STACEY J. GHOLAR
Smyrna,GA
Summary
Results-driven business professional with a versatile background in movie production, travel coordination, and administrative roles. Proven ability to seamlessly manage complex logistical challenges and deliver exceptional results. Adept at coordinating travel itineraries, optimizing budgets, and providing top-notch administrative support. Eager to leverage diverse skill set and passion for travel to excel as a travel coordinator.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Testing Manager
American Zoetrope
10.2022 - 03.2023
- Managed testing environment to mitigate outside variables and increase accuracy.
- Was directly responsible for overall management of testing operation.
- Managed all activities and outputs of location testing site, ensuring safety of all staff.
- Ensured timely preparation and submission of all reports.
- Supplied test kits and PPE, managed ongoing inventory.
- Ensured safety regulations and procedures are adhered to.
- Scheduled testing company and nurses.
- Implemented CDC regulatory requirements and RTW agreement.
Travel Coordinator
Studio 11 Films
02.2022 - 08.2022
- Arranged hotel accommodations, cars or drivers and all related documentation.
- Verified and finalized arrangements to deliver smooth and efficient travel staff and talent.
- Set up domestic and international flights for staff and contractors.
- Reviewed, input and paid invoices for travel-related services.
- Assisted with customer service issues.
- Scheduled itinerary by identifying, booking, and confirming route, carriers, lodging, verifying space and rates, issuing tickets.
Testing Manager
Strays
08.2021 - 12.2021
- Ensured all appropriate COVID-19 forms/survey are completed daily by crew before starting work
- Ensured crew are aware and adhere to COVID-19 guidance and protocols
- Managed suspected cases of COVID-19 as per guidelines
- Provided safe equipment including personal protective equipment, where necessary in accordance with government, heath authority and CDC guidelines
- Advised where instances of non-compliance with social distancing, respiratory etiquette and hygiene rules are observed
- Kept updated with all new government, health authority and CDC guidelines on COVID19
- Sanitized high touch areas and materials
- Administered daily temperature checks and distributing of masks and sanitizer.
COVID-19 Compliance Coordinator
Netflix
04.2021 - 07.2021
- Established compliance education content, developed learning tools and communications for supporting staff and monitored mandatory education to verify participation.
- Reported to senior managers on compliance processes and suggestions for improvement.
- Managed day-to-day operation of COVID compliance program.
- Maintained agile direction of ongoing policy changes during rapidly shifting COVID-19 surges and instances of localized community spread.
CCO Assistant
The Teyana Taylor
02.2021 - 04.2021
- Maintained agile direction of ongoing policy changes during rapidly shifting COVID-19 surges and instances of localized community spread.
- Monitored premise entry points to determine if employees and visitors met compliance standards prior to admittance.
- Provided health screenings and enforced social distancing, masking and other policies related to COVID-19.
- Assisted employees and customers with safety and health requirements related to COVID-19.
Project Manager
Jacob Eye Marketing
02.2019 - 12.2019
- Casted over 100 people for the Air National Guard (ANG) recruitment initiative through social media, events and online marketing.
- Overseen production of commercials with high budgets for Created a master schedule for new projects, based on statement of work that was agreed upon by the client.
- Overseen the post-production process with outside vendors and in-house production company
- Overseen and delegating the tasks, scheduling manpower, and monitoring performance, ensuring optimal productivity.
- Assisted the producer with the tasks of the news program, including building relationships both within the headquarters and internationally, interviewing guests on-camera, and researching.
- Hired and coordinating crews and casting for e-commerce photo shoots.
- Supervised the progress of the project from production to post-production;. Held regular meetings with the director to discuss characters and scenes.
Personal Assistant
My Way Productions
04.2003 - 09.2013
- Arranged travel and accommodation for employees and guests and served as a general resource and point of contact for travel-related issues.
- Researched, negotiated, and secured rate with airlines, car rental companies, and hotels.
- Reviewed and ensured all contracts for appearances include necessary specifications.
- Performed special projects and assignments as directed.
- Secured hotel and ground transportation arrangements, both domestic and international. Also experienced in
- dealing with private aviation.
- Collaborated with international government officials on diverse projects and community events.
- Managed and trained new staff, prepared work schedules and assigned specific duties.
- Performed a variety of accounting activities, such as preparing check requests, expense reports, purchase orders, and
- invoices.
- Successfully organized monthly meetings and their logistical elements (scheduling, preparing the facility, organizing
- handouts and catering for attendees)
- Planned and managed personal and professional events for client.
- Liaison for accountants, managers, attorneys, photographers and other business staff.
- Maintained discretion and a high level of confidentiality in managing sensitive documents.
- Efficiently planned and managed client daily schedule and calendar.
- Responded to requests for client information and press conferences.
- Managed social media management and EPK packages for distribution to agencies.
- Managed emails, meeting requests, auditions, interviews, and speaking engagements.
- Recognized for initiating new procedures that improved office efficiency.
Education
Associates - Hospitality Management
University of Phoenix
Atlanta, GA05.2011
Skills
- Perform variety of administrative duties, adhere to COVID protocols, ability to administer cast and crew COVID-19 PCR and Rapid Test as needed
- Scheduling meetings, hire crew, arranging travel plans, preparing/submitting expense reports, ordering office supplies, created invoices, paid invoices and handled other accounting duties
- Coordinated all necessary transportation and housing for cast and crew for duration of filming schedule
- Worked with production manager to make shooting schedule that satisfies scheduling restrictions of all cast and crew as well as location availability
- Oversee initial location scouting and manages any financial arrangements to secure locations
- Maintains event supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new vendor products; placing and expediting orders for supplies; verifying receipt of supplies
- Assured that all locations and cast have prerequisite releases filed with production office
- Organized and comfortable with Google docs, excel, receipts, Zoom meetings
- Handling lunches, doing call sheets/schedules, figuring out transportation, managing PAs and handling unique personalities
Certification
- Covid Compliance Officer
Timeline
Testing Manager
American Zoetrope
10.2022 - 03.2023
Travel Coordinator
Studio 11 Films
02.2022 - 08.2022
Testing Manager
Strays
08.2021 - 12.2021
COVID-19 Compliance Coordinator
Netflix
04.2021 - 07.2021
CCO Assistant
The Teyana Taylor
02.2021 - 04.2021
Project Manager
Jacob Eye Marketing
02.2019 - 12.2019
Personal Assistant
My Way Productions
04.2003 - 09.2013
Associates - Hospitality Management
University of Phoenix
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