Summary
Overview
Work History
Education
Skills
Training
Timeline
Generic

Sonscia Horan

Haslet,TX

Summary

Multi-talented Executive Administrative Assistant and AP / AR Associate with over 10 years of successful support of executive level staff. Capable of working under pressure and meeting tight deadlines. Ability to learn quickly. Confidentiality is a must for my work history. A self-starter; I have the ability to adapt to changing work assignments. Ability to handle multiple tasks and prioritize. Experience with Federal Aviation Administration as an Aviation Division Assistant, Bank of America as Administrative Assistant II, as well as payroll for over 300 employees. Personnel functions, which included orientation of all new personnel as well as termination procedures. Knowledge of Workers’ Compensation guidelines. Responsible for tracking of all products purchased through the distribution center as well as direct contact with banking institutions. Knowledge of voucher procedures.

Overview

12
12
years of professional experience

Work History

Accounting Associate

Trinity Broadcast Network
Fort Worth, TX
10.2023 - Current
  • Set-up of Trilogy book author accounts through procurement suppliers.
  • Audit of contracts for TCP authors, verifying proper signatures on contract agreements, reviewing accuracy of contract(s).
  • Posting TCP small author receivables by creating receipt of payment(s), book orders, promotion, and/or edit fees. Requires creating invoice(s) for applying payment(s) towards contract amounts.
  • Utilization of PayConex to pull CC payments and/or ACH/check payment(s) matching with bank receipts for daily booking.
  • Manage Credit Card Tracking Spreadsheet with 160 total credit card holders. Pull BOA statements as needed for staff for monthly expense reports.
  • Processing of credit card statement payments utilizing Oracle.
  • Process payment runs for 9 business units. Providing cash requirements and final payment registers to management and accountants.
  • Create manual payments for online and international.
  • Updating LSI monthly spreadsheet with correct project codes utilizing the master WIP spreadsheet with current information for active authors for receivables and payables.
  • Relieve front desk support as needed to cover for VIP visitors.

Accounts Payable Specialist

Textron
Fort Worth, TX
08.2023 - 10.2024
  • Processing of payment request for corporate office located in Providence, RI
  • Verification of means of payment: US wires, foreign wires, check requests, ACH/EFTs, manual ACHs through JP Morgan banking system
  • Processing, verify, enter, and submit all electronic invoices, Fidelity savings plans payment(s), ensuring accuracy
  • Verify proper staff authorization of payment requests
  • Ensure accurate and timely execution of payment proposals.
  • Key all checks, wires, foreign wires, ACH/EFTs, and manual ACHs into Hyland, Oracle, and JP Morgan bank. Processing of weekly payment runs.
  • Provide prompt and professional responses to internal inquiries for corporate staff and other staff members of payment status through SBM ticketing system.
  • Verify banking information of ACH direct deposits and manual entry of ACH deposits.
  • Pull all foreign wire conversions from the bank and enter into Hyland and Oracle for US dollar payments.
  • Manage excel spreadsheet for special requests of check payments.
  • Processing of quarterly tax payments.
  • Void checks as needed in JP Morgan system and Oracle.
  • Pull payment confirmations on daily check payment runs from JP Morgan and attach all confirmations to prior days payment runs for verification of payments.
  • Send daily Citibank credit card payments to proper staff and Citicorp

Building Operations Administrator

Gateway Church
Southlake, TX
06.2015 - 03.2023
  • Processed Slack Support Communication Channel request from all departments / ministries to assist in repair and upkeep of buildings.
  • Processed all Zendesk work order tickets for team.
  • Collaborated with various departments within Campus Development to include, but not limited to, Building Services team: Mechanical, Architectural, Electrical teams.
  • Communication with various staff members to collect necessary information to include within Zendesk tickets for efficiency and timely completion.
  • Collaboration with team technicians and Directors, on various projects.
  • Zendesk / Concur training for new staff members of Building Operations.
  • Ordered various materials to complete jobs for open tickets. Ordered supplies for office and Directors.
  • Coordinated backflow inspections for Buildings.
  • Coordinated scheduling with vendors and technicians on various projects.
  • Communicated closely with Accounts Payable/Receivable team in processing and coding of all payments to vendors through Intacct, including proper approval. Provided correct coding for refunds from vendors.
  • Processed department invoices and utility payments in a timely manner, verifying proper PO attached.
  • Collaborated with new vendors and AP department to set up new vendor accounts.
  • Maintained department work vehicles maintenance upkeep and registration.
  • Implemented and managed Building Security Information for each building / campus for team.
  • Maintained weekly Maintenance On-Call Schedule for team.
  • Maintained calendars for Directors were accurate and with no conflicts.
  • Attended Campus Development/Building Services and Leadership weekly meetings.
  • Processed expense reports for 20 team members’ credit card purchases. Reviewed, coded, keyed, and allocated expenses for monthly credit card Concur reports submitted, verifying proper approval.
  • Coordinated issuance of new credit card(s). Distributed new credit cards to staff as needed.
  • Reconciled end of year budget working closely with Accounts Payables, Directors, and Executive Director.
  • Coordinated PCO calendar for events, working with Events team and Building Operations team to ensure accuracy.
  • Assisted in the training process of new Building Services Coordinator to the Executive Director in all aspects of the position.

Accounts Payable Specialist

Gateway Church
Southlake, TX
02.2013 - 06.2015
  • Keyed daily invoice batches for all counseling, bookstore, weekend services police time sheets, Tactical Systems Network invoices, and benevolence payments for weekly check run and daily rush payments ensuring proper approval and coding to appropriate allocation.
  • Reconciliation of monthly Home Depot and Lowes statements to include all applicable receipts from departments.
  • Collaborated with Single Parents and Care departments for individuals in need of financial assistance
  • Prepared and processed loan payments for various campuses and buildings.
  • Collaborated with Bookstore department in reconciling payments of invoices.
  • Researched payments from monthly vendor statements.
  • Opened, processed and distributed incoming daily mail to appropriate department.
  • Assisted staff members with status of payments to vendors.
  • Reviewed, coded, verified approval signatures, processed payments for expense reports, to include mileage usage reports with applicable receipts.
  • Distributed new credit cards to staff members as needed.
  • Assisted in various projects including but not limited to new software or workflow implementations, improvements in current processes.
  • Maintained petty cash box with applicable receipts and/or petty cash request to insure balance of $1,200. Maintained Excel spreadsheet for monthly reconciliation of petty cash box.
  • Processed and posted journal entries.
  • Managed tracking of staff requested checks to be picked up and delivered to vendors and/or single parents.
  • Communicated with bank for stop payment procedures and working with vendors in such cases to ensure receipt of payment(s).

Education

High School Diploma -

Azle High School
Azle, TX
05-1989

Some College (No Degree) - Accounting

Tarrant County College District
Fort Worth, TX

Skills

  • Organization and Time Management
  • Problem Resolution
  • Task Prioritization
  • Accounting / Finance
  • Self-Directed
  • Team Building
  • Written Communication
  • Customer Service
  • Analytical and Critical Thinking
  • Team Management
  • Meeting Support
  • Staff Training
  • Attention to Detail
  • Interpersonal Communication
  • Teamwork and Collaboration
  • Calendar Management
  • Administrative Support
  • Travel Planning
  • Microsoft SharePoint, Word, Excel, Outlook, Slack, TEAMS, Zendesk, Concur, Oracle, Intacct, GreatPains, Planning Center Online (PCO)

Training

  • Personnel Property, Ethics Training, Small Purchase Training, Communicates-Team Building, Secretarial, Time and Attendance/Timekeepers, Financial Management-Fund Control/Accounting, Mail Management, Customer Service

Timeline

Accounting Associate

Trinity Broadcast Network
10.2023 - Current

Accounts Payable Specialist

Textron
08.2023 - 10.2024

Building Operations Administrator

Gateway Church
06.2015 - 03.2023

Accounts Payable Specialist

Gateway Church
02.2013 - 06.2015

High School Diploma -

Azle High School

Some College (No Degree) - Accounting

Tarrant County College District

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Sonscia Horan