Stacy Sifuentes
Executive Assistant
Houston,TX
Summary
Executive Assistant Driven and resourceful Administrative professional with 10+ years of experience supporting work of high-achieving Executive Assistant. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments. Results-focused leader successful at promoting safety programs and mentoring individuals on ways to avoid mishaps and accidents. History of championing program training in various organizations throughout well-established career. Self-motivated Benefits Specialist demonstrating superior understanding of employee benefits laws and human resource software systems. Astute professional providing benefits support in fast-paced corporate settings. Experienced Human Resources Specialist with over 5 years of experience in Oil & Gas. Excellent reputation for resolving problems and improving customer satisfaction.
Overview
11
11
years of professional experience
Work History
Proposal Administrative Assistant
Merichem
Houston, TX
3 2020 - Current
- Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
- Executed record filing system to improve document organization and management.
- Organized weekly staff meetings and logged minutes for corporate records.
- Assigned tasks to associates, staffed projects and updated all involved parties to enhance optimal business flow.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Executive Assistant
SNC Lavalin
Houston, TX
01.2015 - 01.2020
- Organized international and domestic travel arrangements for up to 10 staff members, including all transportation and hotel stays.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
- Processed travel expenses and reimbursements for 10-member executive team and senior management group.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Screened calls and emails and initiated actions to respond or direct messages for 2 Vice Presidents.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
Executive Assistant
TC Energy
Houston, TX
01.2014 - 01.2015
- Assist with new hire welcoming, while keeping Director informed of progress updates.
- Administer scheduling of Safety Process Workshops and appropriate trainings such as Smith Drivers training.
- Build logistics for travel and secure arrangements for on and offsite management meetings and trainings.
- Perform recruitment activities such as resume review, organize interview lists, and scheduling of internal/external interviews.
- Provided instructions to staffers during fire drills including evacuation routes and proper reporting techniques.
- Developed and deepened relationships with college campus representatives to meet with graduating seniors for EIT recruitment.
- Administered and reported on emergency management - hurricane preparedness response team.
Senior Administrative Assistant
Chevron Corporation
Houston, TX
01.2013 - 01.2014
- Planned and coordinated contractor HES support to assist HES Specialist to ensure that adequate safety professional oversight was available for project and site operations activities.
- Provided support for US East Region through monitoring and tracking of Near-Miss Safety Sharing System for new entries and completion of incident investigations while finalizing relative milestones and entry into document library.
- Booked travel arrangements, maintained travel expense accounting invoices, and ensured safety compliance related to domestic travel, including Journey Plan and CBRES Travel Compliance and Safety Checklist.
- Fostered safe working environment by overseeing HOU150 4th Floor Safety Huddle Calendar and ensuring that presenters were prepared.
Human Resources Representative/Employee Benefits Specialist
Tenaris
Houston, TX
01.2012 - 2013
- Streamlined HR efficiencies, coordinated new hire orientations and provided onboarding and training for new employees.
- Answered employee inquiries regarding health benefits and 401k options.
- Prepared all human resource documentation, including new hire letters, employee contracts and corporate policies.
- Managed benefits enrollment by answering questions and aiding employees with login details.
- Updated HR database with new employee information, changes in benefits and other details.
- Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
Human Resources Representative/Benefits Specialist
Mercer Human Resources, United Health Group
Houston, TX
01.2006 - 01.2010
- Addressed employee conflicts with appropriate urgency, following all corporate procedures.
- Completed projects on time and under budget while resolving complex issues for senior leaders.
- Responded to employee inquiries, questions and complaints and guided and directed employee relations issues to support workforce analysis, performance management and other core HR functions.
- Answered employee inquiries regarding health benefits and 401k options.
- Improved customer service rankings by quickly resolving issues to improve overall satisfaction.
- Resolved issues and inquiries from plan participants regarding health and welfare benefits and deductions through telephone, email and in-person interactions.
- Explained benefits to plan participants in easy to understand terms in order to educate each on available options.
- Checked employees' benefits enrollment for accuracy and inputted all data into Benefits workstation.
Education
Human Resources Management
Valencia Community College
Skills
ADP, SAP, BW,Citrixundefined
Additional Information
Additional roles: Senior Administrative Assistant to Director of Engineering and Facilities Integrity, TC Energy (via ATS) ▪ HR Personnel Administrative Analyst II, Tenaris/Maverick Tube Corporate ▪ HR Executive Assistant, GL Noble Denton
Timeline
Executive Assistant
SNC Lavalin
01.2015 - 01.2020
Executive Assistant
TC Energy
01.2014 - 01.2015
Senior Administrative Assistant
Chevron Corporation
01.2013 - 01.2014
Human Resources Representative/Employee Benefits Specialist
Tenaris
01.2012 - 2013
Human Resources Representative/Benefits Specialist
Mercer Human Resources, United Health Group
01.2006 - 01.2010
Human Resources Management
Valencia Community College
Proposal Administrative Assistant
Merichem
3 2020 - Current
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