Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Spaola Herrera

Richmond,TX

Summary

Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, quick-learner and productive professional when working with little to no supervision.

Overview

18
18
years of professional experience

Work History

Ad Service Lead Coordinator

Hearst Media, Inc
02.2011 - Current
  • Work with Sales teams in multiple Hearst Newspaper markets such as Houston, San Antonio, San Francisco and other Texas markets with Order Entry of Campaigns for Print and Digital Advertising.
  • Work with various Hearst vendors to process high-revenue print jobs for various local and national advertisers.
  • Work with 8-10 Sales Reps on Daily Orders/tasks to ensuring timely completion.
  • Develop strong relationships with internal departments to facilitate seamless collaboration on advertising task to meet tight deadlines.
  • Maintain accurate records of budgets, schedules, and other relevant information related to new and ongoing campaigns.
  • Organize efficient trafficking of creative assets between internal teams and external vendors, meeting tight deadlines consistently.
  • Achieve high levels of accuracy of Print /Digital campaigns during set up process.
  • Book high-dollar revenue orders into various Order Entry systems for various markets on a daily basis.
  • Collaborate with sales, production, and other teams to ensure timely delivery of orders and minimize delays.
  • Reduced errors in orders by implementing thorough review processes prior to submission.
  • Proficient in Microsoft Office, various order entry systems, and Salesforce.
  • Assist on various revenue reporting.
  • Assist VPs, Directors and managers as needed.

Career Services Coordinator

Aviation Institute Of Maintenance
04.2010 - 01.2011
  • Assisted in workshops for students to improve their job search skills, resulting in increased employment rates after graduation.
  • Attended job fairs and visited classrooms to provide wide range of information to prospective job seekers.
  • Equipped students with job search skills to increase success chances.
  • Analyzed student academic records to assess educational and career goals.
  • Oversaw career and job fairs to connect students with area schools and employers.
  • Assisted students with needed certifications post-graduation.
  • Helped coordinate student graduation ceremonies.

Office Manager - Administrative Assistant

The Mobile Solution
05.2006 - 05.2009
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
  • Maintained computer and physical filing systems. Entered data and completed other clerical tasks.
  • Updated reports, managed accounts, and generated reports for company database.
  • Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines, and submitted payroll time-sheets for Houston Market employees.
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and Executive members with special tasks on daily basis.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.

Education

Associate of Occupational Studies - Business Administration

MTI College of Business And Technology
Houston, TX
05.2006

Skills

  • Team Communication
  • Creative Direction
  • Problem-Solving
  • Teamwork and Collaboration
  • Attention to Detail
  • Time Management/Deadline Management
  • Multitasking Abilities
  • Print/Digital advertising
  • Sales Support
  • Microsoft Office
  • Salesforce
  • Data Entry
  • Office Administration

Languages

Spanish
Native or Bilingual

Timeline

Ad Service Lead Coordinator

Hearst Media, Inc
02.2011 - Current

Career Services Coordinator

Aviation Institute Of Maintenance
04.2010 - 01.2011

Office Manager - Administrative Assistant

The Mobile Solution
05.2006 - 05.2009

Associate of Occupational Studies - Business Administration

MTI College of Business And Technology

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Spaola Herrera