Sonia Ruiz
Houston,TX
Summary
Procurement and purchasing professional with 15 years of experience in the oil and gas, chemical, plastics and polymers, construction and building industries, and battery plants data centers. Highly creative, recognized as a results-oriented and solution-focused individual with strengths in the following areas: quotes preparation, pricing, credit and collections analysis, subcontracts management, internal audits, vendor relations, redline approval processing, and bilingual in Spanish.
Overview
26
26
years of professional experience
Work History
Procurement /Subcontracts Manager
UPS Industrial Services, LLC
Deer Park, Texas
03.2024 - Current
- Reviewed and maintained ISNetworld prequal status for active subcontractors, including insurance certificates, EMR, and safety variances.
- Managed selection and evaluation processes for subcontractors to ensure compliance with the company's prequal requirements.
- Acted as liaison between subcontractor and legal team for contract redlines and mark-ups.
- Executed reverse flow downs against client prime contract agreements.
- Drafted and executed non-disclosure agreements with subcontractors and vendors.
- Executed subcontract award packages against MSAs, PSAs, and standard terms and conditions.
- Oversaw the execution of the subcontractor's scope of work for various industrial construction disciplines, supporting EPC and capital projects.
- Processed change orders against client-approved FCOs under assigned cost control codes.
- Approved invoices based on fixed price and time & materials proposals.
- Managed the procurement process from purchase order generation to delivery of goods or services.
- Identified potential vendors and evaluated them according to price, quality, selection, service, support, availability, reliability and sustainability.
- Provided guidance on sourcing decisions related to product specifications, materials selection and vendor selection criteria.
Subcontracts Administrator - Subcontracts and Service Agreements
S&B Engineers & Constructors Ltd.
02.2022 - 02.2024
- Executed and coordinated service agreements for third-party technical personnel and consultants across USA and international projects.
- Acted as liaison with legal team for revisions to company Terms & Conditions and Certificate of Insurance coverage limits.
- Aligned all affiliate entities with SBEC parent company contract agreements.
- Processed RFQs upon receipt of subcontract requisitions, ensuring alignment with project scope.
- Administered and closed out project subcontract agreements for onsite services, materials, and labor delivery.
- Reviewed and approved subcontract vendor invoices, utilizing pivot tables through eRoute system.
- Resolved billing discrepancies through audits against subcontract agreements when necessary.
- Managed change orders, addendums, and amendments within IPIMS system as required.
Procurement Agent - Materials, Third-Party Rentals & Subcontract Services
Lexicon Inc.
01.2012 - 01.2022
- Obtained T&M rates, price quotes, or proposals from vendors upon receipt of the jobsite requisitions for order placement of the material, third-party rental equipment, and sub-contract services Gulf Coast Terminals Division.
- Assisted the estimating department with vendor pricing for BOM list upon request.
- Processed new sub-contract packages for new vendors including approval for redlines to our company Terms & Conditions and Certificate of Insurance required coverage limitations.
- Reviewed, processed, and approved 75-100 subcontract vendor invoices per month including pivot tables, and requested the application for payment or final Lien release forms required to release payments.
- Processed OCIP applications and obtained Certificates of Insurance with required coverage limitations for jobsites that operated under the Owner Controlled Insurance Program.
- Processed and entered purchase order amendments when required.
- Processed over 200 three-way matching invoices for materials, and equipment rental through Spectrum scanning system while obtaining invoice approvals from internal customers.
- Reconciled job reports including internal audit for open purchase order commitments required to close out jobs and invoice the client once demobilization is complete.
Corporate Credit & Collections Coordinator
Ascend Performance Materials, LLC
01.2010 - 01.2011
- Focused on reduction of DSO, North America (domestic) and South America, India, and Asia Pacific region (export) combined portfolio of up to 142 million consisting of 245 customer accounts.
- Interacted with sales and internal and external customers by assisting in resolving service, price, and product disputes.
- Maintained monthly aging report for sales to verify all outstanding issues were resolved and initiated a plan of action to help reduce DSO.
- Increased daily cash flow by processing discount Letters of Credit for export accounts including Asia Pacific and India regions.
- Prepared and completed annual credit reviews for active accounts.
- Provided credit analysis and recommendations for open credit in a timely manner to allow for sales to meet the required ship date.
Accounts Payable Specialist
Olshan Lumber Co.
01.2008 - 01.2010
- Performed Full-Cycle Accounts Payable activities.
- Processed over 650 invoices and issued over $500,000 in weekly payments.
- Updated monthly A/P Aging report.
- Maintained vendor files under standard GAAP guidelines.
- Assisted with accounts receivable and collections when needed.
Corporate Accounts Payable Lead
Trussway Ltd.
01.2000 - 01.2007
- Full-Cycle Accounts Payable including employee expense reports and corporate travel bill.
- Processed over 3,000 invoices and $4 million in weekly payments.
- Managed all petty cash and office supply expense accounts.
- Reconciled monthly lumber inventory to post general ledger reports.
- Generated monthly A/P aging reports for review.
- Assisted purchasing and plant managers in establishing credit line accounts with new vendors.
- Processed yearly 1099’s for qualified vendors and submitted required form filings to the state tax office.
- Trained and oversaw 18 Accounts Payable personnel.
Education
Certificate of Technology - Accounting
San Jacinto College Central Campus
Pasadena, TXHigh School Diploma -
Milby High School
Skills
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Pivot tables
- SAP 6-0
- Peachtree Accounting
- JD Edwards OneWorld
- PeopleSoft
- Spectrum
- eRoute
- Viewpoint
- Freshworks
- Core360
- DocuSign
Languages
Spanish
Professional
Timeline
Procurement /Subcontracts Manager
UPS Industrial Services, LLC
03.2024 - Current
Subcontracts Administrator - Subcontracts and Service Agreements
S&B Engineers & Constructors Ltd.
02.2022 - 02.2024
Procurement Agent - Materials, Third-Party Rentals & Subcontract Services
Lexicon Inc.
01.2012 - 01.2022
Corporate Credit & Collections Coordinator
Ascend Performance Materials, LLC
01.2010 - 01.2011
Accounts Payable Specialist
Olshan Lumber Co.
01.2008 - 01.2010
Corporate Accounts Payable Lead
Trussway Ltd.
01.2000 - 01.2007
Certificate of Technology - Accounting
San Jacinto College Central Campus
High School Diploma -
Milby High School
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