Sophia Sa

• Developed and implemented vendor management policies and procedures. (Create and Maintain Vendor Records, such as W-9 forms and Banking information)
• Review Invoice transactions for appropriate support and approval prior to payment being issued
• Manage listing of invoices pending approval and escalate to management based on days past due.
• Audit Accounts Payable Aging to ensure items over 60 days are being addressed
• Assist on month end close activity (including accruals, reconciliations, journal entries, and various analyses) related to accounts payable and expenses
• · Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.

• Prepared monthly and year-end closing statements, financial documents and invoices.
• Prepared month-end closing entries for detailed reporting and recordkeeping.
• Reviewed and reconciled discrepancies in accounts and financial documentation.
• Coded invoices and other records to maintain organized and accurate records.
• Collaborated with accounting associates to improve reconciliation processes.
• Maintained accurate accounts for cash, fixed assets and other transactions.
• Assisted GL Accountant with month-end and year-end close activities.
• Gathered banking transactions via statements, recorded activity in Excel format and reconciled balances.

• Reviewed vendor invoices within FinancialForce for company policy requirements and requested additional information from vendors to complete records lacking adequate information.
• Provided prompt and professional responses to vendor account balance inquiries and rush payment processing requests.
• Processed vendor payments using accounting software and mobile deposit technology to achieve timely funds transfer.
• Prepared ACH payment schedules and paper checks to provide timely compensation
• Audited employees expense reports prepared using FinancialForce system

• Prepare bank reconciliation for all cash accounts, monthly bank account reconciliations and create journal entries for assigned transactions. Research and adjust differences as needed.
• Book all travel and expense accruals as well as credit card bookings and AP reconciliations
• Act as a resource for determining proper classification of accounting codes and cost center
• Assist with acquisition integration activities, supporting the M&A Integration Team
• Own the monthly close process for accounts payable and related accounts
• Assist with day-to-day operations of Accounts Payable, including high volumes of invoicing
• Process weekly checks, ACH, Wire payment runs
• Manage supplier relationships through prompt payment and reconciled account activity
• Maintain the Supplier Master Data File
• Assists in preparation of monthly and year-end financial reports and statements.
• Prepare year-end tax forms such as 1099’s
• Maintain the T&E inbox by responding to end-user questions/inquires
• Assisted in implementing automated payment in Concur, Expense Pay
• Maintain the Company's corporate card program and reconcile the monthly transactions and addressing cardholder inquiries
• Assist with implementation and testing team for a number of NetSuite enhancements, including, SVB bank automation and invoice approval workflow

A application performance management and IT operations analytics company focus on managing the performance and availability of applications across cloud computing environments as well as inside the data center.

• Own AP inbox and review, analyze, and respond to internal and external inquiries
• Verify accuracy and process weekly checks and ACH, Wire payment runs
• Responsible for processing invoices accurately and timely
• Resolve discrepancies, maintain vendor records
• Provide supporting documents for audit
• Work cooperatively and collaboratively with internal associates and external vendors
• Perform ad-hoc analysis and tasks as needed
• Maintain/On-board new vendors

A application performance management and IT operations analytics company focus on managing the performance and availability of applications across cloud computing environments as well as inside the data center.
 

• Own AP inbox and review, analyze, and respond to internal and external inquiries
• Verify accuracy and process weekly checks and ACH, Wire payment runs 
• Responsible for processing invoices accurately and timely
•  Resolve discrepancies, maintain vendor records 
• Provide supporting documents for audit 
• Work cooperatively and collaboratively with internal associates and external vendors 
• Perform ad-hoc analysis and tasks as needed 
• Audit and approve expense reports out of Concur.

A software vendor for insurance companies that provide property, casualty and workers compensation to their customers.
Duties included: Audit and approve expense reports out of Concur, Financial Force, and Empire expense system 

• Update and prepare monthly accruals and account reconciliations 
• Preparing monthly debit/credit memos as needed 
• Review and update PO log in MS Access Database 
• Contact PO owner for resolution of the PO related issues 
•  Verify accuracy and process weekly checks and ACH, Wire payment runs 
• Research and re-class items identified by general accounting and FP&A teams 
• Assist auditors with information request 
• Timely processing of vendor invoices and check requests 
•  Process recurring monthly payments (rent, board members, partners, etc) 
• Working with purchasing and finance departments to ensure correct accounting coding 
• Reconcile vendor account statements and past due balances 
• Obtain and validate business approvals

Medical device manufacturer of Penumbra System, Penumbra Coil 400, and Neuron Intracranial Access System for cerebrovascular therapies.
Day-to-day expense processing procedures, which include reviewing, preparing payments, and obtaining required documentation.
Audit expense reports for policy adherence.
Duties included: Oversee Certify (Travel and Reimbursement System) daily operations, troubleshooting issues, making changes in employee profiles, designating approvers etc.
 

• Reconcile corporate card, send out notifications to employees regarding VISA / Amex account and update vendor accrual and balances.
• Pre-Pay (Processor) audit in Certify Expense 
•  Assist auditors with necessary documentation Process weekly payments (ACH/Wire/Checks/vendor invoices) 
• Assist Legal/Compliance with the Sunshine Act reporting 
• Verify signature/guidelines approval, coding and proper documentation 
• Gatekeeper for AP email, respond to employee and vendor inquires.

Subsidiary of Amgen, engaged in development and commercialization of innovative therapies for improving lives of people with cancer. Day-to-day accounts payable procedures, which include invoice processing, preparing payments, and obtaining required documentation.  Administer Concur on a daily basis.  Audit expense reports for policy adherence.
Duties included: SME on the P-Card Conversion Team responsible for successfully converting P-Card Program from American Express to US Bank Visa.

• Assist the Procurement Program Manager with the Corporate Card Program rollout companywide to 900+ cardholders, including Purchase cards, Ghost cards, Business Travel cards, Department cards, and Event cards.
• Assist the Procurement Program Manager with the Corporate Card Program, supplier relations, and program management.
• Composed effective ad-hoc reports to assist with employee collections that averaged $15,000-$20,000 monthly.
• Review and record credit card disbursements.
• Reconcile Corporate Card account for US and International program.
• Oversee Concur (Travel and Reimbursement System) daily operations, troubleshooting issues, making changes in employee profiles, designating approvers etc.
• Providing navigation support and training on the CONCUR Travel and Expense for new hires.
• Provide department heads with T&E Reporting (COGNOS) Pre-Pay (Processor) audit in CONCUR Expense.
• Handles inquiries and corresponds with users and approvers regarding issues with expense reporting and reimbursement 
• Sustained a consistent Accounts Payable process during the software conversion from Great Plains to Microsoft Dynamics AX 
• Collaborate with vendors to reduce billing processing time and costs: VWR- from 60 invoices/month down to only 2 
• Prepare and maintain accounting policies, procedures and controls
  Assist in special projects as needed.