Stacey Ward

• Assisted in the development of new accounting policies and procedures to improve overall financial operations within the organization.
• Participation in selection process of new county ERP
• Mentor new fiscal staff members in proper procedures and guidelines used by the County of Nevada
• Supported internal audit teams with detailed documentation and clear explanations of accounting procedures.
• Managed complex bank reconciliations to ensure accuracy of cash balances on the balance sheet at all times.
• Create and submit accounts payable, receivable, and journal batches to the auditor’s and treasurer’s office
• Complete monthly and annual budgeting tasks and fiscal year-end functions
• Reporting and reconciliation of county credit card transactions monthly
• Open encumbrances and requisitions
• Reconcile front counter cash handling daily
• Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
• Review and approve payroll for all Sheriff’s departments
• Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
• Record jail booking monies in CORE
• Reconcile inmate welfare trust fund monthly
• Prepare monthly billing for US Marshal Service, Sierra, Shasta counties, and Army Corps of Engineers

Public Administrator Tasks and Responsibilities

• Educate the public on low-income cremation program
• Communicate with community partners such as hospitality house and hospice to gather information regarding decedent.
• Indigent identification researching potential indigent decedents, confirming no NOK
• Communicate with local mortuary and obtain preneed documentation for indigent cremation
• Communicate and coordinate with parties interested in retaining the cremains of relatives or friends
• Log and track indigent cremains held at SPU and NCSO
• Coordinate disposition of indigent cremains
• Public Administrator identification of potential cases, including, investigation to determine the potential of PA case using CLEARS, Property Search and other tools.
• Initial search for NOK using search databases such as Ancestry and Family Tree Now and other research software and programs
• Field work such as site visits, organized search for a will and asset information and evictions
• Once established as a Public Administrator case, opening and setting up estate file
• Set up fund, ledger, and cash sheet and PA Inventory and add name to Public Administrator index list
• Obtain a Preliminary Title Report, establish Fire/Liability Insurance if the Estate has real property
• Organize property clean out and dump hauling
• Close all bank accounts and cancel credit cards
• Change of mailing address
• Assist County Counsel with Petition for Appointment, Letters of Administration with Order for Probate and court appearances as needed
• Contact all banks, investment, and retirement accounts seeking to liquidate assets
• Compose and send out statutory notifications
• Search for other assets and unclaimed property to claim and secure for safekeeping, known as 'Marshaling the Assets'
• Complete and send Inventory & Appraisal with listed assets to Probate Referee
• Collect any debts and refunds owed to decedent
• Pursue whereabouts of heirs, if family not yet located
• Deposit all funds received Estate Trust Account
• Determine creditors, and send notice of administration
• Inventory personal property
• Have real property appraised
• File Notice of death with Assessor
• Assist with the sale of personal property real property
• Obtain an EIN from the IRS for the estate
• Tax preparation by organizing relevant documentation and assisting with tax filings as necessary for decedents estates
• Prepare Final Accounting reimbursing the county general fund for any expenditures paid for the estate
• Calculate Public Administrator Fees
• Pay all administrative costs
• Calculate extraordinary compensation for sales of property & preparation of Income Tax Returns
• Track all time and expenses for final accounting in SEM

• Compile statistical reports for 4-H enrollment
• Maintained confidentiality in handling sensitive information while performing administrative tasks.
• Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
• Contributed to a positive work environment by fostering open communication among colleagues.
• Achieved high levels of accuracy in data entry tasks while adhering to strict deadlines.
• Enhanced office efficiency by organizing and maintaining filing systems both digitally and physically.
• Input data into spreadsheets and databases.
• Advise UC Davis of budgetary expenditures to maintain a quarterly balance sheet
• Prepare bank deposits, balance accounts receivable, and coordinate enrollment for Nevada County youth
• Secure UCANR insurance on all facilities used by 4-H, Master Gardener, and the Farm Advisor
• Maintain and coordinate distribution of educational materials for Nevada County 4-H youth and project leaders
• Train new 4-H leaders on the requirements and expectations of the role

• Schedule appointments with clients and coordinate daily field activities for technicians
• Make deposits and pay expenditures, including payroll, for all employees using QuickBooks
• Assist owner with tax preparation and filing of business taxes
• Compile statistical and financial reports for auditing by a third-party reporting system for verification
• Marketing duties include advertising, arranging meetings with local realtors and insurance companies, and public outreach campaigns
• Strong focus on client contact and consumer service and relations to bolster business
• Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
• Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
• Reduced overhead costs significantly through negotiation of vendor contracts for office supplies and services.

• Owned and managed six rental units
• Managed day-to-day business operations.
• Reduced financial inconsistencies while assessing and verifying billing invoices and expense reports.
• Identified potential investment properties using cost comparison, gross rent multiplier, and capitalization rate models
• Negotiated real estate sales contracts and agent commissions
• Obtained bank loans, discerning the best value loans by analyzing interest rates, required down payments, and loan origination points
• Interviewed prospective tenants and negotiated residential lease agreements and contracts with the Department of Housing and Urban Development for low-income tenants
• Collected rents and security deposits, paid utilities and property maintenance, tracking all revenue and expenditures for tax reporting
• Filed court evictions and judgments for nonpaying tenants

• Maintain confidential employee files for more than 200 employees
• Managed onboarding process for new hires, providing necessary support and resources for success in their roles.
• Developed and maintained accurate personnel records, ensuring compliance with company policies and legal requirements.
• Processed payroll accurately and on time while addressing any discrepancies or concerns promptly.
• Monitored labor law updates to ensure ongoing compliance with federal, state, and local employment regulations.
• Coordinated benefits administration for employees, ensuring accuracy and timely delivery of information.
• Managed exit interviews process with departing employees gathering valuable feedback that contributed to continuous improvement initiatives.
• Assisted in the development of HR policies, contributing to a well-structured work environment that aligns with company goals.
• Assisted in resolving employee conflicts through mediation, promoting a harmonious workplace culture.
• Assist supervisors in legal processes and company policies in employee disciplinary actions, ensuring guidelines and documentation standards were adhered to
• Screen applicants and develop a potential candidate list for the Personnel Manager's review
• Coordinate interviews with supervisors and candidates
• Compile workplace safety statistics for each department for review and reporting to Cal OSHA
• Determine hours worked for each employee by verifying timecard stamps biweekly and submitting reports to ADP for paycheck disbursement
• Verify insurance billing for accuracy for three major health plans, two vision plans, and two dental plans
• Coordinate open enrollment and communicate with employees regarding insurance benefits and costs
• Calculate medical insurance premiums and verify that the correct amounts were deducted from employee compensation
• Verify vacation and sick time eligibility and manage time off requests for reporting to department supervisors

• Enter new sales listings into the MLS database
• Mitigated potential transaction delays by proactively identifying potential issues early in the escrow process, allowing for swift resolution.
• Facilitated smooth property transfers by adeptly navigating complex title issues and resolving discrepancies.
• Updated clients regularly regarding their transaction status, fostering a sense of trust and transparency in the process.
• Enhanced client satisfaction by efficiently coordinating escrow transactions and ensuring timely communication.
• Cultivated strong relationships with clients, real estate agents, and lenders through clear communication and prompt assistance.
• Arrange for advertising in the Sacramento Homes Guide, local newspapers, and other publications, and proper signage was in place at the property
• Coordinate open houses and set appointments to show listings to prospective buyers
• Disburse funds calculating broker/agent split of commission monies upon close of escrow
• Prepare checks for broker signature
• Responsible for all accounts payable and receivable for the entire office of thirty real estate agents
• Ensure that agent continuing education milestones are met according to Century 21 guidelines
• Assist the property manager in obtaining new properties to manage and completing management agreement contracts with the property owner
• Entering those properties into the local database (RPM) for advertising purposes
• Arranging appointments and meeting prospective tenants at the property for showing
• Selection of qualified applicant candidates for property manager and owner review
• Complete credit checks on qualified applicants, income verification and reference checks
• Distribute and complete rental agreements
• Collecting rent payments and security deposits from tenants
• Making deposits of monies into Century 21 trust account for owner disbursement
• Calculating proper management fees and percentages
• Paying and coordinating property maintenance services
• Perform monthly drive-by and property checks of all rentals under the management agreement with Century 21 Mathenia
• Issue 30-day notices to vacate, 3-day pay or quit notices, and all related tenant notifications
• Assist in documentation for eviction proceedings
• Perform and document property conditions using a move-in/move-out walkthrough checklist, ensuring tenant signatures as to the property condition