Spencer Cole
Putnam
Summary
Dynamic professional with a proven track record at EASTCONN, excelling in effective communication and problem-solving. Successfully managed vendor relationships and streamlined invoice processing, ensuring timely billing cycles. Recognized for attention to detail and time management, consistently achieving top performance in administrative and financial tasks.
Overview
13
13
years of professional experience
Work History
Assistant to the Director of Facilities
EASTCONN
Hmapton
07.2022 - Current
- Managed communication between the Director and various departments to ensure alignment.
- Developed and maintained relationships with external partners and vendors.
- Assisted with budget preparation by creating spreadsheets of expenses incurred for each location throughout the year.
- Managed hiring, training, scheduling, and evaluating of staff members.
- Performed administrative tasks such as scheduling appointments, preparing reports.
- Coordinated with contractors regarding repair work, scheduling of projects.
- Assisted in utility setups for each location.
- Maintained records of material safety data sheets for hazardous substances used at each location.
- Ensured compliance with OSHA regulations regarding workplace safety standards.
- Assisted in the coordination of special events and corporate functions.
- Processed customer invoices and ensured timely billing cycles.
- Processed invoices, credit memos, and other documents related to accounts receivable.
- Utilized accounting software for data entry and reporting tasks.
Copy Center/ Mail Clerk
EASTCONN
Hampton
03.2019 - 06.2022
- Processed all USPS, Interoffice and UPS mailings for the agency
- Managed and distribute all bulk printing of signs, catalogs, calendars, programs and services, invitations, flyers and holiday greeting cards for the agency
- Operated various mailing equipment, including postage meters and scanners.
- Operated and maintained the upkeep of all copiers in the building
- Generated reports detailing activities in the mailroom such as package tracking numbers, shipping costs.
Assistant Property Manager/ Accounts Payable – Receivables Specialist
Heritage Apartments
Columbus
05.2013 - 09.2018
- Maintained accurate records of all transactions involving tenants' accounts, including rental payments, late fees, deposits, and refunds.
- Negotiated and finalized contracts with new and existing customers.
- Entered, processed, and followed up on a high volume of vendor invoices for payment.
- Reconciled vendor accounts.
- Initiated eviction proceedings when necessary according to state law guidelines.
- Conducted property inspections to ensure upkeep and safety standards.
- Handled complaints from tenants, and resolved them promptly.
- Sales/Leasing Consultant promoted to Assistant Manager.
- Consistently meeting targeted quotas, achieving top-selling Leasing Consultant on multiple occasions.
Education
GED -
South-Western Career Academy
Grove City, OH01-2007
Skills
- Effective communication
- Problem solving
- Attention to detail
- Time management
- Invoice processing
- Task delegation
Timeline
Assistant to the Director of Facilities
EASTCONN
07.2022 - Current
Copy Center/ Mail Clerk
EASTCONN
03.2019 - 06.2022
Assistant Property Manager/ Accounts Payable – Receivables Specialist
Heritage Apartments
05.2013 - 09.2018
GED -
South-Western Career Academy