Summary
Overview
Work History
Education
Skills
Certification
References
Timeline
Generic

STACEY L. WICE

Jacksonville,USA

Summary

Experienced Residency/Fellowship Coordinator skilled in managing all aspects of residency and fellowship programs. Adept at establishing program office schedules and prioritizing tasks. Ensures prompt completion of important deadlines for program activities and residents/fellows. Possesses exceptional communication, interpersonal, and organizational skills. Proficient in data collection, reporting, and understanding ACGME accreditation requirements and resident recruitment. Knowledgeable in handling J-1 Visa applicants and residents as a Certified C-TAGME.

Overview

9
9
years of professional experience
1
1
Certification

Work History

Senior Fellowship Program Administrator – Cardiovascular Disease, Interventional Cardiology, Clinical Cardiac Electrophysiology, General Care Cardiology

UF Jacksonville
12.2021 - Current
  • Manage all operational aspects and oversee the day-to-day operations of the Cardiovascular Disease Fellowship program.
  • Ensures compliance with Accreditation Council for Graduate Medical Education (ACGME) program guidelines and ensures program objectives are met while identifying gaps and recommending program improvement
  • Manage all aspects of fellowship program processes and practices, including participation in the resident recruitment and selection process.
  • Oversee day-to-day program reporting.
  • Monitor procedure logs and duty hours, coordinate resident and faculty evaluations, maintain conference attendance, approve residents' time, etc.
  • Evaluate successful completion of medical resident requirements.
  • Serves as a non-voting member of the Clinical Competency Committee, participating in the remediation process when there is non-compliance and determining fellows’ ability to continue medical training
  • Serves as a non-voting member of the Program Evaluation Committee, participating in the evaluation of the program and developing improvement plans to improve program policies and procedures
  • Serve as a liaison between the GME Office Leadership and Program Director, Fellows, and other Departmental Program Administrators and Coordinators.
  • Register, schedule, and proctor fellows yearly required In-training exam.
  • Schedule Departmental Fellow Orientation and Departmental Fellow End of Year/Graduation programs
  • Manage all program funds and expenses.
  • Assist other department administrators as needed and perform other duties as assigned.
  • Provided ongoing direction and leadership for program operations.

Administrator Mentor

University of Florida - Jacksonville
06.2024 - Current
  • Mentor and train new program administrators on the fellowship and residency timeline and various job duties as a program administrator
  • Assisting with New Innovations, CAPER, Moonlighting, Semi-Annual documents, Clinical Competency Meetings, Program Evaluation Meetings, etc

Extra Duty Program Administrator

University of Florida - Jacksonville
06.2024 - 11.2024
  • Assisted the Department of Psychiatry with program administrator duties while searching for a replacement program administrator
  • Duties included assisting with conference scheduling, evaluation setup, and automatic assignment
  • Assisted the Department of Radiology with completing their Annual Program Evaluation Report for all 3 residency programs
  • Gathering required documentation required for the report

Residency Program Coordinator – Internal Medicine, Psychiatry, Transitional Year, Emergency Medicine

Orange Park Medical Center
04.2018 - 12.2021
  • Coordinating all operational aspects and overseeing the day-to-day operations of the Internal Medicine residency program
  • Ensures compliance with Accreditation Council for Graduate Medical Education (ACGME) program guidelines and ensures program objectives are met while identifying gaps and recommending program improvement
  • Coordinate all aspects of residency program processes and practices, including participation in the resident recruitment and selection process
  • Oversee day-to-day program reporting
  • Monitor procedure logs and duty hours, coordinate resident and faculty evaluations, maintain conference attendance, approve residents' time, prepare faculty monthly timesheets, etc
  • Evaluate successful completion of medical resident requirements
  • Serves as a non-voting member of the Clinical Competency Committee, participating in the remediation process when there is non-compliance and determining resident’s ability to continue medical training
  • Serve as a liaison between the GME Office Leadership and Program Director, Residents, and Departmental Program Coordinators
  • Coordinate Resident Orientation schedule and Resident Graduation programs
  • Assist other Coordinators as needed and perform other duties as assigned

Customer Service Representative/Billing Assistant

Oates Energy Inc
11.2017 - 04.2018
  • Greet incoming customers in a professional and friendly manner, answer incoming calls in a friendly, professional, and courteous manner, process credit card payments, answer questions, and research accounts when needed
  • Printing and mailing of invoices and assisting the billing department when needed
  • Printing and filing daily reports as needed

Customer Service Manager/Accounting Office Associate/Cashier

Walmart, Store #1302
09.2015 - 07.2017
  • Customer Service Manager & Cashier – monitor checkout lines and open more registers when possible to speed up customer’s checkout time and ensure customer checkout experience is as pleasant as possible
  • Address and resolve any customer care issues
  • Ring up items on registers as quickly and efficiently as possible in a friendly and courteous manner while maintaining a clean and friendly front end
  • Accounting Office ~ Balance cash in the accounting office, prepare register loans for check cashing service, separate register bags as they come in at the end of the day, roll loose change, enter cash amounts into the computer, and prepare both daily cash deposit and check deposits for next day pick up

Education

Diploma - Administrative Assistant, Core

Saskatoon Business College
Saskatoon, Saskatchewan

Diploma - High School

Wawota Parkland High School
Wawota, Saskatchewan

Skills

  • Leadership experience
  • Excellent problem-solving abilities using critical thinking and emotional intelligence
  • Self-motivated, Goal-oriented, with attention to detail
  • Responsible
  • Multitasking
  • Excellent Time management and organization skills
  • Excellent verbal and written communication
  • Originate letters, memos, and other correspondence with attention to detail
  • Complete work efficiently
  • Able to work with people from equity groups
  • Able to prioritize tasks appropriately
  • Bondable (large amounts of cash)
  • Able to work with minimal supervision
  • Computer proficiency, computer software, and Application Knowledge

Certification

  • Notary Republic, Bonded
  • C-TAGME, The National Board for Certification of Training Administrators in Graduate Medical Education (TAGME) was established to advance the profession of those who manage residency and fellowship programs. By creating an assessment process that demonstrates a high level of competence and expertise in GME program management, TAGME certification has set the standard for administrators, coordinators, and managers since 2005. Successful attainment of the C-TAGME credential assures employers, colleagues, and the public that certified individuals possess the necessary knowledge, experience, and skills to perform their duties professionally and competently. Ensures compliance with Accreditation Council for Graduate Medical Education (ACGME) program guidelines and meets program objectives while identifying gaps and recommending program improvement.
  • High-Performance Coaching,
  • The Charge Program
  • Emotional Intelligence, currently working on

References

Upon Request.

Timeline

Administrator Mentor

University of Florida - Jacksonville
06.2024 - Current

Extra Duty Program Administrator

University of Florida - Jacksonville
06.2024 - 11.2024

Senior Fellowship Program Administrator – Cardiovascular Disease, Interventional Cardiology, Clinical Cardiac Electrophysiology, General Care Cardiology

UF Jacksonville
12.2021 - Current

Residency Program Coordinator – Internal Medicine, Psychiatry, Transitional Year, Emergency Medicine

Orange Park Medical Center
04.2018 - 12.2021

Customer Service Representative/Billing Assistant

Oates Energy Inc
11.2017 - 04.2018

Customer Service Manager/Accounting Office Associate/Cashier

Walmart, Store #1302
09.2015 - 07.2017

Diploma - High School

Wawota Parkland High School

Diploma - Administrative Assistant, Core

Saskatoon Business College

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STACEY L. WICE