Staci Ryan
Houston,TX
Overview
11
11
years of professional experience
Work History
Special Projects and Events Coordinator
University of Illinois at Urbana Champaign - Office of the Provost, Special Events Team
Champaign, IL
03.2020 - Current
- Responsible for the day-to-day operations of the faculty development portfolio of events.
- Collaborate and coordinate event logistics.
- Coordinate venue and space layout diagrams.
- Coordinate event site and vendor selections.
- Coordinate event catering.
- Provide on-site management of events.
- Coordinate transportation and security arrangements.
- Coordinate and manage event guest lists, responses, and general communications.
- Maintain accurate cost analysis for each event.
- Develop and monitor payment of event expenditures.
- Coordinate disability-related requests.
- Request and manage faculty lists necessary for the portfolio of events.
- Collaborates with Director to execute campus-level projects
- Manages collaborative efforts for efficient and accurate event preparations.
- Establishes productive interactions with both internal and external parties
- Coordinates necessary software resources to ensure successful event management operations
- Manages precise inventory for office equipment, supplies, and marketing materials
Independent Travel Agent
Inteletravel, Inc
Villa Grove, IL
04.2019 - 04.2023
- Coordinated travel logistics for various client types including groups, couples, executives, and those with special needs.
- Completed training for Disney College of Knowledge, Travel Impressions, and various cruise lines
- Planned comprehensive travel itineraries for diverse clientele
- Addressed client inquiries and concerns promptly
- Secured optimal deals through thorough research and negotiations
Administrative Aide - Assistant to the Associate and Assistant Provosts
University of Illinois at Urbana Champaign, Office of the Provost
Champaign, IL
04.2019 - 03.2020
- Managed daily workflow for Associate Provost and Assistant Provost, including calendar scheduling.
- Acted as office contact for policy interpretation and procedural guidance regarding faculty matters
- Facilitated faculty request approvals beyond Hire Touch
- Preemptively identified potential issues during proposal review prior to submission for signature
- Acted as an information resource on guidelines, format, and policy interpretation for academic administrative concerns
- Managed and tracked all named faculty appointment requests submitted to the Provost's Office
Administrative Aide - Assistant to Vice Provost for Academic Affairs
University of Illinois at Urbana Champaign, Office of the Provost
Champaign, IL
12.2018 - 04.2019
- Managed day-to-day workflow of Vice Provost, ensuring efficient time management and prioritization
- Acted as contact person for policy and procedure interpretation due to close work with Vice Provost and Assistant to the Provost
- Managed follow-up operations, acting as a key resource for VCAA policy guidelines and academic-related affairs
- Headed pivotal Senior Leadership Retreat, orienting 30-40 new administrators pre-fall semester
Administrative Aide - Assistant to the Department Head
University of Illinois at Urbana Champaign, Department of Chemistry
Urbana, IL
06.2013 - 12.2018
- Assisted department head with administrative matters based on comprehensive knowledge of institutional structures, policies, procedures, and past precedents
- Supported department head in managing financial tasks
- Served as liaison with CVM Service Centers, including Business, Grants, Contracts, and Human Resources.
- Assisted faculty search committees in collaboration with the college search coordinator
- Executed coordination of annual reviews for faculty and staff
- Drafted correspondence for department head
- Managed annual non-university activity reports
- Facilitated communication between department head and academic committees
- Organized meetings and engagements for senior management
- Interpreted departmental bylaws, ensuring compliance.
- Oversaw elections for both college and department-level committees
- Organized and oversaw special events, seminar series, etc.
- Streamlined orientation process for new Chemistry department faculty and staff
- Functioned as unit lead for Lync system coordination.
- Acted as liaison for departments addressing emergency contacts and procedure updates
Timeline
Special Projects and Events Coordinator
University of Illinois at Urbana Champaign - Office of the Provost, Special Events Team
03.2020 - Current
Independent Travel Agent
Inteletravel, Inc
04.2019 - 04.2023
Administrative Aide - Assistant to the Associate and Assistant Provosts
University of Illinois at Urbana Champaign, Office of the Provost
04.2019 - 03.2020
Administrative Aide - Assistant to Vice Provost for Academic Affairs
University of Illinois at Urbana Champaign, Office of the Provost
12.2018 - 04.2019
Administrative Aide - Assistant to the Department Head
University of Illinois at Urbana Champaign, Department of Chemistry
06.2013 - 12.2018
Bachelor of Science in Business Management -
Eastern Illinois University
Summary
Detail-oriented administrative professional with 20+ years of experience in event planning, office management, and customer service. Proficient in Microsoft Office and Google Suite with expertise in calendar management, complex travel arrangements, project coordination, budgeting, and human resources management. Proven track record in successfully managing complex events and providing exceptional support to administrators and faculty.
Education
Bachelor of Science in Business Management -
Eastern Illinois University
Charleston, IL01.2014
Skills
- Effective Project Coordination
- Proficient in Event Organization
- Customer Engagement
- Collaborative Project Experience
- Budget Management
- Professional Email Communication
- Online Research Skills
- Advanced Proficiency in Microsoft Office Tools
- Expertise in Google Suite Applications
- Scheduling and Calendar Management
- Marketing Strategy Development
- Performance Analysis Expertise
- Employee Relations Coordination
- Recruitment Expertise
- Organizational Time Skills
- Strong Verbal Skills
- Office Administration Expertise
- Travel Logistics Management
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Affiliations
- Vice President of Villa Grove Schools Parent Teacher Organization
- Volunteer helper with Girl Scout Troop #2580
Additionalinformation
Project Management, Team Leading, Sales, Time Management, Attention to Detail, Self-Directed, Microsoft Office Suite, Adobe Suite, Zoom
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