Staci Brown
Huntsville,TX
Summary
- Skillful and dedicated Administrative Assistant with extensive experience in the coordination, planning, and support of daily operational and administrative functions. Attentive, detail-oriented and committed to making sure the business is successful.
- Demonstrate capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.
- Proven record of accomplishment of accurately completing research, reporting, information management, marketing, and business-development efforts within budget requirements.
- Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.
- Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.
- Proficient in Microsoft Office System, Microsoft Windows operating system.
Overview
20
20
years of professional experience
Work History
Assistant to the Chair - Mass Communication
Sam Houston State University Student Health Center
Huntsville , TX
08.2022 - Current
- Perform advanced administrative assistant duties
- Provided departmental or university information to students, departments, and staff
- Assisted in developing policies and interpreted policies and procedures
- Schedules appointments and activities
- Compiled, tracked, and reviewed data and reports
- Attended meetings and prepared minutes
- Prepared reviews, revisions and distributed documents and correspondence
- Order and maintain supply inventory
- Handle budget matters, including purchasing and P-Card purchases, and monitor expenses
- Prepared reports and correspondence for the Department Chair
- Coordinated and hosted international client seminars, creating invitations and promotional materials, booking venues, and selecting guest speakers and travel
- Supervise the work of others.
Administrative Assistant III - Academic Affairs
Connecticut Children's
Hartford , CT
02.2021 - 08.2022
- Coordinate and schedule appointments, interviews, meetings or events; exercise discretion and judgment to coordinate calendars for multiple individuals, and care providers or groups
- Compile and maintain statistics, budget or data pertaining to departmental operations
- Prepare or assist with preparation of scheduled and/or ad hoc statistical and narrative reports; perform basic information gathering and analysis; prepare reimbursement requests, work orders, requisitions etc
- In accordance with pre-established procedures
- Utilize personal computer to prepare, transcribe, type, edit and distribute agendas, minutes and documents, compose routine to complex correspondence and documents
- Order and maintain supply inventory
- Handle budget matters including purchasing, P-Card purchases, and monitored expenses
- Prepare reports and correspondence for the Senior Director of Academic Affairs
- Prepare requisitions in Lawson for Nancy's Kids and track delivery of items.
Executive Assistant
Connecticut Children's Specialty Group
Hartford , CT
06.2020 - 02.2021
- Provided superior broad-scale administrative support to the President of Specialty Group, overseeing and coordinating the day-to-day office activities
- Principal point of administrative contact and liaison with internal and external constituencies
- Provided specialist services for assigned projects such as patient care services, medical and academic affairs and general business administration
- Worked under indirect supervision and required a high level of independence
- Proactively managed an extremely active calendar of appointments, ensuring the President's schedule was followed and respected; planning and scheduling meetings, including video and teleconference calls
- Coordinated all meeting logistics such as conference room reservations, catering orders, preparing agendas, meeting materials, and assisting with the creation of presentation materials
- Assisted during meetings by setting up audio/visual, taking minutes, and documenting action items that required follow-up
- Communicated directly, and on behalf of the President; managing and preparing all correspondence and reports
- Served as the administrative liaison to the Connecticut Children's Specialty Group Board of Directors and managed Board activities, which included coordinating Board meetings, retreats and new Board member orientations; creating, compiling, assembling, and distributing Board meeting materials
- Provided a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with executive and senior management staff, physicians, clinical staff and employees
- Worked closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately
- Acted as a 'barometer,' having a sense for the issues taking place in the environment and keeping the President updated
- Produced information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Created and modified documents in Word, PowerPoint, and Excel
- Conserved executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications and anticipating needs
- Oversaw and/or arranged special projects and events such as retreats, luncheons/dinners, conferences, and presentations
- Prioritized conflicting needs; handles matters expeditiously, proactively and followed-through on projects to successful completion, often with deadline pressures
- Performed appropriate procurement processing activities, expense management, and invoice processing
- Coordinated travel arrangements and prepared itineraries
- Completed various projects and ad hoc duties and requests as assigned.
Administrative Assistant III - Academic Affairs
Connecticut Children's
Hartford , CT
01.2020 - 04.2020
- Coordinated and scheduled appointments, interviews, meetings or events; exercised discretion and judgment to coordinate calendars for multiple individuals, care providers or groups
- Compiled and maintained statistics, budget or data pertaining to departmental operations
- Prepared or assisted with preparation of scheduled and/or ad hoc statistical and narrative reports; performed basic information gathering and analysis; prepared reimbursement requests, work orders, requisitions etc
- In accordance with pre-established procedures
- Utilized personal computer to prepare, transcribe, type, edit and distribute agendas, minutes and documents, compose routine to complex correspondence & documents
- Ordered and maintained supply inventory
- Handled budget matters including purchasing, P-Card purchases, and monitored expenses
- Prepared reports and correspondence for the Senior Director, Academic Affairs and Office of Grants & Sponsored Programs.
Administrative Assistant II - Academic Affairs
Connecticut Children's
Hartford , CT
01.2018 - 12.2019
- Coordinated and scheduled appointments, interviews, meetings or events; exercised discretion and judgment to coordinate calendars for multiple individuals, care providers or groups
- Compiled and maintained statistics, budget or data pertaining to departmental operations
- Prepared or assisted with preparation of scheduled and/or ad hoc statistical and narrative reports; performed basic information gathering and analysis; prepares reimbursement requests, work orders, requisitions etc
- In accordance with pre-established procedures
- Utilized personal computer to prepare, transcribe, type, edit and distribute agendas, minutes & documents, compose routine to complex correspondence & documents
- Ordered and maintained supply inventory
- Handled budget matters including purchasing, P-Card purchases, and monitored expenses
- Prepared reports and correspondence for the Senior Director, Academic Affairs and Office of Grants & Sponsored Programs
- Assisted in CME activities and audits
- Prepared reviews and evaluations, revisions and distributed documents and correspondence
- Provided Human Resources services for the department
- Assisted and attended weekly Grand Rounds administrative functions and entered evaluations into the Connecticut Children's Continued Medical Education website for credits and certificates.
Assistant to the Chair - College of Education
Sam Houston State University
Huntsville , TX
01.2015 - 01.2017
- Performed advanced administrative assistant duties
- Provided departmental or university information to students, departments, and staff
- Assisted in developing policies and interpreted policies and procedures
- Schedules appointments and activities
- Compiled, tracked, and reviewed data and reports
- Attended meetings and prepared minutes
- Prepared reviews, revisions and distributed documents and correspondence
- Ordered and maintains supply inventory
- Handled budget matters including purchasing, P-Card purchases, and monitored expenses
- Prepared reports and correspondence for the Department Chair
- Coordinated and hosted international client seminars, creating invitations and promotional materials, booking venues, and selecting guest speakers and travel
- Supervised the work of others.
Administrative Associate
Developmental Education Administration
Huntsville , TX
01.2012 - 01.2014
- Provided administrative duties for the performance of a difficult or complex nature, which require the frequent use of discretion and independent judgment
- Responsible for serving in a secretarial capacity for an academic department chair and faculty members or an administrator or supervisor of a department, administrative office or project
- Supported the Developmental Education Administration, the Masters of Arts in Higher Education Administration, and Educational Leadership programs
- Responsible for the Procurement Card reconciliation
- Coordinator over six university student assistants for the Educational Leadership Department.
Administrative Assistant
Education Service Center, Region 6
Huntsville , TX
01.2010 - 01.2012
- Interface with program activities in terms of printing, mail outs, workshops, newsletters, etc
- Recognized for preparing brochures and events
- Maintained school districts databases
- Handled staff planning calendars and ESC Works planning and scheduling
- Performed routine tasks such as answering the phone, taking messages, message routings and mail
- Packaged and shipped materials associated with the M/SFS program
- Arrange for travel including hotel and air reservations
- Manage paperwork including but not limited to participant databases, reports, applications, etc.
Executive Assistant
Texas Department of Criminal Justice
Huntsville , TX
01.2004 - 01.2009
- Provided administrative and technical assistance to an agency executive; reviewed administrative practices and programs and assisted in formulating policies; assisted in planning, preparing, and overseeing the preparation of correspondence, reports, and other documents; and advised agency executive on administrative matters
- Member of the Health Services Senior Staff team
- Proactively managed an extremely active calendar of appointments, ensuring the Division Director's schedule was followed and respected; planning and scheduling meetings
- Coordinated and hosted international client seminars, creating invitations and promotional materials, booking venues, and selecting guest speakers and travel
- Established and maintained liaison with other agency staff, other agencies and organizations, legislative staff, and the public; prepared recommendations and proposed responses; and interpreted and responded to requests for information
- Communicated administrative procedures, standards, and methods; prepared and maintained manuals and publications; assisted in budget preparation; and established and coordinated filing and record keeping systems
- Developed administrative procedures, standards, and methods; prepared and maintained manuals and publications; assisted in budget preparation; established and coordinated recordkeeping and filing systems
- Planned and scheduled meetings and conferences and prepared agendas; made travel arrangements and prepared related documentation; and coordinated work with other agency departments and divisions, other agencies, legislators, and the public
- Created and modified documents in Word, PowerPoint, and Excel
- Supervised the work of others.
Education
Associate Degree of Applied Science -
The Court Reporting Institute of Dallas
Dallas, TX01.1988
Houston Community College
Houston, TXReal Estate
Champion Beauty College
Houston, TXThe Flight Attendant Academy
Charlotte, NCSkills
- Skills Meticulous and organized
- Workload Management
- Schedule and calendar management
- Business operations understanding
- Service-oriented mindset
- Professional and polished presentation
- Project Management
- Office Administration
- Administrative Support
- Event Planning
- Project Coordination
- Verbal and written communication
- Computer Skills
Additional Work Experience
Available Upon Request
Accomplishments
- Staff Excellence Award
Sam Houston State University - 2016 - 100% Accountability Award
Connecticut Children's - 2020 - Outstanding Service and Commitment to the Health Services Division
Texas Department of criminal Justice - 2004
References
References available upon request.
Timeline
Assistant to the Chair - Mass Communication
Sam Houston State University Student Health Center
08.2022 - Current
Administrative Assistant III - Academic Affairs
Connecticut Children's
02.2021 - 08.2022
Executive Assistant
Connecticut Children's Specialty Group
06.2020 - 02.2021
Administrative Assistant III - Academic Affairs
Connecticut Children's
01.2020 - 04.2020
Administrative Assistant II - Academic Affairs
Connecticut Children's
01.2018 - 12.2019
Assistant to the Chair - College of Education
Sam Houston State University
01.2015 - 01.2017
Administrative Associate
Developmental Education Administration
01.2012 - 01.2014
Administrative Assistant
Education Service Center, Region 6
01.2010 - 01.2012
Executive Assistant
Texas Department of Criminal Justice
01.2004 - 01.2009
Associate Degree of Applied Science -
The Court Reporting Institute of Dallas
Houston Community College
Real Estate
Champion Beauty College
The Flight Attendant Academy
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