Summary
Overview
Work History
Education
Skills
Timeline
Generic

Stacey L. Bell

Delton,MI

Summary

Talented and organized Regional Administrative Manager with over 25 years of experience. Accomplished in aiding company leaders with key functions. Gifted at providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Robust history offering excellent customer service, project support and organizational abilities. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing team productivity by providing exceptional service.

Offering these skills and strong work ethic.

Overview

28
28
years of professional experience

Work History

Regional Administrative Manager / Notary Public

StructureTec
07.2022 - Current
  • Reports To:
    Director of Data Management Services (DMS)
  • Provide support to the Data Management Services Team. Secondary support to Production and Engineering functions of the regional office as billable time allows.
  • Provide necessary support to the Data Management Services (DMS) team, Project Managers, and Field Techs. Create various documents including, but not limited to, the following:
    • Primary Focus:
    o Phase 1 – Evaluation Documents & Reports / DMS Documents & Reports
    • Secondary Focus:
    o Support for the following Phases as assigned:
    ▪ Phase 2 – Design Development Documents & Reports
    ▪ Phase 3 – Specifications - Construction Documents & Manuals
    ▪ Phase 4 – Bidding - Support & Bid Recommendation Reports
    ▪ Phase 5 – Construction Review Administration Documents & Reports; AIA Documents, Change Orders, Field Orders; and other documents as necessary.
    ▪ Proof, track, and finalize Field Reports and distribute.
    • Track status of deliverables for projects.
    • Office duties as follows:
    o Answer telephone.
    o Run errands as necessary.
    o Order office supplies.
    o Order food for meetings, etc.
    o Ship out packages.
    • Meeting and conference call set-up and confirmation.
    • Take accurate meeting minutes and distribute as necessary.
    • Proofread and edit documents.
    • Type / prep project documents.
    • Set up paper and electronic folders / files for new projects.
    • Set up new projects in project management system (ASANA).
    • Track project progression from DMS to other Phases.
    • Manage DMS vehicle schedule, maintenance, and service needs.
  • Train new team members on administrative functions (i.e. Outlook, Quick Parts, Asana, timesheets, expense reports, etc.).
    • Corporate projects, as assigned.
    • Special projects, as assigned

Executive Assistant / Notary Public

Clausing Industrial, Inc
07.2005 - 07.2022
  • Primary responsibility is to provide support to President, Sales Director and Outside District Manager's
  • Duties include entering all sales orders, processing work orders, acknowledgments, pick/pack lists of all shipments for Shipping Manager, creating Commercial Invoices for international shipments and committing sales orders for invoicing
  • Secondary responsibility is to manage company Info Email Account for any requests for quotes on machines, emailing quotes and sending out leads to District Managers
  • Taking Customer Service calls from dealers and end users to provide availability, pricing and literature on machines
  • Duties also include implementing quotes for all machines to be posted online, ensuring accuracy of up to date pricing and brochures
  • Maintaining Distributor Resource Area of company website and updating system with new Distributors
  • Mailing start up literature and Sales binders to new Distributors
  • Proofing new literature catalogs before it goes to print, handling of confidential materials and correspondence, notarizing documents as needed
  • Other duties are to coordinate all travel accommodations for domestic and international travel
  • Processing all Visas', Passports and Letters of Invitations
  • Responsible for negotiating corporate rates with local hotels and rental car companies
  • Responsible for maintenance of all office equipment – fax machine, phone system, copy machine, postage machine and all printers
  • Responsibilities also include coordination of all company gatherings/meetings with catering, decorations and announcements
  • Also help with coordination of trade shows, i.e.: IMTS Show, Chicago, IL
  • Serve as backup for receptionist answering multi-line phones
  • This position requires excellent organizational skills, outstanding customer service, and ability to prioritize tasks, flexibility, and managing time efficiently.

Sales Assistant

Buck Chuck
Kalamazoo, MI
02.2005 - 06.2005
  • Primary responsibility is to provide support to three Sales Representatives
  • Duties included answering multi-line phones, entering all sales orders and faxing of Order Verification Reports to stocking agents, entering UPS tracking numbers into database and preparing literature packs and mailing of information
  • Responsible for checking price and availability of product for customers, preparing Training Binders as needed
  • Other duties include typing, filing, data entry, ordering of all office supplies, file retrieval and other administrative skills
  • Requires great organizational skills and excellent customer service.

Office Manager / Notary Public

Cumulus Broadcasting, Inc
Kalamazoo, MI
09.2002 - 10.2003
  • Primary responsibilities are to provide all front office support of Business Office, Market Manager, Traffic Director, Promotions Director and Program Directors for WRKR, WKFR and WKMI
  • Duties include answering multi-line phones, paging of sales staff, checking in all prizes, maintaining integrity of the Prize Closet and handling of prize giveaways to winners, getting W-9 forms completed by all winners, greeting and signing in all visitors and issuing badges
  • Duties also included Log Reconciliation, running discrepancy report and generating two (2) logs per week
  • Responsible for notarizing, photocopying, mailing of all invoices and filing of invoices
  • Other duties included ordering all office supplies, maintenance of all office equipment, working with vendors, managing two part time employees and maintenance of company pool
  • This position required excellent organizational skills, outstanding customer service, the ability to multitask, prioritizing tasks, flexibility, managing time efficiently, being a team player and having an outgoing positive attitude, especially being the first representative of the company the public sees.

National Sales Assistant

Cumulus Broadcasting, Inc
Kalamazoo, MI
02.2001 - 09.2002
  • Primary responsibility is to provide administrative support to the Market Manager and Business Manager
  • Duties included confirming National Rep-Links and writing of all sales orders
  • Assisting the Market Manager with all the National Promotions and live remotes, maintain the National sponsorship cards and assisting the Market Manager and Business Manager with National Collections, running weekly Missing Cart reports for National accounts and maintaining National files and sales pieces
  • Second responsibility is supporting the Business Office
  • Duties include assisting the Traffic Director with the filing of expired contracts and invoices as necessary
  • Generated two (2) Traffic logs per week
  • I was Primary backup for the Traffic Director
  • I was the main coordinator for the Kalamazoo Downtown Do-Dah Parade and Holiday Parade
  • Third responsibility was providing front office support to the Office Manager
  • Duties included answering multi-line phones, paging of sales staff and handling prize giveaways to winners
  • This position required excellent organizational skills, being able to prioritize, the ability to handle multiple tasks, flexibility and being a team player.

Sales Assistant

WRKR-FM, Cumulus Broadcasting, Inc
Kalamazoo, MI
05.1997 - 02.2001
  • Primary responsibility is to provide administrative support to Local Sales Manager, National Sales Manager and five members of the sales staff
  • Duties include generating proposals, custom and standard letters, typing copy, running rankers, competitives, schedule builders, profiles and reconciling WRKR logs
  • Other duties included generating weekly sales reports, updating monthly database with new accounts, running monthly projection forms, generating promo notes and answering phone calls in sales staff absence assisting clients
  • Duties also included generating WKMI logs, loading into AudioVault, writing and entering new orders in DARTS program
  • Third responsibility is providing front office support to the Office Manager
  • Duties included answering multi-line phones, paging of sales staff and handling prize giveaways to winners
  • This position required excellent organizational skills, the ability to handle multiple tasks, flexibility and being a team player.

Education

Telephone Etiquette Course

Amgen, Inc.
01.1992

High School Diploma - undefined

Royal High School
Simi Valley, CA
06.1990

Skills

  • MS Office Suite Profient
  • Scheduling and calendar management
  • Workflow management
  • Planning and prioritization
  • Organizational skills
  • Materials Preparation and Presentation
  • Meeting Agendas and Minutes
  • Event Calendar Management
  • Multitasking Abilities
  • Administrative support
  • Teamwork and collaboration

Timeline

Regional Administrative Manager / Notary Public

StructureTec
07.2022 - Current

Executive Assistant / Notary Public

Clausing Industrial, Inc
07.2005 - 07.2022

Sales Assistant

Buck Chuck
02.2005 - 06.2005

Office Manager / Notary Public

Cumulus Broadcasting, Inc
09.2002 - 10.2003

National Sales Assistant

Cumulus Broadcasting, Inc
02.2001 - 09.2002

Sales Assistant

WRKR-FM, Cumulus Broadcasting, Inc
05.1997 - 02.2001

High School Diploma - undefined

Royal High School

Telephone Etiquette Course

Amgen, Inc.

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