Stacey Anding
Sempra Infrastructure
Anacoco,LA
17
years of professional experience
Resourceful Executive Assistant with extensive experience in managing complex schedules and coordinating meetings while safeguarding confidential information. Skilled in communication and organization, driving efficient office operations and fostering team collaboration. Adapts to changing priorities and consistently delivers high-quality outcomes.
Work History
Facility Manager
5 Years 11 Months- Oversee day-to-day operations of building systems including HVAC, electrical, plumbing, and fire suppression across all managed sites.
- Develop and manage the annual facilities operating budget, tracking maintenance costs, utilities, and vendor contracts against approved spending. Solicit, evaluate, and negotiate contracts with service vendors including janitorial, security, and mechanical maintenance providers.
- Plan and execute preventive maintenance schedules to reduce equipment failures and extend asset life cycles. Coordinate tenant or occupant improvement projects, managing contractors, reviewing submittals, and ensuring work meets code and specifications. Ensure compliance with OSHA, fire code, ADA, EPA, and local building regulations; maintain permits, inspection records, and certifications current.
- Respond to and manage emergency situations including HVAC failures, water intrusion, power outages, and life safety system alarms. Lead space planning efforts, including move management, occupancy tracking, and coordination with HR and IT for new employee onboarding.
- Led a team of maintenance personnel to ensure efficient facility operations; scheduling work orders, conduct performance reviews, provide technical guidance, and coordinate training. Track and report key facility performance metrics — energy consumption, work order completion rates, PM compliance — to senior leadership.
Executive Assistant/Office Manager
2 Years 2 Months- Managed office operations and oversaw building and contract services as main point of contact for facilities and logistics in project office. Handled facility contracts including janitorial and landscaping services, supervising Administrative Associates and Site Services.
- Associates, in addition to managing project office of 150-200 people. Main point of contact for all visitors and meeting requests. Assist with creating and maintaining monthly reports and presentations. Oversight and management of Project Director Calendar. Maintain schedule and make travel arrangements for Project Director. Assist with communication between Leadership Team and internal departments.
- Inventory tracking, assist with maintenance of files and documentation records, create and process expense reports. Coordinated special projects, including project milestone celebrations, board meetings, and events. Coordinate and/or Lead of numerous employee, family and community wide external relations events.
Big Foot Platform, Logistics Coordinator
5 Months- Establish and coordinate all radio communication in accordance with applicable international regulations. Updated POB and lifeboat lists continuously as personnel movements occurred.
- Handled correspondence related to helicopter operations, including radio communications with the heliport, weather, helicopters, passengers, and cargo manifests. Inspection and maintenance of radio equipment. Executed administration tasks following supervisor instructions. Organize crew change activities, accommodation, and air and ground transportation. Maintain a log of all aircraft activities. Be conversant in the company's databases SAMS, TMS, Synergy etc. Ensure that the permit to work and isolation systems are strictly adhered. Actively participate in weekly rig and departmental safety meetings.
- Ensure housekeeping and maintain in assigned areas. Perform all emergency duties as per designation on the station bill. Executed additional duties as required.
Site Services Specialist
1 Year 7 Months- Responsible for coordinating and managing services for employees located at a construction site. General duties, assisting in the management of company fleet vehicles, facilities management, travel and relocation coordination as well as other duties relevant to ensuring the project staff have the resources they need to complete their respective functions. Assist management in ensuring policies adhered too.
- Coordinate the transition and move into the new office locations. Work with a contractor to track and monitor progress of the construction office facilities. Ensure ongoing site maintenance, facilities management and management of ongoing facilities projects. Oversee janitorial and facilities contracts and coordinate with procurement to secure facilities and maintenance products and services. Fleet Vehicle Coordination: Develops and implements fleet vehicle related policies and procedures. Coordinates and ensures timely maintenance activities, registration and other relevant records are current. Coordinate temporary and semi-permanent housing and facilities. Assist in negotiating rates and terms with local hotels and businesses to set up transition and temporary housing arrangements. Work with local facilities providers to coordinate large meetings and other project events. Travel Coordination: Track and report on changes in travel costs and rates, Work with supervisors to track and report on per diem travel benefits.
- Collaborated with global business travel staff to develop efficient processes for CLNG project staff and manage budgets. Completed additional required duties as needed.
Lake Charles Chemical Project, Executive Assistant
9 Months- Managed Project Director's daily communications, including email, calendar, professional contacts, travel arrangements, expense reports, and project reports; conducted weekly reviews to prepare for upcoming meetings and events. General duties: prepare and maintain the project director's schedule, prepare project (e.g., agendas, presentation attachments) for meetings, video conferences, travel, town halls or audio-visual conferences. Acted as the project director's point of contact for weekly meeting minutes, weekly and monthly reports from contractor meetings, updated project plot plans, and updated aerial project site photos. Prepare and maintain project director's electronic slide presentation monthly project town halls and lunches to enhance team engagement and communication.. Executed various tasks to support project operations.
- Managed executive calendars, prioritized meetings, and coordinated complex scheduling across multiple time zones.
- Prepared briefing materials, agendas, and correspondence for senior leadership and board-level discussions.
- Coordinated travel arrangements, itineraries, and expense documentation with accuracy and discretion.
RSO Administrative Assistant
3 Months- Organized and labeled raw material samples received from various vendors to ensure efficient tracking and compliance.
- Assisted in developing testing schedules and work assignments; coordinated, compiled, and submitted raw material release packets for review and approval by Radiation Safety Officer and Quality Assurance.
- Demonstrate organizational and administrative skills and the ability to communicate effectively with multiple departments.
- Demonstrated strong organizational and administrative skills while effectively communicating with multiple departments.
Executive Assistant / Document Control
7 Months- Managed Project Director's daily communications, including email, calendar, professional contacts, travel arrangements, expense reports, and project reports; conducted weekly reviews to advise on upcoming meetings and events. General duties: prepare and maintain the project director's schedule, prepare project (e.g., agendas, presentation attachments) for meetings, video conferences, travel or audio-visual conferences. Acted as the project director's point of contact for weekly meeting minutes, contractor meeting reports, updated project plot plans, and aerial project site photos. Executed additional duties as necessary.
- Managed complex executive calendars, prioritizing meetings, commitments, and conflicting deadlines with precision.
- Coordinated domestic and international travel, including itineraries, visas, accommodations, and expense reconciliation.
- Prepared confidential correspondence, presentations, and briefing materials for senior leadership and board meetings.
Administrative Training Coordinator
7 Months- Assed training needs through surveys, interviews with employees, focus groups, and consultation with managers, instructors or customer representatives. Provided input to the development of more standardized/pre-existing training materials (including skills, technical, management and staff development training) offering both presentation and content improvements. Organized and developed training procedure manuals, guides, and course materials, including handouts and visual aids, to support effective learning experiences. Monitor training cost and prepare budget reports to justify expenditures. Monitor, evaluate and record training activities and program effectiveness. Offer specific training programs to help workers maintain or improve job skills.
- Contributed to overall training programs to promote workforce development.
- Coordinated training schedules, instructor assignments, and classroom logistics for onboarding and compliance programs.
- Managed training records, attendance, and certification tracking within a learning management system.
Administrative Assistant
3 Years- Provided executive-level administrative support to all senior management. Liaison between all departments to ensure proper communications and reporting practices. Coordinated corporate luncheons and developed presentations for on/off site meetings, enhancing team engagement. Managed capital purchases, direct vendor relations, generated and maintain equipment tracking records. Processed monthly expense reports reflecting supporting documents and budget code indexes. Tracked weekly attendance and maintained annual employee records. Collaborated with departmental supervisors on master report postings, ensuring accurate and timely preparation of final copy for distribution.
- Prepared correspondence, reports, and internal documents with consistent accuracy.
- Coordinated customer calls, service requests, and follow-up communications to support daily operations.
Education
Bachelor's - Business Management
Skills
Facilities Management
Project Management
Budget Management
Vendor Management
Safety Compliance
Logistics
Document Management
Facility Scheduling
Databases
Team Leadership
Office Management
Project oversight
Personal Information
Work Permit: Authorized to work in the US for any employer
Timeline
Facility Manager
Sempra Infrastructure
08.2020 - 07.2026Read More
Executive Assistant/Office Manager
Cameron LNG Engineering & Construction
05.2018 - 07.2020Read More
Big Foot Platform, Logistics Coordinator
Chevron-GOM
12.2017 - 05.2018Read More
Site Services Specialist
Cameron LNG Engineering & Construction
05.2016 - 12.2017Read More
Lake Charles Chemical Project, Executive Assistant
Sasol North America
08.2015 - 05.2016Read More
RSO Administrative Assistant
Team Industrial Services Inc
05.2015 - 08.2015Read More
Executive Assistant / Document Control
BG Group
10.2014 - 05.2015Read More
Administrative Training Coordinator
CB&I
01.2014 - 08.2014Read More
Administrative Assistant
Tanner Heavy Equipment
01.2010 - 01.2013Read More
Post University
Bachelor's from Business Management
Read More