Summary
Work History
Overview
Education
Skills
Timeline
BusinessAnalyst

Stacey Smith Flum

Administrative Support
Rochester Hills,MI

Summary

Professional high-level administrative support professional excelling in Human Resources executive coordination and efficient data management. Proficient in document formatting and adept at ensuring seamless operations and effective communication across departments.

Utilize organizational and multi-tasking skills to streamline office operations and support executive decision-making. Track record of effective communication and problem-solving skills, while prioritizing utmost confidentiality to ensure smooth administrative functions.

Work History

Administrative Assistant to the Vice President

Walsh College
07.1996 - 07.1997
  • Provided high-level executive support required for this position
  • Coordinated executive schedules and managed calendar appointments for efficient time management.
  • Assisted in preparing reports and presentations for internal meetings and strategic initiatives.
  • Maintained organized filing systems, ensuring easy access to critical documents and information.
  • Supported communication efforts between departments, fostering collaboration on key projects.
  • Handled confidential information with discretion, maintaining trust and compliance within the organization.
  • Implemented office procedures that improved workflow efficiency and streamlined operations.

Administrative Assistant to the Director, HR

City of Rochester Hills
09.1988 - 06.1996
  • Provided high-level administrative support for the Director of Human Resources, while maintaining the confidentiality requirements required within this environment.
  • Developed the ability to work independently, anticipating and accommodating the Director's expectations.
  • Coordinated office operations, answering phones, greeting visitors and potential job candidates, generated job postings in compliance with City and federal regulations, answered employee inquiries relative to job postings and benefits, while maintaining workflow and efficiency and supporting team productivity.
  • Coordinated new employee pre-placement physicals and maintained records.
  • Acted as Recording Secretary for meetings, transcribing and recording information for public records.
  • Processed claims and maintained records relative to short-term disability and worker's compensation records.
  • Managed scheduling and calendar coordination for multiple executives, ensuring seamless daily operations.
  • Developed and maintained filing systems, improving document retrieval speed and organization.
  • Prepared meeting agendas and minutes, facilitating effective communication across departments.
  • Supported budget tracking and expense reporting processes, ensuring financial accuracy and accountability.
  • Trained new administrative staff on office protocols and software tools, fostering a collaborative environment.
  • Conducted various employee presentations.
  • Directed annual blood drives.
  • Trained junior staff on office procedures, fostering a collaborative learning environment and skill development.

Department Head Secretary to Director of Planning

City of Rochester Hills
07.1986 - 09.1987
  • Provided high-level secretarial support to the Director of Planning and Zoning.
  • Led departmental initiatives to enhance community engagement and service delivery.
  • Acted as Recording Secretary for the Planning Commission, transcribing and recording meeting minutes for public records.
  • Processed site plan files for all new development projects within the City, maintaining and distributing records to all Department Directors and Planning Commission members.
  • Collaborated with other departments to streamline processes and improve interdepartmental communication.

Overview

11
11
years of professional experience

Education

High School Diploma -

Eisenhower High School
Washington, MI

Skills

  • Administrative support
  • Efficient data management
  • Document formatting
  • Customer Service support
  • Proficient shorthand writing at 120 wpm
  • Comprehensive executive coordination
  • Effective calendar organization
  • File management
  • Meeting planning
  • Expense reporting
  • Budget Tracking
  • Executive support
  • Travel arrangements
  • Presentation creation
  • Budget tracking
  • Microsoft office expertise
  • Customer service
  • Schedule & calendar planning
  • Customer Service-oriented
  • Phone etiquette
  • Information confidentiality
  • Professional and mature
  • Meticulous attention to detail
  • Interpersonal communication
  • Resourceful
  • Project management
  • Filing and data archiving
  • Report writing
  • Appointment setting
  • Multi-line phone proficiency
  • Proofreading
  • Mail management
  • Administrative support
  • Labor relations
  • Business writing
  • Human resources management (HRM)
  • Workers' compensation
  • Human resource laws
  • AR/AP
  • Administrative support specialist
  • Multitasking and time management
  • Fast learner
  • Problem-solving abilities
  • Articulate and well-spoken
  • Schedule management
  • Multitasking Abilities
  • Policy enforcement

Timeline

Administrative Assistant to the Vice President

Walsh College
07.1996 - 07.1997

Administrative Assistant to the Director, HR

City of Rochester Hills
09.1988 - 06.1996

Department Head Secretary to Director of Planning

City of Rochester Hills
07.1986 - 09.1987

High School Diploma -

Eisenhower High School

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Stacey Smith FlumAdministrative Support