Stacey Deubler
Madisonville,LA
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Project Administrator
THE MCDONNEL GROUP, LLC
03.2022 - 02.2024
- Managed sending out Subcontracts, Purchase Orders, Change Orders to sub/vendors through Procore/DocuSign and followed through until they were executed
- Obtain insurance certificates for all executed subcontracts and make sure Owner requirements were met
- Opened billing in Procore and sent draft pay apps to PM for Owner Pay App preparation
- Collected certified payrolls from required parties for review and submission
- In charge of OPSO clearance information for OJC project
- Sent OPSO clearance packet to any subs that were going to be working on site
- Once they were returned made sure that all information was filled out and correct
- Sent to OPSO for processing
- Kept track of all packets that were out and when they were returned
- Schedule processing with OPSO for fingerprinting and badging for any person that would be working on site
- Kept sign in sheet updated with current information.
- Organized critical documentation for easy access and retrieval, increasing team productivity.
- Streamlined administrative processes by implementing efficient workflows that reduced paperwork burdens.
Design Build Preconstruction Assistant
KENT DESIGN BUILD INC.
01.2021 - 01.2022
- Managed sending out Service Agreements for design professionals
- Receiving all SD, DD and CD drawings and keeping track to make sure the most recent set was always available
- Kept drawing log containing all changes and made final drawing log once CDs were available to put with the subcontracts
- Responsible to prepare all preconstruction billings each month
- Procured all permits (Site Work, Land Clearing, Building) needed for job before start date from the parish
- Set up bid lists and sent out bid invites for Smart bid
- Helped during bid day to make sure all documentation was received and ready to go with the bid (COI’s, Bonds, signed bid form)
- Put bid book together with all pricing received by division once the bid was complete
- Created AIA and DBIA contracts for Owner to start work
- Handled making sure that the Notice of Contract was recorded with the Parish the job was in to establish lien date
- Sent out subcontracts/POs to all subs/vendors for the job and received all documents needed from them
- Helped Operations side with sending out Subcontract/PO’s for project and billings
- Prepared monthly billings with AIA Payment Application each month.
- Reviewed and edited documents for accuracy, grammar and clarity.
Executive Assistant to Owner
WEALTHPLANNING LAW GROUP
06.2019 - 01.2020
- Managed all travel itineraries, all personal bill payments
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
Administrative Assistant
DONAHUEFAVRET CONTRACTORS, INC.
05.2015 - 06.2019
- Typed all Subcontracts, Purchase Orders, Change Orders for multiple projects
- Managed inventory for field and office
- Responsible for getting all information for Quarterly Safety Meetings and putting presentation and agenda together.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Administrative Assistant on FBCC Covington Jobsite
DONAHUEFAVRET CONTRACTORS, INC.
01.2017 - 01.2019
- Managed all paperwork for subcontracts, purchase orders and change orders
- Kept all files up to date and in order, updated drawings on Bluebeam and PlanGrid
- Oversaw accounting on the jobsite for this job
- Prepared Owner invoice and back up every month
- Responsible for keeping PlanGrid access and billing up to date.
Administrative Assistant
Brice Building Company/Roy Anderson Corp
09.2006 - 04.2015
- Typed all Subcontracts, Purchase Orders, Change Orders for multiple projects
- Received, entered, and routed submittals for various projects
- Picked out and ordering safety prizes, golf tournament prizes and trinkets for goody bags
- Oversaw all plans, addenda, etc. for estimating jobs
- Created call list, sent out ITB and notices through PDM.
Administrative Assistant on 225 Baronne Jobsite
Brice Building Company/Roy Anderson Corp
01.2006 - 01.2015
- Received all calls, handled all paperwork pertaining to receiving, entering and routing submittals, subcontracts, purchase orders and change orders, made sure all insurance was up to date for all subcontractors on site, approved all invoices, restocked and ordered office supplies and coffee items, kept all files up to date and in order, updated drawings on Bluebeam with RFI’s and SK’s.
Administrative Assistant on LCRC Jobsite
Brice Building Company/Roy Anderson Corp
03.2008 - 03.2010
- Received all calls, managed all paperwork pertaining to receiving, entering, and routing submittals, subcontracts, purchase orders and change orders
- Made sure all insurance and safety was up to date for all subcontractors on site
- Prepared monthly meeting agendas/minutes for Owner’s meeting.
Administrator to project managers
New Orleans Glass
01.2004 - 09.2006
- Entered and routed submittals
- Helped oversee one project to make sure it was on time and on budget
- Helped in estimating.
Temporary Work
Brice Building Company
01.2002 - 01.2004
- Worked onsite as job clerk for Tulane Zemurray job
- Answered all calls, greeted visitors, entered, and routed submittals, typed up memos that were needed on the site.
Administrative Assistant to Project Manager
Mechanical Construction company
01.1996 - 01.2002
- Activities included typing of subcontract and purchase orderKeeping track of deliveries to jobsite, keeping track of all paperwork for job, entering submittals, putting O&M’s together.
Accounting
Mechanical Construction company
01.1996 - 01.2002
- Data entry into Accounts Payable program – enter all invoices into system for proper approval and payment.
Front Office Receptionist
Mechanical Construction company
01.1996 - 01.2002
- Answer phones, greet visitors, receive mail and sort, receive faxes and sort.
Dispatcher
MCC Services
01.1996 - 01.2002
- Received all calls and routed the technicians to the areas that needed to be serviced
- Kept track of all service agreements and scheduled those during the month along with all service calls
- Billed all service calls and kept track of payments.
Skills
Scheduling and Planning
Documentation Management
Project Reporting
Meeting facilitation
Attention to Detail
Effective Communication
Dependable and Hardworking
Following Instructions
Work Planning and Prioritization
Microsoft Office
Certification
Received Notary Commission, 12/2021
Affiliations
- Notary Public
Timeline
Project Administrator
THE MCDONNEL GROUP, LLC
03.2022 - 02.2024
Design Build Preconstruction Assistant
KENT DESIGN BUILD INC.
01.2021 - 01.2022
Executive Assistant to Owner
WEALTHPLANNING LAW GROUP
06.2019 - 01.2020
Administrative Assistant on FBCC Covington Jobsite
DONAHUEFAVRET CONTRACTORS, INC.
01.2017 - 01.2019
Administrative Assistant
DONAHUEFAVRET CONTRACTORS, INC.
05.2015 - 06.2019
Administrative Assistant on LCRC Jobsite
Brice Building Company/Roy Anderson Corp
03.2008 - 03.2010
Administrative Assistant
Brice Building Company/Roy Anderson Corp
09.2006 - 04.2015
Administrative Assistant on 225 Baronne Jobsite
Brice Building Company/Roy Anderson Corp
01.2006 - 01.2015
Administrator to project managers
New Orleans Glass
01.2004 - 09.2006
Temporary Work
Brice Building Company
01.2002 - 01.2004
Administrative Assistant to Project Manager
Mechanical Construction company
01.1996 - 01.2002
Accounting
Mechanical Construction company
01.1996 - 01.2002
Front Office Receptionist
Mechanical Construction company
01.1996 - 01.2002
Dispatcher
MCC Services
01.1996 - 01.2002
Received Notary Commission, 12/2021
Similar Profiles
Vashti HaridassVashti Haridass
NA at MCDONNEL RONALD LIMOUSINE SERVICES, CALLNA at MCDONNEL RONALD LIMOUSINE SERVICES, CALL
Mark AveretteMark Averette
Vice President of Distribution at Premier Brands Group, LLC., One Jeanswear GroupVice President of Distribution at Premier Brands Group, LLC., One Jeanswear Group
Marc Joel ST LOUISMarc Joel ST LOUIS
Senior Mint Operator at MTB LLC. A Minting Company, Bullion International Group, MTB LLCSenior Mint Operator at MTB LLC. A Minting Company, Bullion International Group, MTB LLC
Lauren DoleseLauren Dolese
Distribution Coordinator at StyleCrestDistribution Coordinator at StyleCrest
STEVEN MILESSTEVEN MILES
Journeyman A at Performance Contractors, Inc., Venture Global PLNGJourneyman A at Performance Contractors, Inc., Venture Global PLNG