Open To Work
STACEY BLAKE
Stanwood,WA
Work Preference
Summary
Professional with solid experience in financial operations and accounts management, prepared for this role. Strong focus on processing invoices, reconciling statements, and managing vendor relationships, ensuring accuracy and compliance. Reliable team collaborator, adaptable to changing needs, and consistently achieving results in fast-paced environments. Known for attention to detail, problem-solving skills, and effective communication.
Overview
24
24
years of professional experience
Work History
Capital Expense Analyst
National Veterinary Associates, Inc.
05.2024 - Current
- Support the CapEx Team's migration from the legacy ERP to the new Oracle Cloud ERP system
- Reconcile all assigned weekly Analysis reports for CapEx accounts to ensure proper recording and asset capitalization, identify discrepancies and problem solve.
- Assist in the month-end close process, prepare and upload Journal Entries into Oracle ERP, Prepare Fixed Asset Uploads for processing into the Subledger
- Partner with project managers, procurement, and accounting departments to validate capital spending and adhere to internal controls.
- Support internal and external audits by providing accurate documentation and transaction analysis.
- Assist Accounts Payable Team with Backlog of 18,900 invoice backlog, entered the new Oracle ERP ASAP due to Month End Close and Go Live of the new Oracle ERP system timing.
- Time Variance Project – Reconciled CapEx Time Variance Analysis Reports for assigned accounts identifying coding discrepancies, processing missed FA Sheets for upload into the Subledger and Journal Entries from CapEx to Expense, resolving $150,000.00 of Variances.
Procurement Analyst
Northshore Hospital Systems / Endeavor Health
01.2024 - 04.2024
- Accounts Payable (AP) Analys and statement reconciliation within the Procurement department, Cross referencing Excel reports working with suppliers, buyers and Shipping/Receiving to identify and resolve discrepancies within three way match.
- Reconcile Excel Procurement Reports resolving discrepancies with the Purchase Order, resolving quantity variances, Multiple invoices applied to Purchase Orders
- Corporate Procurement: Meeting several times a week with upper management to action Analysis of Procurement Purchase Order Reporting
- Supply Chain Management of high volume of medical supplies and services for the many hospitals within the Northshore umbrella ensuring timely processing of Purchase Order, Deliveries and invoicing is correct and issues are resolved in a timely manner ensuring proper timely workflow.
- Resolved 1000+ Procurement Purchase Order variances including but not limited to quantities ordered vs, Received, Pricing variances Invoiced vs Contract agreements, saving the company revenue.
Accounts Payable Specialist
James Hardie Building Products
08.2023 - 01.2024
- Accurate and Timely processing of 150+ Purchase Order and Non-PO freight/transportation Invoices per day in SAP (salesforce).
- Reconcile monthly vendor statements resolving all discrepancies with vendor accounts.
- Process Non-PO Utilities invoices: verify, code and send for review and approval, upon approval finish processing for payment.
- Process monthly tax postings into SAP
- Manage assigned AP inquiry emails daily, Problem solving, payment inquiries, and vendor statements throughout the month as they come in.
Accounts Payable Specialist
Constellation Brands Inc
03.2022 - 08.2023
- Accurate and Timely processing of 60-100+ Purchase Order and Non-PO Invoices per day from Salesforce into Ariba, SAP (S4) or decipher.
- Reconcile monthly vendor statements resolving all discrepancies with vendor accounts.
- Review all rejections and/or returns work with the purchasing department to resolve issues, acquiring credits when appropriate. Review and work with internal purchasing and receiving departments when there are discrepancies in three-way matching to ensure proper inventory and payment.
- Process 5-20 daily PRF (special check requests) entries into the appropriate system for special handling of invoice payments as needed per the buyers’ PRF request.
- Manage EFT return payments log and update vendor/supplier banking information as needed weekly, case by case.
- Process service bar ticket entries managing vendor business partner information Set up, Update vendor banking, addresses, email contacts.
- Manage all incoming correspondence dispersing to appropriate departments as required.
Accounts Payable Specialist
Mercer Milling
08.2021 - 03.2022
- Manage the accurate and timely three-way matching of invoices (50+ per day). Assess AP sub-ledger and AP aging reports on a weekly basis. Validate content, resolve all discrepancies.
- Process weekly check runs, post all ACH/EFT payments into the system, verify all employee reimbursements acquiring proper approvals, reconcile monthly credit card statements.
- Review all rejections/returns acquiring credits when appropriate. Resolving discrepancies with internal departments to ensure proper inventory, pricing, and payment.
- Manage all incoming correspondence dispersing to appropriate departments as required.
- Manage the AP Email inbox.
Accounts Payable Specialist Lead
O’Brien & Pere
11.2019 - 08.2021
- Managing the accurate and timely processing of 60-80 invoices per day into Oracle.
- Reconcile monthly vendor statements resolving all discrepancies with vendor accounts.
- Prepare and process weekly check run ($1M) and ACH payments for all vendors and employee reimbursements.
- Reconcile high volume of employee expense reports in Rydoo daily
Accounts Payable Specialist Lead
PCC Aerostructures Accra Manufacturing
07.2014 - 10.2019
- Managing the accurate and timely processing of 200-250 invoices per day. Assess AP sub-ledger and AP aging reports on a weekly basis. Validate content and resolve all issues with vendor accounts which has reduced Vouchers Payable sub-ledger from $1.5M to $250-500K.
- Prepare and process bi-weekly check run ($1M), ACH and EFT payments for all vendors and employee reimbursements. Monthly credit card reconciliations.
- Prepare and process AP month end accruals and journal entries.
- Review all rejections, returns and reworks processed by internal quality and purchasing departments acquiring credits when appropriate. Review and work with internal purchasing and receiving departments when there are discrepancies in three-way matching to ensure proper inventory and payment.
- Assist accounting team with SOX testing, acquiring interdepartmental reports and supporting documentation for testers. Processing HR and IT SOX tests.
- Access Accounts Receivable shipment and customer reports processing and emailing/mailing all customer invoices.
- Manage all incoming correspondence dispersing to appropriate departments as required.
Senior Accounting Specialist
Tulalip Tribes Health Clinic
09.2001 - 07.2014
- Process all purchase order requests for Medical, Dental, Pharmacy and alternative care departments acquire finance manager approvals.
- Three-way match invoices, pack slips and purchase orders for medical, dental, pharmacy and alternative care departments.
- Prepare and process weekly check runs for all departments.
- Reconcile pharmacy cash register daily, prepare and process daily deposit of pharmacy register reconciliation and incoming payments. Post all received payments into Quicken.
- Process monthly bank account reconciliations.
- Prepare all interdepartmental time sheets ensuring accuracy and proper manager approvals and submitting to payroll for bi-weekly processing.
- Post medical, pharmacy and alternative care insurance payments into RPMS reconciling patient accounts.
Education
Associate of Arts - Studio Arts
Everett Community College
Everett, WA06-1994
Skills
- Invoice processing
- Financial account analysis
- Bank & Credit Card Reconciliations
- Month-end financial closing
- Oracle Cloud expertise
- Salesforce expertise
- SAP S/4 proficiency
- Workday expense management
- Proficient in Microsoft Excel
- Financial cash flow analysis
- Proficient in GAAP compliance
- Data analysis
- Payment processing
Personal Information
Title: Senior Accounts Payable Specialist
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Capital Expense Analyst
National Veterinary Associates, Inc.
05.2024 - Current
Procurement Analyst
Northshore Hospital Systems / Endeavor Health
01.2024 - 04.2024
Accounts Payable Specialist
James Hardie Building Products
08.2023 - 01.2024
Accounts Payable Specialist
Constellation Brands Inc
03.2022 - 08.2023
Accounts Payable Specialist
Mercer Milling
08.2021 - 03.2022
Accounts Payable Specialist Lead
O’Brien & Pere
11.2019 - 08.2021
Accounts Payable Specialist Lead
PCC Aerostructures Accra Manufacturing
07.2014 - 10.2019
Senior Accounting Specialist
Tulalip Tribes Health Clinic
09.2001 - 07.2014
Associate of Arts - Studio Arts
Everett Community College