Summary
Overview
Work History
Education
Skills
Timeline
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Stacy Carson

Orange City,FL

Summary

Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level [Job Title] position. Ready to help team achieve company goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.

Overview

22
22
years of professional experience

Work History

Accounts Receivable Coordinator

Consolidated Label Co
01.2018 - 01.2024
  • Streamlined accounts receivable processes by implementing efficient tracking and reporting systems.
  • Enhanced cash flow by diligently managing customer credit limits and payment terms.
  • Reduced outstanding debts through consistent follow-up on overdue invoices and negotiating payment plans.
  • Improved invoice accuracy by thoroughly reviewing billing data before issuing final statements.
  • Expedited payment collection with timely submission of invoices and proactive communication with clients.
  • Collaborated with sales teams to address customer disputes, resulting in prompt resolution and maintained relationships.
  • Supported month-end closing procedures by reconciling accounts receivable ledgers and preparing aging reports for management review.
  • Contributed to the development of credit policies that minimized risk while supporting business growth objectives.
  • Facilitated timely account updates by promptly processing adjustments for credits, discounts, and writeoffs.
  • Verified discrepancies and resolved clients' billing issues
  • Reconciled daily AR ledger and verified proper posting.
  • Prepared bills receivable, invoices, and bank deposits.
  • Organized meetings for executives and coordinated availability of conference rooms for participants.
  • Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
  • SalesTax Reconciliation and remit payments to States
  • Sales Reps Commissions

Senior Payroll Specialist

Paychex
03.2015 - 01.2018
  • Streamlined payroll processes by implementing efficient systems, resulting in reduced errors and improved accuracy.
  • Managed payroll for over 500 employees, ensuring timely and accurate payments.
  • Reduced manual entry errors by automating data input tasks, enhancing overall payroll accuracy.
  • Collaborated with HR to maintain up-to-date employee records, facilitating accurate paycheck calculations.
  • Maintained strict confidentiality regarding sensitive employee information while processing biweekly payrolls efficiently.
  • Adjusted tax withholdings according to employee requests while adhering to federal regulations thus avoiding penalties or fines.
  • Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
  • Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
  • Maintained strict confidentiality of all payroll information and records.
  • Collaborated with human resources, adcounting and other departments to confirm payroll accuracy.
  • Researched payroll errors and processed payments for federal and state taxes, social security, Medicare and various employee deductions, annuity contributions, and retirement plan withholdings.
  • Calculated wages, deductions and bonuses in accordance with company policies.
  • Tracked employee vacation, sick and personal time.

Senior Accounts Payable Specialist

Axiom Bank
04.2013 - 04.2015
  • Streamlined accounts payable processes by implementing automated invoice processing and payment systems.
  • Improved cash flow management for the company by effectively monitoring and managing outstanding payables.
  • Reduced late payment fees by consistently meeting payment deadlines through efficient prioritization of invoices.
  • Enhanced vendor relationships through timely communication and effective resolution of discrepancies in billing statements.
  • Managed a high volume of invoices, ensuring accurate coding and prompt approval from relevant departments.
  • Assisted in the development of a comprehensive accounts payable policy to establish standardized procedures across the organization.
  • Conducted thorough analysis of aged payables reports to identify potential issues and recommend corrective actions to management.
  • Performed regular account reconciliations with bank statements to validate financial transactions'' accuracy in accounting records.
  • Organized and maintained filing system for accounts payable documentation, ensuring easy access to relevant information when needed.
  • Checked W-9 forms for completeness and accuracy.
  • Provided accounts payable expertise to managers and staff members.
  • Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records.
  • Assisted manager in formulating year-end financial reports to determine financial performance of companies.
  • Reconciled bank accounts to verify accuracy of cash records.
  • Stored office and client records on secured server to prevent data losses, conducting regular backups.
  • Matched purchase orders with invoices and recorded necessary information.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
  • Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
  • Inspected account books and recorded transactions.
  • Entered figures using 10-key calculator to compute data quickly.

Senior Account Payable /Receivables Representative

Superior Sheds
09.2002 - 04.2013
  • Improved cash flow by efficiently processing invoices and credit memos for timely payment.
  • Reduced outstanding receivables by diligently following up on past-due accounts and negotiating payment plans.
  • Enhanced customer relationships through prompt resolution of billing disputes and inquiries.
  • Implemented efficient filing system for financial documents, ensuring easy access to necessary information during audits or reviews.
  • Assisted in the successful implementation of a new accounting software system, facilitating smoother operations and more accurate reporting.
  • Trained new hires on company policies and procedures related to accounts receivable, promoting consistent practices across the team.
  • Managed monthly closing processes accurately and within deadlines, supporting overall financial reporting goals of the organization.
  • Evaluated existing processes for potential improvements, implementing changes that led to increased productivity within the department.
  • Conducted counts and audits of inventories to identify and resolve discrepancies in records.
  • Reviewed order data to verify transactions and shipping dates.
  • Processed invoices and order forms for goods received and shipped for proof of transactions.
  • Handled high-volume paperwork and collaborated with administrators to resolve invoicing and shipping problems.
  • Verified transactions, product orders and shipping dates and entered information into databases and reports.
  • Communicated with vendors and suppliers to verify timely delivery of goods.
  • Collaborated with internal departments to verify customer satisfaction and order accuracy.
  • Verified orders by comparing names and quantity of items packaged with shipping documents.
  • Compared shipping orders and invoices against contents received to verify accuracy.
  • Worked effectively with shippers to resolve shipment issues, damaged materials and shortages.
  • Conducted research to address shipping errors and packaging mistakes.
  • Supported reporting, accounting and recordkeeping staff with accurate updates regarding shipment information.

Accounts Receivable Clerk

Crankshaft Rebuilders
08.2001 - 09.2002
  • Improved cash flow by streamlining the invoicing process and implementing a more efficient payment tracking system.
  • Reduced outstanding account balances through diligent follow-up on overdue invoices and negotiating payment arrangements with clients.
  • Enhanced financial reporting accuracy by reconciling accounts receivable ledger with general ledger monthly.
  • Collaborated with sales team to resolve billing discrepancies, resulting in improved customer relationships and increased client satisfaction.
  • Assisted in annual audit preparation, ensuring accurate representation of accounts receivable records and compliance with accounting standards.
  • Maintained up-to-date customer contact information, enabling effective communication regarding account status and payment inquiries.
  • Streamlined credit approval process by conducting thorough analyses of new client applications, reducing financial risk exposure.
  • Contributed to month-end closing procedures by preparing detailed accounts receivable aging reports for management review.
  • Supported cash forecasting initiatives by providing accurate data on outstanding receivables and expected payments from clients.
  • Maintained strict adherence to company confidentiality policies when handling sensitive financial data and personal information for clients.
  • Submitted cash and check deposits and generated cash receipts to record money received.
  • Responded to inbound inquiries regarding accounts and payments.
  • Prepared billing statements and invoices for customer purchases and recorded transaction date, price and fees to support accuracy.
  • Reconciled accounts receivable ledger to verify payments and resolve variances.
  • Made outbound calls to vendors and customers to discuss and resolve account needs.
  • Followed up overdue payments and payment plans from clients to establish good cash flow.
  • Used accounting software to reconcile accounts, track income, and generate invoices.
  • Developed and maintained positive relationships with clients to maximize collections.
  • Monitored accounts to verify compliance with payment terms and schedules.
  • Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
  • Utilized Microsoft Excel, QuickBooks and Oracle software to manage invoices and payments.
  • Negotiated payment arrangements with customers to establish timely receipt of payments.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses.

Education

Associate of Arts - Accounting

Seminole Community College
Sanford

High School Diploma -

Lake Brantley High School
Altamonte Springs, FL

Skills

  • Payment Tracking
  • Problem Solving
  • Credit Management
  • Multitasking
  • Attention to Detail
  • Cash Application
  • Analytical Thinking
  • Conflict Resolution
  • Continuous Improvement
  • GAAP Knowledge
  • Financial Reporting
  • Professionalism
  • Customer Service
  • Invoice Processing
  • Organizational Skills
  • Collection Strategies
  • Decision Making
  • Microsoft Office
  • Interpersonal Skills
  • Account Reconciliation
  • Software Proficiency
  • Ethical Conduct
  • Adaptability
  • Payroll Administration
  • Vendor Management
  • Account Analysis
  • Collections Experience
  • Time Management
  • Appointment Scheduling

Timeline

Accounts Receivable Coordinator

Consolidated Label Co
01.2018 - 01.2024

Senior Payroll Specialist

Paychex
03.2015 - 01.2018

Senior Accounts Payable Specialist

Axiom Bank
04.2013 - 04.2015

Senior Account Payable /Receivables Representative

Superior Sheds
09.2002 - 04.2013

Accounts Receivable Clerk

Crankshaft Rebuilders
08.2001 - 09.2002

Associate of Arts - Accounting

Seminole Community College

High School Diploma -

Lake Brantley High School
Stacy Carson