001 -

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Sonia PerezOffice Administrator