Stacey Stoby
Fort Washington,MD
Summary
Enthusiastic and professional administrative assistant trained in various office administration tasks. Efficiently handles pressure and collaborates effectively with team members. Demonstrated success in handling phone calls, providing valuable information to clients, and serving as a liaison between departments.
Overview
16
16
years of professional experience
Work History
Security Officer
Allied Universal Security
11.2022 - Current
- Supports onsite and perimeter alarms related to the SCIF (Sensitive Compartmented Information Facility) and SNC suite
- Report any alarms to the exterior door of the SCIF
- Conduct patrols periodically throughout the shift and use the Heliaus phone to do tours
- Write incident reports if needed
- Fill out date and sign the Activity Security Checklist
Family Caregiver
Uniq Healthcare
02.2022 - 04.2024
- Assists with elderly day to day difficulties
- Helps with taking prescribed medication
- Assists with ambulation and mobility around the house or outside
- Assists with personal care and hygiene
- Helps with physical therapy exercises
- Plan and prepare meals
- Drive to doctor appointments
- Get Medication from the pharmacy
Meeting Coordinator
EDJ Associates
06.2021 - 05.2022
- Company Overview: National Science Foundation – Contract Ended 5/18/2022
- Track registration for conferences and meeting, issue registration reminders and perform routine updates in registration databases
- Collect files, images, and other required items from participants and speakers
- Provide logistical support and tracking for a variety of event requirements
- Produce, review, and format registration reports
- Assist with tracking and management of participant travel
- Respond to telephone and email inquiries from meeting participants daily
- Provide onsite support at meeting and events of all sizes
- Perform administrative duties including processing vendor invoices, reimbursements, filing, copying, data entry etc
- Manage and organize conference and other files
- Perform other duties and responsibilities as assigned
- National Science Foundation – Contract Ended 5/18/2022
Logistics Assistant
IQ Solutions, Inc.
09.2018 - 06.2021
- Company Overview: National Science Foundation
- Prepares travel vouchers for panelists to facilitate reimbursement according to federal guidelines
- Maintained electronic and hard copy records of all travel and reimbursement documents for IIP program office
- Manages, organizes, and retains electronic and physical files and folders for all panel meetings according to contract and agency policies
- Updates electronic system to process reimbursements for attendees
- Provides travel assistance and guidance for participants via email and phone
- Coordinates with NSF travel agency and staff to obtain authorization for special travel requests
- Attends training and stays informed of changes to federal and agency travel policies and procedures
- Conducts compliance screening on new proposals to ensure they adhere to NSF proposal submission requirements
- Monitor Panels for various programs
- Read Inflammatory Comments for panels
- Monitor incoming Conflict of Interest Forms for various panels to ensure panelists do not have any conflicts with the proposals
- National Science Foundation
Quality Control Specialist
IQ Solutions, Inc.
09.2015 - 09.2018
- Company Overview: National Science Foundation
- Managed duties as a Records Assistant and a Quality Control Specialist due to promotion in 2015
- Conducted Quality Control for all panels and panel materials
- Answered the Main Telephone Line to respond to community inquiries about proposal submissions and requirements and triaged calls appropriately
- Managed and processed travel vouchers to facilitate reimbursement for participants participating on live panels at NSF
- Set up Panels
- Manage the Records File room adhering to the file management system to ensure all records archived and easily accessible
- National Science Foundation
Records Assistant
EDJ Associates
02.2009 - 09.2015
- Assists with elderly day to day difficulties
- Helps with taking prescribed medication
- Assists with ambulation and mobility around the house or outside
- Assists with personal care and hygiene
- Helps with physical therapy exercises
- Plan and prepare meals
- Drive to doctor appointments
- Get Medication from the pharmacy
Education
Medical Billing & Coding Certification -
Sandford and Brown Institute
Landover, MD01.2009
Undergraduate studies - Business Administration
Prince Georges Community College
Landover, MD01.1990
Eleanor Roosevelt High School -
Greenbelt, MD01.1988
Skills
- Service Excellence
- Prioritization and Time Management
- Effective Problem Solving
- Team Leadership
- Proficient in Microsoft Office 2016
- Excel Proficiency
- Proficient in Microsoft Office
- SharePoint Administration
- E-Jacket Development
- Travel Management
- Catering Management
Timeline
Security Officer
Allied Universal Security
11.2022 - Current
Family Caregiver
Uniq Healthcare
02.2022 - 04.2024
Meeting Coordinator
EDJ Associates
06.2021 - 05.2022
Logistics Assistant
IQ Solutions, Inc.
09.2018 - 06.2021
Quality Control Specialist
IQ Solutions, Inc.
09.2015 - 09.2018
Records Assistant
EDJ Associates
02.2009 - 09.2015
Medical Billing & Coding Certification -
Sandford and Brown Institute
Undergraduate studies - Business Administration
Prince Georges Community College
Eleanor Roosevelt High School -
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