Stacy Sifuentes
Executive Assistant
Houston,TX
Summary
Executive Assistant Driven and resourceful Administrative professional with 10+ years of experience supporting work of high-achieving Executive Assistant. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments. Results-focused leader successful at promoting safety programs and mentoring individuals on ways to avoid mishaps and accidents. History of championing program training in various organizations throughout well-established career. Self-motivated Benefits Specialist demonstrating superior understanding of employee benefits laws and human resource software systems. Astute professional providing benefits support in fast-paced corporate settings. Experienced Human Resources Specialist with over 5 years of experience in Oil & Gas. Excellent reputation for resolving problems and improving customer satisfaction.
Overview
11
11
years of professional experience
Work History
Proposal Administrative Assistant
Merichem
Houston, TX
3 2020 - Current
- Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
- Executed record filing system to improve document organization and management.
- Organized weekly staff meetings and logged minutes for corporate records.
- Assigned tasks to associates, staffed projects and updated all involved parties to enhance optimal business flow.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Executive Assistant
SNC Lavalin
Houston, TX
01.2015 - 01.2020
- Organized international and domestic travel arrangements for up to 10 staff members, including all transportation and hotel stays.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
- Processed travel expenses and reimbursements for 10-member executive team and senior management group.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Screened calls and emails and initiated actions to respond or direct messages for 2 Vice Presidents.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
Executive Assistant
TC Energy
Houston, TX
01.2014 - 01.2015
- Assist with new hire welcoming, while keeping Director informed of progress updates.
- Administer scheduling of Safety Process Workshops and appropriate trainings such as Smith Drivers training.
- Build logistics for travel and secure arrangements for on and offsite management meetings and trainings.
- Perform recruitment activities such as resume review, organize interview lists, and scheduling of internal/external interviews.
- Provided instructions to staffers during fire drills including evacuation routes and proper reporting techniques.
- Developed and deepened relationships with college campus representatives to meet with graduating seniors for EIT recruitment.
- Administered and reported on emergency management - hurricane preparedness response team.
Senior Administrative Assistant
Chevron Corporation
Houston, TX
01.2013 - 01.2014
- Planned and coordinated contractor HES support to assist HES Specialist to ensure that adequate safety professional oversight was available for project and site operations activities.
- Provided support for US East Region through monitoring and tracking of Near-Miss Safety Sharing System for new entries and completion of incident investigations while finalizing relative milestones and entry into document library.
- Booked travel arrangements, maintained travel expense accounting invoices, and ensured safety compliance related to domestic travel, including Journey Plan and CBRES Travel Compliance and Safety Checklist.
- Fostered safe working environment by overseeing HOU150 4th Floor Safety Huddle Calendar and ensuring that presenters were prepared.
Human Resources Representative/Employee Benefits Specialist
Tenaris
Houston, TX
01.2012 - 2013
- Streamlined HR efficiencies, coordinated new hire orientations and provided onboarding and training for new employees.
- Answered employee inquiries regarding health benefits and 401k options.
- Prepared all human resource documentation, including new hire letters, employee contracts and corporate policies.
- Managed benefits enrollment by answering questions and aiding employees with login details.
- Updated HR database with new employee information, changes in benefits and other details.
- Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
Human Resources Representative/Benefits Specialist
Mercer Human Resources, United Health Group
Houston, TX
01.2006 - 01.2010
- Addressed employee conflicts with appropriate urgency, following all corporate procedures.
- Completed projects on time and under budget while resolving complex issues for senior leaders.
- Responded to employee inquiries, questions and complaints and guided and directed employee relations issues to support workforce analysis, performance management and other core HR functions.
- Answered employee inquiries regarding health benefits and 401k options.
- Improved customer service rankings by quickly resolving issues to improve overall satisfaction.
- Resolved issues and inquiries from plan participants regarding health and welfare benefits and deductions through telephone, email and in-person interactions.
- Explained benefits to plan participants in easy to understand terms in order to educate each on available options.
- Checked employees' benefits enrollment for accuracy and inputted all data into Benefits workstation.
Education
Human Resources Management
Valencia Community College
Skills
ADP, SAP, BW,CitrixBenefitsCustomer satisfactionSafetyRelationship buildingAbility To ManageContractsEvent planningInternational business
Additional Information
Additional roles: Senior Administrative Assistant to Director of Engineering and Facilities Integrity, TC Energy (via ATS) ▪ HR Personnel Administrative Analyst II, Tenaris/Maverick Tube Corporate ▪ HR Executive Assistant, GL Noble Denton
Timeline
Executive Assistant
SNC Lavalin
01.2015 - 01.2020
Executive Assistant
TC Energy
01.2014 - 01.2015
Senior Administrative Assistant
Chevron Corporation
01.2013 - 01.2014
Human Resources Representative/Employee Benefits Specialist
Tenaris
01.2012 - 2013
Human Resources Representative/Benefits Specialist
Mercer Human Resources, United Health Group
01.2006 - 01.2010
Human Resources Management
Valencia Community College
Proposal Administrative Assistant
Merichem
3 2020 - Current