Stacy Gray
Sacramento,USA
Summary
Dedicated financial professional with demonstrated history of integrity, efficiency and accuracy in accounting. Strong analytical skills to evaluate data accuracy coupled with proficiency in various accounting software.
Overview
27
27
years of professional experience
Work History
Senior Accounting Officer (Specialist)
California Department of Aging
Sacramento, USA
06.2021 - Current
- Perform month-end Accounts Receivable reconciliation to ensure that all items have processed, and no outstanding issues remain. Research and resolve outstanding issues.
- Escalated outstanding issues to Financial Information System for California (FI$Cal), AA I, and other staff. Troubleshot and solved problems until resolution of outstanding issues.
- Compiled reports and correspondence to address and clarify reconciliation issues.
- Draft and maintain procedures for Accounts Receivable reconciliation.
- Conducted reconciliations for Bank and Office Revolving Fund accounts to ensure accuracy in financial records.
- Compile monthly FI$Cal reports and perform monthly Bank and Office Revolving Fund reconciliation.
- Research and resolve outstanding reconciling items identified in the monthly reconciliations. Escalate outstanding issues to AA I as appropriate. Work with General Ledger and other accounting staff to resolve issues.
- Monitor and maintain all reimbursement contracts using the AR item log and Billing Payment tracking worksheet to update records.
- Prepare Reimbursement Invoices for Interagency Agreement Contracts - Run expenditure reports and bill for reimbursement of contracted services on a monthly or quarterly basis per contract.
- Act as agency liaison for agencies with whom we have Interagency Agreements for reimbursements regarding invoicing inquiries.
- Monitor outstanding invoices and send 30, 60, 90-day notices.
- Act as a lead over the Accounting Officer for Accounts Receivable and Payroll. Perform YE Duties.
- Better job opportunity for career growth.
Accounting Officer (Specialist)
California Air Resources Board
Sacramento, USA
05.2020 - 05.2021
- Independently perform the monthly payroll process, which includes salary advances, payroll accounts receivable, distribution of payroll and garnishment warrants, reconcile the outstanding salary advances against the Fi$Cal system reports, and work with the Personnel Transaction Section to resolve any outstanding issues or concerns. Train staff as necessary.
- Process replacement payroll warrants through the Escheat account.
- Independently review and analyze the daily Report of Collections, a listing all the day's cash receipts. (i.e., transaction code, fund, and appropriation identification, and item description). Perform the daily check deposit process on a rotation of 1 week a month.
- Independently review and analyze the credit card charges.
- Assist the AAI (Sup) in distributing and monitoring workflow in preparation for deposits, providing support in the review of batch input, and assuring that deposits are made in a timely manner.
- Analyze entries for pre-listing and coding in Fi$Cal for all cash receipts (check deposits, credit card payments, ACH, and wire transfers).
- Work with General Ledger Section on the reconciling items on the Bank reconciliation to initiate appropriate actions to correct.
- Perform the chargebacks and buybacks process.
- Research the Daily Outstanding report from GL.
- Review remittance advice for wire transfers.
- Provide backup for cash reconciliation, bank reconciliation, and wire transfer adjustments in Fi$Cal.
- Better job opportunity for career growth.
Accountant I (Specialist)
Department of Rehabilitation
Sacramento, USA
06.2015 - 05.2020
- Request, correct and reconcile the Bank Check Matching System (BCM) reports for the $4 million revolving fund (account 270). This includes: A) Run written checks report, research and correct errors in BCM. B) Run monthly bank statement in SCOMAIN. C) Run scheduled checks report, research and correct errors in BCM to reconcile to schedules. D) Run paid checks report, research and correct errors. E) Run print and close (final reports) after all errors are corrected and F) Run purge report.
- Analyze/process all stop payments and replace checks as necessary. Research and analyze with auditors for Forged Endorsed checks, and replace checks that are authorized by the State Treasurer's Office. Analyze and remit outstanding checks to Escheat account via E-FITS. Prepare stop payment to State Treasurer's Office and prepare remittance advice to State Controller's Office.
- Reconcile monthly bank statement for the $400k Bank Draft account. Manage daily Bank Draft reports by identifying errors, make necessary adjustments/process corrections and prepare adjustment letters daily to the bank.
- Prior position duties included processing and distributing the monthly Master payroll for 2000+ permanent full-time employees with 80+ offices and payroll for permanent intermittent employees (PI), student assistants, seasonal clerks, and retired annuitants.
- Better job opportunity for career growth.
Accounting Support II
Teledyne Microwave Solutions
Rancho Cordova, USA
01.2011 - 06.2015
- Handle all government accounts (collections $3,000,000/month, process and submit all receiving reports (DD250) and CPFF to WAWF, and submit all invoices to WAWF). Responsible for letters of credit (prepare and submit all documentation for all orders with letter of credit terms to the bank for payment/collections of $1,000,000 quarterly).
- Manage commissions for two divisions (accrue commissions, process monthly commission check requests and wire transfers, scan all customer invoices with commission to sales reps, monthly journal vouchers, and quarterly reports).
- In charge of documentation preparation at auditors request and answer questions for auditors. Backup on accounts receivable postings, sales and order reporting to corporate for two divisions, scanning all customer invoices, and marking orders.
- Better job opportunity for career growth.
Accounting Specialist
Chipman International
Alameda, USA
05.1999 - 04.2009
- Managed accounts receivable (billing, adjustments, collections, applying incoming checks/deposits, set up new customers/help with credit checks based on gross monthly billing average of $700,000.00).
- Responsible for accounts payable (processed invoices from vendors, respond to payable inquires and set up new vendors invoices totaling $500,000.00/month).
- Handled all storage files/prepare billing and update storage report. Processed all inbound/outbound mail, managed office equipment, and ordered office supplies.
- Balanced imprest account an petty cash. Backup on phones for six lines, register and set up files, prepare quotes, prepare documentation for moves, and special projects.
- Moved to Sacramento.
Education
State Fund Accounting Course
12-2020
AA/AS - Accounting
Heald College
Roseville, CA01-2011
Business Law
Sacramento City College
Sacramento, CA06-2010
Financial Accounting
Sacramento City College
Sacramento, CA06-2010
Managerial Accounting
Sacramento City College
Sacramento, CA06-2010
Skills
- Account reconciliation
- Payroll administration
- Financial reporting
- Invoice processing
- Analytical thinking
- Problem solving
- Effective communication
- Attention to detail
- Team collaboration
- Issue resolution
- Accounts receivable management
- Fund accounting
- Year-end closing
- Payment collection
- Bank reconciliation
- Payroll processing
- Payment processing
- Month-end reporting
- Invoicing
- Collections
- Month-end closing
Applicant
Stacy Gray
4921 Venuto Way, SACRAMENTO, CA, 95841
(916) 297-2996
Accomplishments
- • GPA: 3.9
• 4.0 GPA Quarter Awards
• Perfect Attendance Quarter Awards
• Phi Theta Kappa International Honors Society, V.P. of Service, Secretary
• Heald Ambassador
Timeline
Senior Accounting Officer (Specialist)
California Department of Aging
06.2021 - Current
Accounting Officer (Specialist)
California Air Resources Board
05.2020 - 05.2021
Accountant I (Specialist)
Department of Rehabilitation
06.2015 - 05.2020
Accounting Support II
Teledyne Microwave Solutions
01.2011 - 06.2015
Accounting Specialist
Chipman International
05.1999 - 04.2009
State Fund Accounting Course
AA/AS - Accounting
Heald College
Business Law
Sacramento City College
Financial Accounting
Sacramento City College
Managerial Accounting
Sacramento City College