Stacey Bellmore
Sunrise,FL
Summary
WELL ROUNDED ADMINISTRATIVE PROFESSIONAL
Overview
19
19
years of professional experience
Work History
Assistant to the Controller
Tupler Trucking
Davie, FL
01.2013 - 10.2023
- Identify discrepancies and ensure accuracy and completion of data entry pertaining to billing customers by performing thorough quality control checks
- Resolve financial disputes in respect to accounts payable issues by communicating with owners/vendors in connection
- Meet business requirements by preparing regular (weekly/monthly) reports and improving department performance while utilizing AS400 software
- Update existing office policies and procedures to resolve backlog work, and correct billing invoices and journal entry errors
- Mobilize monthly cash-flow reports for company accounts and monitor daily activity in all company cash accounts including general ledger accounts and cash balances
- Settle any inconsistencies while encompassing the customer's bill while currently performing account collection and cash management activities
- Successfully approve and process invoices for payment, facilitate with bank reconciliations and credit card payments, and register, and post expenses.
- Prepared budgets and monitored expenses to ensure cost-effectiveness.
- Implemented internal controls procedures to ensure accuracy of financial transactions.
- Performed monthly variance analysis on key expense lines to investigate any significant fluctuations from budgeted amounts.
- Assisted with the preparation of annual tax returns and other regulatory filings.
- Created ad hoc reports upon request from Controller or other departments within the organization.
- Researched industry best practices related to accounting operations.
- Developed training materials for new employees on general ledger structure and coding conventions.
- Worked closely with external auditors during periodic audits ensuring that all requested documents were provided timely.
- Scheduled appointments, meetings and events for management staff.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Organized both physical and digital files and updated reports to coordinate project materials.
- Raised funds by organizing multiple events and diligently managed details to meet deadlines.
- Used voice recorder or notepad to compose and transcribe meeting minutes.
- Reduced financial discrepancies by accurately analyzing and managing customer orders and invoices for various Fortune 500 companies.
- Provided assistance with the development of new accounting systems and processes.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Prepared and prioritized calendars and correspondence.
- Composed correspondence, reports and meeting notes.
- Utilized editing programs to proofread content for typo-free emails, memos and documentation.
- Scheduled staff and monitored resource allocation to provide optimal coverage and service.
- Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
- Conducted research on various topics related to accounting policies and practices including Generally Accepted Accounting Principles.
- Reviewed journal entries prepared by staff members for accuracy before posting them into the general ledger system.
- Analyzed financial data to identify discrepancies or trends in spending patterns.
Office Manager
McCarol Partners Inc
Sunrise, FL
01.2005 - 01.2013
- Cultivated office workflow, efficiency, and productivity by providing unparalleled administrative support to the department by scheduling appointments, researching files and records, and preparing and proofreading correspondence, reports, and company documents
- Provided a personalized service of the highest level by establishing rapport and presenting a positive, friendly attitude in every situation with customers, vendors, contractors, and professional services personnel
- Effectively mounted strategies to bridge the gap between the management, internal teams, and key external members for smooth communications
- Exhibited a superior work ethic supporting the department with the shipping / receiving of materials, managing office supply inventory, and department's purchased goods or services
- Played a key role in coordinating keen office processes and routing all calls and paperwork as required to meet business obligations
- Provided accurate, thorough and complete documentation of all information pertinent to company meetings.
Education
Underground Utilities License -
High School Diploma -
Waterford Kettering High School
Skills
- Cross Functional Collaboration
- Accounts Payable / Receivable
- Invoicing Approval
- AS400 Inputting
- Bank Deposits
- World Class Customer Service
- Cultivating Relationships
- Drafting Correspondence
- Quality Assurance
- Conflict Resolution
- Purchase Orders
- Project Support
- Shipping & Receiving
- Data Entry
- Records Management
Timeline
Assistant to the Controller
Tupler Trucking
01.2013 - 10.2023
Office Manager
McCarol Partners Inc
01.2005 - 01.2013
Underground Utilities License -
High School Diploma -
Waterford Kettering High School
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