Driven and resourceful administrative professional with 14+ years of experience assisting with the work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Hi, I’m
Sonya C. McAdoo
Salt Lake City,UT
Summary
Overview
14
years of professional experience
Work History
Jewish Federation Of Central Alabama
Executive Assistant
2011.01 - 2021.12 (10 years & 11 months)
Job overview
- Composed and prepared advanced business presentation documents and spreadsheets
- Assisted with special projects, conducted research, compiled data and maintained records
- Composed correspondence related to administrative matters and general office policies for executive approval
- Gathered and prepared reports for consideration and approval by Executive Director and Board of Directors
- Answered telephone calls, provided information, routed calls or took messages concerning matters related to individual departments and fundraising efforts
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Scheduled and maintained calendar of appointments and meetings for Executive staff; while making necessary arrangements such as securing meeting rooms and preparation of agendas for team meetings
- Anticipated and prepared materials needed for conferences, correspondence, appointments, meetings, telephone calls, and fundraising campaigns, etc.
- Coordinated and secured travel arrangements for the Executive Team and prepared itineraries
- Coordinate and prepare expense reports for Executive Team
- Processed travel expenses and reimbursements for executive team and senior management group.
Urban League Of Greater Cleveland
Administrative Assistant
2008.02 - 2010.12 (2 years & 10 months)
Job overview
- Answered multi-line phone system, routing calls, delivering messages to staff, and greeting visitors.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Handled client correspondence and tracked records to foster office efficiency.
- Developed and updated spreadsheets and databases to track, analyze and report on pertinent fundraising data.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Processed invoices and expenses using QuickBooks to facilitate on-time payment.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and fundraising events.
Education
Grand Canyon University Phoenix, AZ
MBA from Non-Profit Development
05.2024
University Overview
Cleveland State University Cleveland, OH
BBA from Business Administration And Management
05.1998
University Overview
Skills
- Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional
- Proficient in Fundraising Software usage; including DonorPerfect and Blackbaud Razor's Edge NXT
- Excellent written and verbal communication skills, including social media updating on company events and projects.
- Ability to work independently and within a team environment
- Effective listening and critical thinking skills
- Effective problem solving skills with attention to detail
- Strong knowledge of general office practice
- Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
- Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
- Accurate and efficient typing skills-75 WPM
- Excellent interpersonal skills and high level of professionalism
- Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times
Timeline
Executive Assistant
Jewish Federation Of Central Alabama
2011.01 - 2021.12 (10 years & 11 months)
Administrative Assistant
Urban League Of Greater Cleveland
2008.02 - 2010.12 (2 years & 10 months)
Grand Canyon University
MBA from Non-Profit Development
Cleveland State University
BBA from Business Administration And Management
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