Stacy Keasling
Evansville,IN
Summary
I am a highly professional Administrative Assistant who is extremely organized, detail-oriented and efficient with excellent communication skills. I am a self-starter who acts quickly on any given tasks. I have been told that I work well with others and can adapt to any kind of environment. Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
18
18
years of professional experience
Work History
AR Insurance Administrative Assistant
Harding, Shymanski & Company
Evansville, IN
03.2022 - Current
- Open, process, scan, fax, and distribute all incoming mail for AR insurance medical billing department
- Run insurance verification and eligibility for claim denials using Availity and other insurance platforms
- Pull and submit medical records request using programs such as EPIC, OneContent and other EHR systems
- Data entry: submission of secondary claim information via payer websites for Indiana, Kentucky, and Illinois
- Follow compliance and HIPAA regulations
- Back-up for patient accounts department; answering patient phone calls with questions about their account and/or taking payments
Human Resources Assistant
Pacific Cycle
Olney, IL
10.2020 - 03.2022
- Assist employees as needs arise due to, illness, vacations, or general messages for human resource manager
- Assist weekly with employee timesheet processing
- Schedule and conduct phone screening interviews with potential candidates
- Schedule meetings and interviews for human resource manager
- Assist with joining all parties for zoom interview
- Oversee company lunches and all employee special events
- Oversee all office remodeling
- Oversee all company servicing such as vending, pest control, and cleaning services
- Assist with the company weekly newsletter
- Oversee BRIVO software used to activate/deactivate and print all employee badges
- Check mail/packages daily and distribute
- File, copy and scan confidential employee documents
- Track all expense receipts and invoices
- Create new hire employee packets
- Order office supplies
- Assist with daily duties assigned
Housekeeper/Janitorial Services
Vitro Pittsburg Glass Works
Evansville, IN
06.2020 - 10.2020
- Empty, clean all waste receptacles, and remove waste paper and rubbish from the premises to designated area
- Vacuum all rugs and carpeted areas in offices, lobbies and corridors
- Hand dust and wipe clean all office furniture, files, fixtures; including glass and plastic enclosures, paneling, windowsills, and all other horizontal surfaces
- Damp wipe and polish all glass furniture tops, metal hardware fixtures and other bright work
- Clean and remove all finger marks and smudges from vertical surfaces, to include doors, door frames, around light switches, private entrance glass, and partitions
- Sweep or dust mop floors in restrooms and all private stairways
- Damp mop or clean any spillage in office, stairwells and public areas as required
- Damp dust all ceiling air conditioning diffusers, wall grilles, register and other ventilating louvers
- Sanitize breakroom; including wipe down all tables, door handles, chairs, and canteen area
- Clean break room microwaves, restock breakroom supplies and mop breakroom floors
- Follow all safety and personnel rules and regulations
- Perform other duties as assigned
- Cello
Labeler
Rucker’s Wholesale Distribution
Bridgeport, IL
05.2016 - 01.2017
- Handle label 22 boxes of candy per hour
- Operate and move heavy pallets with pallet jack
- Maintain daily paperwork meeting quota and counting inventory
- Clean work station daily
Customer Service
Publix
Birmingham, AL
11.2014 - 03.2016
- Run cash register
- Greet customers
- Scan items
- Handle cash, credit/debit card, & check payment
- Assist customers with daily needs
File Clerk
Motion Industries
09.2013 - 04.2014
- Open mail, distribute, and place in in-house mailbox
- File all invoices once they have been entered and scanned
- Pick up daily reports and distribute
- Move and life files as needed
- Pick up in-house paperwork from accounts receivable and credit department and distribute to appropriate departments
- Sort all incoming faxes and distribute
- Sort UPS invoices weekly and mail to each appropriate branch
Administrative Assistant to Vice President
M&F Bank Mortgage Center
08.2011 - 08.2013
- Answered and screened incoming calls for VP
- Checked, maintained and ordered office supplies
- Organized file room and pulled files for employees
- Compiled excel spreadsheet reports
- Answered customer service calls
- Scheduled meetings for VP
- Filed, copied, edited, scanned, compiled, maintained and transported confidential documents
- Compiled data from various sources for administrative reports
- Typed routine data records
- Used postage machine for all size packages
- HR duties
- Opened and closed office daily
- Accounts payables
- Daily post office runs to pick up company mail, make bank deposits and other errands
- Assisted with all daily tasks.
Accounting Assistant
Bray Sales Gulf States
10.2010 - 07.2011
- Accounts payables
- Opened and distributed mail
- Generated and mailed out invoices to customers
- Made weekly phone calls to customers in regards to past due balances
- Handled and maintained petty cash
- Ordered office supplies
- Ran biweekly paid invoices report to pull and file paid invoices
- Ran company errands
Data Entry Clerk
Tree of Life
04.2010 - 09.2010
- Print all online orders
- Keyed online orders into database for orders and shipments
Administrative Assistant
Enterprising Healthcare, Inc
11.2005 - 03.2010
- Schedule meetings
- Dictation
- Made travel arrangements for President
- Accounts payables
- Selected invoices weekly to be paid, printed checks and had Staff Accountant authorize, sign and then mailed check payments
- Managed everyday operations with all electronic machines (i.e
- Copy/fax machine, phone system and computers)
- Files, copied, edited, scanned, faxed, compiled, maintained and transported confidential documents
- Renewed Physician’s licensing credentials to maintain their medical license
- Answered telephone
- Ordered office supplies
- Used postage machine for all size packages
- HR duties
- Checked mail and distributed daily
- Assisted and distributed monthly budget reports to Administrators of our medical facilities
- Maintained front lobby
- Made daily company bank deposits
- Entered patient past due balances into collection agency database
- Managed employee timesheets for payroll
- Worked front office at on-site medical facility if short staffed
- Pulled patient medical files and faxed medical records at on-site medical facility
- Hand delivered confidential documents to our medical facilities upon request
- Worked on any daily tasks as need
Education
Diploma - undefined
Calera High School
Associates - undefined
Virginia College
Skills
- Bookkeeping using QuickBooks Pro
- Microsoft Office
- Type 85 wpm
- Dictation
- Knowledgeable of copy, fax, scanning and postage machine
- ADDITIONAL SKILLS
- Notary Public
- 15-line switchboard
- Administrative Support
- Customer Support
- Information Updates
- Customer Inquiries
- Administrative Operations
- Customer Interaction
- Data Entry Software
- Patient Data Management Systems
- HIPAA Guidelines
- Insurance Authorizations
- Staff Meetings
- Office Support
- Basic Medical Terminology
- Work Organizing and Prioritizing
- Research and Analytical Skills
- Insurance Terminology
- Payment Method
- Confidentiality and Data Protection
- Policy Requirements and Eligibility
- Remote Conferencing
- High-Volume Environments
- Regulatory Compliance Adherence
- Telephone Etiquette
- Document and File Management
- Bookkeeping using QuickBooks Pro
- Team Support
- Order Placement
- Insurance Plan Verification
Work Preference
Work Type
Full TimePart TimeWork Location
On-SiteRemoteImportant To Me
Work-life balanceCompany CultureCareer advancementPaid sick leaveHealthcare benefits401k matchPaid time offFlexible work hoursWork from home optionWork Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Accomplishments
- Achieved [Result] through effectively helping with [Task].
Timeline
AR Insurance Administrative Assistant
Harding, Shymanski & Company
03.2022 - Current
Human Resources Assistant
Pacific Cycle
10.2020 - 03.2022
Housekeeper/Janitorial Services
Vitro Pittsburg Glass Works
06.2020 - 10.2020
Labeler
Rucker’s Wholesale Distribution
05.2016 - 01.2017
Customer Service
Publix
11.2014 - 03.2016
File Clerk
Motion Industries
09.2013 - 04.2014
Administrative Assistant to Vice President
M&F Bank Mortgage Center
08.2011 - 08.2013
Accounting Assistant
Bray Sales Gulf States
10.2010 - 07.2011
Data Entry Clerk
Tree of Life
04.2010 - 09.2010
Administrative Assistant
Enterprising Healthcare, Inc
11.2005 - 03.2010
Diploma - undefined
Calera High School
Associates - undefined
Virginia College
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