Stacy Foster
Summary
To meaningfully contribute on behalf of the State of Maine's citizens, communities, and infrastructures through public administration, striving to responsibly promote, improve, and sustain value in grant and taxpayer funded programs with integrity, transparency, and accountability.
Overview
20
20
years of professional experience
2
2
Certifications
Work History
Procurement and Contract Specialist, Business Services
State of Maine Department of Health and Human Services (DHHS), Office of Aging and Disability Services (OADS)
01.2022 - Current
- Supervisor: Christie Goodman, Manager, OADS Business Services under Amergis Healthcare Staffing, LLC Delivery Order
- Assist in tracking expenditures, determining contract-end projected surplus/shortfall, and problem-solving issues related to funding on complex/high dollar value contracts.
- Assist with detailed responses and analysis on contract justification to DCM Director and Deputy Commissioner of Finance.
- Gather financial/contract information for delivery orders, staffing contracts, No Cost Extension requests. and paper and contractual files, ensuring compliance with regulatory mandates and company policies.
- Created and prepared specific contracts to present to senior management.
- Monitored incoming contracts and service agreements for correct pricing and information.
- Drafted, reviewed and revised contracts for accuracy and completeness.
- Accepted and processed Long Term staffing, temporary staffing, and contract development requests from leadership and staff, and created delivery orders orders per procedures.
Project Manager and Systems Analyst Workforce Automation (WFA)
Texas Workforce Commission
10.2017 - 12.2022
- Supervisor: Jeff Armstrong, Director Workforce Automation (WFA)
- Assisted with grant writing, procurement, and management.
- assisted with the development and execution of strategic plans, achieving departmental goals and performance metrics.
- Managed budgets to optimize grant and contract performance.
- Developed and maintained the Workforce Automation Department productivity dashboard, streamlined workflows by identifying bottlenecks and implementing effective solutions.
- Assisted in coordinating technology infrastructure upgrades with IT department, enhancing efficiency and data security.
- Served as a conduit between business needs and IT to gather requirements and streamline implementation of value added automated systems.
- Achieved value for taxpayers through contract negotiation while improving service quality.
- Implemented agile methodologies, increasing team productivity and improving project completion rates.
- Facilitated brainstorming sessions that generated innovative solutions for operational challenges.
Contract Manager, Capacity Development
Texas Commission on Environmental Quality,
07.2007 - 09.2017
- Supervisor: Kenneth Dykes, Manager, Response and Capacity Development Team, Water Supply Division
- Ensured regulatory compliance by closely monitoring adherence to industry standards and guidelines throughout the program lifecycle.
- Managed and supervised administrative and daily program operations, complying with policies and regulations.
- Established strong relationships with key stakeholders, ensuring support for program initiatives.
- Managed cross-functional teams for successful project completion within deadlines and budgets.
- Conducted comprehensive program evaluations, identifying areas for improvement and recommending actionable solutions.
- Identified program obstacles and communicated possible impacts to team.
- Met with project stakeholders on regular basis to assess progress and make adjustments.
- Addressed and resolved technical, financial, and operational concerns by working with team members and directors.
- Optimized resource allocation, effectively balancing priorities and managing competing demands.
- Delivered high-quality results by setting performance metrics and monitoring progress against targets.
- Improved program efficiency by streamlining processes and implementing time-saving solutions.
- Collaborated with business leadership to set priorities based on business needs, resource capacity and risk exposure.
- Increased customer satisfaction through effective communication of program goals and expectations.
- Demonstrated strong writing and presentation skills to develop briefs, memorandums and analytical reports for clients.
- Leveraged project management processes and tools to define and execute projects.
- Implemented risk management strategies to mitigate potential barriers to project success.
- Led change management efforts, supporting staff through transitions and promoting buy-in for new initiatives.
- Negotiated contracts with vendors, securing favorable terms that supported budgetary constraints.
- Interacted with customers and clients to identify business needs and requirements.
- Devised creative solutions to critical customer and user needs.
- Established team priorities, maintained schedules and monitored performance.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Improved efficiency of contract management processes through the implementation of a centralized database system.
- Monitored contracts' performance to detect non-compliance with terms and deficient returns and organize proactive resolutions.
- Onboarded and trained new staff to keep team efficient and prepare team members to effectively handle demands of simultaneous and large-scale contracts.
- Enhanced transparency in the contracting process by creating user-friendly templates and guidelines for internal stakeholders.
- Proactively identified potential contractual issues, addressing them before they escalated into more significant problems.
- Provided expert guidance on contractual matters to project managers, facilitating smooth project execution.
- Mitigated business risks by analyzing contracts' potential impacts and avoiding unfavorable terms.
- Supported timely and complete billing by documenting milestones and submitting accurate invoicing paperwork.
- Managed, supervised and controlled execution of federal grant funded contracts.
Education
Master of Public Administration - MPA
Texas State University
San Marcos, TexasBachelor of Humanities - BA
University of Houston at Clear Lake
Houston, TexasSkills
- Operational Planning/ Project Management
- Competitive Procurement- RFP, RFI, and RFO
- Contract Administration and Management
- Ad Hoc Reporting and Presentation
- Knowledge of the State of Maine procurement process for goods and services
- Facilitate meetings and work sessions with associate directors and program managers at OADS and assist with evaluating program cost and performance
- Provide leadership with contract management related federal grants
- Ad hoc creation of reports and presentations on grant expenditures
- Requirements gathering for financial/contract information for software development, policy development, grant applications and management, budgets, and No Cost Extension requests
- Tracking expenditures, determine contract-end projected surplus/shortfall, and problem-solve issues related to funding on complex/high dollar value contracts
- Assist with policy/procedure exception requests and coordinate review with Chief Operating Officer and Program Manager
- Assist with detailed responses and analysis on contract justification to DCM Director and Deputy Commissioner of Finance
- Collaborate with program managers and other OADS leadership to discuss improvement strategies and implement changes
- Lead the competitive procurement activity, ensuring adherence to all applicable policy and process; assist with the review of contract drafts and Request for Proposal (RFP)
- Participate in RFP and other competitive procurement evaluations
- Serve as back-up for business and fiscal activities, including those related to the efficient and timely payment of contract-related invoices, use of procurement cards, and other aspects of department operations, as delegated
- Make operational process improvements within the OADS business and procurement unit; identify and develop desk-level procedures for work processes in the unit
- Supervise staff as assigned, including temporary, contract, and/or permanent state positions; conduct all functions in accordance with Bureau of Human Resources policies and practices
Certification
Certified Texas Procurement Manager (CTPM)
This certification indicates a proven level of expertise in contract development and procurement processes, ensuring a standardized level of competence within state government. CTPM certification signifies a deep understanding of the procurement lifecycle, from initial planning and needs assessment to contract execution and closure.
Certified Texas Contract Manager (CTCM)
This certification indicates a proven level of expertise in managing contracts within the state government, demonstrating knowledge of procurement laws, regulations, and best practices, ensuring contracts are managed effectively and efficiently, compliant with legal requirements, and aligned with agency goals.
Timeline
Procurement and Contract Specialist, Business Services
State of Maine Department of Health and Human Services (DHHS), Office of Aging and Disability Services (OADS)
01.2022 - Current
Project Manager and Systems Analyst Workforce Automation (WFA)
Texas Workforce Commission
10.2017 - 12.2022
Contract Manager, Capacity Development
Texas Commission on Environmental Quality,
07.2007 - 09.2017
Bachelor of Humanities - BA
University of Houston at Clear Lake
Master of Public Administration - MPA
Texas State University
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