Soumya Nair, SHRM-CP

• Partnered with mid level corporate leaders to manage Relocation CAP for 4 business units with more than 7600 employees and provide inputs to finance team on any discrepancies.
• Executed a central onboarding advisor role for a leading sustainable energy company to ensure excellent customer service to all domestic and international new hires and completed all pre boarding formalities within 24-48 hours.
• Effectively resolved multiple vendors related technical and non-technical issues within 4-6 hours turnaround time under Global Mobility.
• Processed more than 150 relocation cases and 20 immigration cases within a span of 9 months with maximum accuracy and confidentiality.
• Responsible to ensure Compensation and benefits are accurately distributed based on global mobility requirements and maintain prompt communication with the global teams.
• Collaborating with global teams in Spain and Brazil for managing both internal and global HRIS and analyzing trends and generating reports to internal and global teams on weekly and monthly basis.

● Collaborated with hiring managers to undergo detailed Job analysis and developed Job descriptions for 6 sub categories under Software Engineers role. Also managed job postings in company website and Job boards as well as printed media.

● Managed all pre boarding and onboarding formalities involving background screening, relocation assistance, orientation sessions, fulfilling I-9’s, E-Verify and maintaining Personnel files in hardcopy and digital forms.

● Driven Non-Immigrant Visa (H-1B, H4) processing for the existing employees, new transfers as well as for New Quota and completed close to 120 cases within a span of 7 months.

● Assisted in Leave administration by tracking planned and unplanned leave database to support payroll team and employees legal Immigration status.

• Partnered with Talent Acquisition team and supported the hiring process by managing background screening, virtual screening and in person interview scheduling.
• Directed Onboarding formalities including I9, E-Verify, Employee Handbook design, ID cards as well as provide relocation assistance.
• Managed H-1B Visa processing and I-140 related documentation for existing and new employees. Processed more than 250 H-1B Visa cases and 50 GC cases.

● Assisted in Leave administration by tracking and managing planned and unplanned leave database to support payroll team and employees legal-immigration status.

● In charge for Benefits Open enrollment and maintenance as well as ADP administration for Payroll.

● Managed Employee Off-boarding formalities in terms of Payroll assistance, Benefits terminations, and COBRA documentations.

● Administered all internal & external email communications such as Employment verification, Visa related documents, Experience letters, Vendor communications, Third party Background Screenings etc.

● Managed Office Administration responsibilities such as procuring office stationery and supplies, accountable for courier/mails and Utilities management; along with coordinating for Annual office parties and social events.

• Provided high-level administrative support for management team.
• Directed customer service inquiries to responsible departments.
• Developed spreadsheets and provided back-up support accounts payable, receivable and payroll.

• Responsible for recruiting, orienting, training and supervising over 500 employees.
• Managed overall daily operations of department including supervising two assistants.
• Reduced staff turnover rate with 30% improvement by improving staff orientation and training, performance evaluation and coaching.
• Professional experience in payroll programs, interviewing, hiring, orientation, benefits administration and management, safety, workers compensation, unemployment claims and lawsuit claims.
• Recognized and rewarded with merit increases for excellence in professional management and ethical and accurate performance.

• Provided legal support preparing legal pleadings and leases.
• Oversaw a variety of administrative functions including managing of 12-line phone system.

• Performed legal transcription, court document preparation and filing.
• Accounts payable and receivable.