Summary
Overview
Work History
Education
Skills
Certification
Additional Training Computer Expertise
References
Generic

Stacey Peralta-Powers

Tempe,AZ

Summary

Personable administrative professional dedicated to cultivating positive management, staff and client connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Successful at supporting executive and management productivity and business operations. Knowledgeable about practices and regulations, office management protocols and calendar management. Works well with minimal oversight to carry out demanding work. Diverse background in legal and educational management. Facilitates multiple projects simultaneously. Considered a valuable employee with exceptional time management abilities and coordinating team activities.

Overview

20
20
years of professional experience
1
1
Certificate

Work History

Executive Administrative Assistant

Tempe Elementary School District #3
Tempe, AZ
08.2020 - Current
  • Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
  • Organized and maintained executive calendars, scheduled meetings, conferences, and appointments.
  • Coordinated communications between departments to ensure timely completion of projects.
  • Established procedures for maintaining files of all office correspondence, memorandums, agreements, contracts, and ensuring easy access when needed.
  • Prepared monthly financial statements.
  • Created spreadsheets using Excel software program including formulas.
  • Created PowerPoint presentations used for diverse needs.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executive.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Managed and tracked expenses to meet company budget requirements.
  • Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
  • Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Created and maintained digital and paper-based filing and organization systems for records, reports and documents.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Allocate tasks to administrative support team for smooth operational flow.
  • Compiled meeting agendas and supportive materials ahead of meetings.

Office Manager/Legal Administrative Assistant

MDK Law Group
Phoenix, AZ
11.2019 - 04.2020
  • Reviewed and organized legal documents such as contracts, pleadings, motions and correspondence.
  • Assisted attorneys with research projects and document preparation for court filings.
  • Scheduled meetings, appointments and travel arrangements for attorneys.
  • Maintained client databases and filing systems, including hard copy and electronic files.
  • Answered phone calls, responded to inquiries and directed calls accordingly..
  • Monitored dockets of assigned cases in order to ensure compliance with all applicable laws and regulations.
  • Performed data entry tasks related to case-specific information into a variety of software programs such as Excel, Word, Access.
  • Greeted clients upon their arrival at the office and provided assistance throughout their visit.
  • Organized exhibits for use during court proceedings or depositions.
  • Managed calendars for multiple attorneys simultaneously.
  • Coordinated correspondence between attorneys and clients for active cases and other matters.
  • Provided administrative support and conducted research to assist attorneys in civil litigation preparation and to boost firm's document production and legal correspondence.
  • Filed clients' legal documents in relevant courts for processing.
  • Redacted confidential information from legal documents on case-by-case basis.
  • Managed office scheduling and kept accurate notes on deadlines, motions and other dates.
  • Oversaw legal team appointments, hearings and depositions schedules.
  • Filed pleadings and paperwork with court clerk to meet strict deadlines.
  • Corresponded daily with clients, insurance adjusters, doctors and attorneys.
  • Arranged case files and maintained records and notebooks.
  • Used voice recorder or notepad to compose and transcribe meeting minutes.
  • Drafted legal complaints, summonses and interrogatories.

Legal Administrative Secretary/Assistant

Bowman and Brooke LLP
Phoenix, AZ
05.2004 - 10.2019
  • Organized and maintained executive calendars, including scheduling meetings, travel arrangements and conference calls.
  • Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
  • Answered incoming phone calls, responded to inquiries and transferred calls as needed.
  • Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
  • Assisted with special projects or tasks related to departmental functions upon request.
  • Developed an efficient document tracking system which allowed quick access to all necessary paperwork.
  • Performed data entry into computer systems; ensured accuracy of all entered information.
  • Managed calendar reminders for upcoming deadlines or events associated with the office.
  • Responded to customer inquiries via email or telephone in a polite and professional manner.
  • Proofread documents before submission; corrected any errors found in grammar or punctuation.
  • Provided assistance with onboarding new employees by preparing orientation materials.
  • Scheduled meetings and sent invitations specifying time and location.
  • Created and updated spreadsheets to track and report data.
  • Managed multiple calendars and contacts using computer software.
  • Anticipated leadership needs by preparing or gathering records, reports and correspondence.
  • Managed staff calendars and coordinated travel, meeting and hotel accommodations.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Used voice recorder or notepad to compose and transcribe meeting minutes.
  • Coordinated travel arrangements and completed expense reports for travel reimbursement.
  • Coordinated catering services for various functions, including sales trainings and department meetings.
  • Provided administrative support to senior management team.
  • Greeted visitors, clients and guests in a professional manner.
  • Prepared expense reports by gathering receipts and verifying information against company policy guidelines.
  • Proofread documents prior to distribution to ensure accuracy of content.
  • Coordinated special projects as assigned by management staff.
  • Entered data into databases accurately and efficiently.
  • Scanned documents using high-speed scanners for digital archiving purposes.
  • Archived confidential material securely following established procedures.
  • Served as contact person and source of information to maintain good communication with clients.
  • Prepared correspondence, reports and other documents in final formats with correct punctuation, capitalization, grammar and spelling.
  • Instituted new employee training procedures to reduce onboarding process time length.
  • Maintained positive working relationship with fellow staff and management.
  • Coordinated support to facilitate general office operations.
  • Assisted with set up for social events and food deliveries.
  • Provided HR administrative assistance to management team.

Education

Associate of Arts - Legal Assistant

Lamson College
Phoenix
10-1994

Skills

  • Composes high-quality documents
  • Facilitates tasks
  • Identifies areas for improvement
  • Information confidentiality
  • Spreadsheet creation
  • Quality Control
  • Meeting planning
  • Calendar management
  • Document preparation
  • File management
  • Expense reporting
  • Customer Service
  • Event coordination
  • Office Management and Administration
  • Document Scanning
  • Proofreading
  • File Organization
  • Document Review
  • Data Management
  • Fast Learner
  • Task Prioritization
  • Case Management
  • Administrative Support
  • Troubleshooting complex problems
  • Transcription
  • Administrative assistance
  • Payroll Processing
  • Microsoft Office
  • Google Software
  • Project Management
  • Travel Coordination

Certification

State of AZ IVP Fingerprint Clearance Card

CPR, First Aid and AED Certified

Additional Training Computer Expertise

Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Publisher.    Adobe Acrobat Pro.    10-key knowledgeable.    Munis.    Tyler Technology - School ERP (Visions).    Kronos.    TMA System (Facilities Management and Asset Management system).    Security Concepts.    OmniPage Ultimate.    iManage.    Google Software.

References

References available upon request.

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