SONYA JOHNSON

• Maintain ongoing communication with suppliers to promote workflow and respond to Develops, executes, and administers major contracts of significant complexity for diverse services/commodities. Prepares award letters, issues option years to renew contracts; prepares new solicitation for expiring contracts. Terminates contracts in accordance with the State and City policies.
• Performs contract administration functions including negotiating complex contracts, monitoring vendor services for prompt delivery and quality control; participates in negotiations with requesting department personnel and vendors.
• Serves as liaison between customers (schools and departments) and vendors to ensure receipt of goods and services according to the terms and conditions and quality standards of the bid contract; takes aggressive action to protect the customer’s interest if the terms, conditions, or quality standards of the contract are not followed by the successful vendor. Train end-users on the development of specifications and the solicitation process.
• Compiles vendor and supplier lists for bid and proposal distribution; distributes bids and proposals to qualified vendors and suppliers; researches vendors, suppliers, and market conditions; reviews bids and proposals from suppliers; evaluates supplier performance and contract compliance; verifies use of registered suppliers; answers questions from vendors and suppliers regarding County policies and procedures, procurement laws, and other issues.
• Administers competitive bid process; prepares invitations to bid; obtains competitive quotes from appropriate suppliers and vendors; analyzes, evaluates, and tabulates bids; and makes recommendations or selects vendors within defined commodity limits.
• Insurance and E-Verify data base.
• Conduct pre-bid proposal conferences
• Selects appropriate procurement methods, handles competitive solicitation process from inception to completion; prepares invitations to bid and request for proposals; obtains competitive quotes, bids and/or proposals from appropriate suppliers and vendors; analyzes and evaluates bids and proposals results; develop bid tabulations and evaluation committee cumulative score sheets, and makes award recommendations in accordance with the purchasing policy and procedures, local, state and federal procurement rules and regulations. that procurement are in compliance with laws, policies.and procedures.
• Purchase orders and/or contract purchase agreements through Oracle e-procurement system; obtains and maintains insurance coverage for contracts; facilitates meetings with internal and external customers. up-to-date database of suppliers, vendors and contracts to support accurate recordkeeping.

Experience soliciting “RFP – Request for Proposal” and “ITB– Invitation to Bid” preferred. as liaison between vendor and departmental personnel.

• Monitors use of County purchasing cards; reviews line-item purchases to ensure compliance with purchasing guidelines; requests and reviews receipts, travel documentation, training registrations, etc.; increases or decreases card limits; and disputes unauthorized charges with banking institutions. yearly contract renewals.
• Review and process new vendor registrations.
• Assist in the maintenance of existing vendor registrations (updating of vendor information and forms, as needed).
• With supervisor, other County employees, vendors, service contractors, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. contracts with vendors, securing best prices and terms for materials, equipment and services.
• Manages, prepares, and analyzes competitive sealed bids through Invitations to Bid (ITB’s), competitive proposals through Request for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Quotations (RFQs), Requests for Information (RFI), Sole Source, etc.
• Prepare and post solicitations for advertising. Prepare notices and posts on the Georgia Registry.
• Evaluate vendor responses for responsiveness, responsibility, and compliance with solicitation requirements.
• Conduct pre-bid/proposal meetings/conferences and bid openings.
• Performs solicitation award process, prepares requisitions for the issuance of purchase orders and/or draft and route contracts for execution award as required.
• Prepare memorandum and forms for solicitations, make recommendations for award/rejection of solicitations, or responses to vendor issues.

• Coordinated procurement operations for department
• Develop bid packages
• Managed bid challenges according to procedures
• Established and maintained maintenance, lease, service and other contracts
• Researched and evaluated new supplies and equipment, and review bid proposals from suppliers and award orders

• Received Purchase Requisition for all five (5) campuses
• Assured proper asset code, delivery location, (NIGP) National Institute of Governmental Purchasing code, price, quantity, and item description entered on Purchase Order
• Determined correct method for procuring services/goods by researching state contracts and using order of precedence
• Developed quote specifications in close consultation with originating department and according to Department of Administrative Services guidelines
• Experienced (MRO) maintenance, repair and operating products/services; food products, food services and equipment; office equipment and supplies
• Monitored and expedited delivery of purchased goods and services
• Worked in concert with requesting department to confirm closing and/or cancelling of purchase order
• Maintained purchasing records such as bid documents and responses consistent with State of Georgia, Board of Regents and University guidelines

• Developed and managed bid packages in compliance with Department of Administrative Service's and federal guidelines
• Established and preserved agency contracts such as maintenance, lease, and service
• Researched and evaluated new supplies and equipment to ensure agency receives best prices and goods
• Negotiated and reviewed bid proposals from vendors and reward orders to determine the most appropriate vendor
• Ensured vendor compliance with insurance and other contractual requirements
• Reconciled monthly bank statements of Georgia Purchasing Card