Stacie Curtis
Shoreline,WA
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
20
20
years of professional experience
Work History
Executive Assistant
Adaptive Biotechnologies
01.2020 - 11.2023
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Executive Assistant
Allergan Pharmaceuticals
04.2012 - 09.2014
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Updated and maintained confidential databases and records.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Took notes and dictation at meetings.
- Handled incoming and outgoing mail, email and faxes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Executive Assistant
Valeant Pharmaceuticals
03.2007 - 12.2010
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
Executive Assistant
Wasserman Media Group
04.2004 - 04.2006
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Facilitated training and onboarding for incoming office staff.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Answered high volume of phone calls and email inquiries.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Coordinated events and worked on ad hoc projects.
- Handled confidential and sensitive information with discretion and tact.
Education
High School Diploma -
Orange Coast College
Costa Mesa, CASkills
- Strategic Planning
- Meeting Planning
- Risk Management
- Office Management
- Staff Management
- Customer Service
- Administrative Support
- Scheduling
- Expense Reporting
- Travel Administration
- Database Management
- Information Confidentiality
- Executive Support
- Professional and Mature
- Excel Spreadsheets
- Project Management
- Travel Coordination
- Appointment Setting
- Conference Planning
- Schedule & Calendar Planning
- Travel Arrangements
- Multitasking Abilities
Accomplishments
I received the Unsung Hero award at our National Sales Meeting in 2023 for my help in organizing our conferences as well as my support to Executives and Sales team.
Timeline
Executive Assistant
Adaptive Biotechnologies
01.2020 - 11.2023
Executive Assistant
Allergan Pharmaceuticals
04.2012 - 09.2014
Executive Assistant
Valeant Pharmaceuticals
03.2007 - 12.2010
Executive Assistant
Wasserman Media Group
04.2004 - 04.2006
High School Diploma -
Orange Coast College
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