Sowmya Upadhyaya
Saratoga,CA
Summary
Over 5 years of experience in accounts payable across large and small scale companies. Bachelors and Masters degree in Accounting. Quick and eager learner with acute attention to detail and consistent track record of identifying process improvements to drive quality, accuracy, and efficiency. Technically proficient in SAP Financials, Oracle, MS Excel, Word and Power Point.
Overview
23
23
years of professional experience
Work History
AP Specialist
Accuray Incorporated
08.2022 - Current
- Review invoices(Inventory, PO and non PO)for appropriate documentation and approval before processing payments, mitigating risks of unauthorized transactions.
- Communicate with vendors to resolve past-due balances or billing disputes professionally and efficiently, thereby maintaining strong working relationship throughout process.
- Collaborate with procurement team to ensure accurate purchase order matching to facilitate timely processing/payment of invoices.
- Responsible for month end accrual process and creating journal entries related to accounts payable.
- Participated in system upgrades and implementations related to accounts payable functions, driving continuous improvement initiatives within department.
- Proven ability to learn quickly and adapt to new situations.
Stay at Home Parent
...
10.2008 - 07.2022
- Spent 14 years parenting 2 children.
AP Accountant
Atheros Communications
04.2007 - 10.2008
- Review and process Non PO and PO invoices using 2 way and 3 way matching.
- Work with appropriate departments for approvals.
- Co-ordinate with planners to facilitate receiving of various parts/units into system.
- Create weekly wire transfers and obtain approvals to process wire transfer.
- Extract weekly check runs and coordinate with management for signatures.
- Review aging statements.
- Research, reconcile and resolve discrepancies on vendor accounts.
- Assist in closing Accounts Payable and purchasing books in Oracle for month end close.
- Coordinate with planners and vendors and complete monthly accruals.
- Reconcile and post general ledger transactions as needed.
- Set up new vendors in vendor database.
Freight Payment Analyst
KLA-Tencor
01.2006 - 05.2007
- Review freight and distribution invoices (paper/electronic) for accuracy, based on pricing structure for each vendor, and process for payment
- Use KLA-Tencor’s EDI system(eQuate) to validate and process vendor invoices.
- Detail reconciliation of freight payment vendor accounts to Internal accounts.
- Maintain and regularly update freight payment processing guidelines.
- Maintain reports to identify and track volume of errors/discrepancies in invoices.(This tracking enabled us to find out that dollar value of errors over 7 month period was over $300,000.)
- Investigate outstanding issues with invoices and work with vendors to resolve any issues to fully satisfied completion.
- Assist with shipment discrepancy issues by reviewing transactions and working with various groups to final resolution.
- Review “aged in transits” and drive outstanding issues to closure by communicating with regions and warehouse.
- Assist with monthly accruals and forecast volume of freight movement.
- Work on special projects related to freight rates and time to time analysis of efficiency of various carriers.
Financial Assistant
Hewlett- Packard Financial Operations
09.2001 - 03.2003
- Process automated (via EDI) and manual payments for vendors of Hewlett-Packard International.
- Review, allocate and follow up on outstanding payments of staff and vendors.
- Get clarification from banks on unidentified payments and charges.
- Liaise between bankers and customers on payment related queries and resolve issues.
- Prepare debtor vendor lists and take steps to retrieve funds.
- Prepare business fundamental tables once every month to reflect transactions and open items.
- Prepare lists of outstanding checks and pass journal entries in SAP to record bank commissions, loss or gain on foreign exchange, interest paid and other adjustments.
- Recovered over 1.5 million dollars from 156 vendors over period of four months. As a result, reduced amount of open items from $350,000 to less than $500 over period of five months.
Education
Master of Business Administration - Accounting And Business Management
Bangalore University
05.2002
Bachelor of Science - Accounting
Bangalore University
05.2000
Skills
- Processing Invoices, PO and Non PO, 2 way and 3 way matching
- Wire transfers and ACH payments
- Discrepancy Reconciliation
- Month end accruals
- Excel, SAP, Oracle
- Effective and Professional Communication
- Flexible and Adaptable
Additional Information
- AWARDS & ACTIVITIES: , Was presented with a Six Sigma Quality Award by Hewlett Packard for error proof performance, in September of 2002. Was presented with a certificate of merit for Academic proficiency during undergraduate program (BCom).
Timeline
AP Specialist
Accuray Incorporated
08.2022 - Current
Stay at Home Parent
...
10.2008 - 07.2022
AP Accountant
Atheros Communications
04.2007 - 10.2008
Freight Payment Analyst
KLA-Tencor
01.2006 - 05.2007
Financial Assistant
Hewlett- Packard Financial Operations
09.2001 - 03.2003
Master of Business Administration - Accounting And Business Management
Bangalore University
Bachelor of Science - Accounting
Bangalore University
Similar Profiles
Matthew MabryMatthew Mabry
Field Service Engineer III at AccurayField Service Engineer III at Accuray
Sheila BagleySheila Bagley
Senior DQA Engineer IV at ACCURAY, INC. (Formerly TomoTherapy, Inc.)Senior DQA Engineer IV at ACCURAY, INC. (Formerly TomoTherapy, Inc.)
Nathan ParkerNathan Parker
Product Surveillance Specialist at Accuray Inc.Product Surveillance Specialist at Accuray Inc.