Summary
Overview
Work History
Education
Skills
Timeline
AssistantManager

Stacey James

Brooklyn,NY

Summary

To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.

Overview

16
16
years of professional experience

Work History

Assistant

ISS Facility Services
01.2013 - Current
  • Create Purchase orders for multiple sites through JDE Oracle
  • The purchase orders were used for sites to place material orders or request subcontractor service
  • Keep accurate record keeping of what orders or subcontractor service were received or completed with the month for end of month financial close reports
  • Approved vendor invoices in Docuware for AP processing
  • Submitted all needed paperwork to Corporate office for Set up of new vendors for various sites
  • Responsible for processing all the site weekly payroll through JDE Oracle
  • Process all employee receipts for reimbursements
  • Track all employees vacation and sick time
  • Oversee all new hire paperwork
  • Issuing officer (prepare and complete all Port Authority paperwork and Customs paperwork)
  • Maintain all employee personal files
  • Responsible for getting company vehicles ponya plates for tamp access
  • Set up interviews for any company open positions on site
  • Keep accurate record of employee hours worked for Osha tracking
  • Assisted site Manager and Assistant Manager and Office Manager with their daily assignments delegated to me
  • Entered and closed work orders in Maximo work order system

Assistant

ABM Facility Services
06.2007 - 01.2013
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person request for information
  • Wrote reports and correspondence from dictation and handwritten notes
  • Dispersed incoming mail to correct recipients throughout the office
  • Made copies, sent faxes and handled all incoming and outgoing correspondence
  • Process all payroll for salaried and hourly employees
  • Keep all employee folders and company books in order for tracking purposes
  • Purchase and tracked all material that is needed for site jobs
  • Process all employee Port Authority and Customs paperwork that are required for the employees to keep their Port Authority in good standing
  • Assisted all managers on site with projects or assignments they needed my assistance with
  • Organized files, developed spreadsheets, faxed reports and scanned documents
  • Properly routed agreements, contracts and invoices through the signature process
  • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.

Education

High School Diploma -

SAMUEL J TILDEN HIGH SCHOOL

Skills

  • Microsoft office,JDE Edwards Oracle, ADP,PeopleSoft (7 years)
  • Accounts Payable
  • Forecasting
  • Payroll
  • Journal Entries
  • Purchasing
  • General Ledger Accounting
  • General Ledger Reconciliation
  • Account Reconciliation
  • Accounts receivable
  • Office management
  • Financial statement preparation

Timeline

Assistant

ISS Facility Services
01.2013 - Current

Assistant

ABM Facility Services
06.2007 - 01.2013

High School Diploma -

SAMUEL J TILDEN HIGH SCHOOL

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Stacey James