Stacy Tacub
Honolulu,HI
Summary
Organized Project Coordinator with expertise in project planning and team communication. Manages schedules and tracks inventory to enhance operational efficiency. Coordinates maintenance and repair requests, improving workplace functionality and collaboration. Proficient in multitasking with strong planning and problem-solving skills.
Overview
37
37
years of professional experience
Work History
Building Maintenance & Repair Assistant II
C&C of Honolulu, Dept. of Facility Maintenance
Honolulu, HI
05.2007 - Current
- Coordinated schedules for maintenance staff and service requests to enhance workflow and service delivery.
- Supported inventory management by tracking supplies and materials usage.
- Organized meetings and prepared agendas for facility maintenance projects.
- Communicated with vendors to ensure timely delivery of services and supplies.
- Facilitated training sessions for staff on safety protocols and procedures.
- Contributed to project planning by gathering input from various stakeholders.
- Implemented filing systems to improve accessibility of maintenance documents.
- Greeted visitors, contractors and guests in a professional manner.
- Organized and maintained filing systems for documents and records.
- Entered data into databases accurately and efficiently.
- Answered incoming calls, responded to emails, faxes and other inquiries from departments/agencies and vendors.
- Cultivated positive relationships with co-workers, departmental personnel, and vendors to facilitate effective communication and collaboration.
- Assisted in the preparation of reports, presentations and correspondence.
- Ensured office equipment was operational, stocked with supplies and maintained in a clean condition.
- Gathered and sorted data for reports and files.
- Archived confidential material using established procedures.
- Handled confidential information with discretion and integrity.
- Scheduled meetings, appointments and training arrangements for staff members.
- Assisted in the development of new policies and procedures to improve operational efficiency.
- Maintained positive working relationship with fellow staff and management.
- Assisted organizational efforts by filing, entering data and answering phones.
- Received and distributed mail, letters and packages.
- Coordinated support to facilitate general office operations.
- Stocked inventory and ordered office supplies.
- Reviewed and approved vendor invoices.
- Conducted financial analysis to support budgeting and accounting processes.
- Reserved and managed meeting room availability.
- Provided HR administrative assistance to management team.
- Assigned trades for emergency repairs based on departmental requests.
- Coordinated facility maintenance requests from various departments for effective service delivery.
- Performed routine inspections and preventive maintenance on equipment to ensure optimal performance and longevity.
- Identified and resolved maintenance issues promptly to minimize disruptions and ensure operational efficiency.
- Fostered teamwork by actively participating in group discussions and sharing insights to enhance project outcomes.
- Ensured compliance with safety regulations and protocols to promote a secure working environment.
- Managed procurement requests and reconciliations to ensure timely acquisition of supplies and services, supporting operational needs.
Clerk/Typist
C&C of Honolulu, Dept. of Facility Maintenance
Honolulu, HI
06.2001 - 05.2007
- Provided clerical support for the Parking and Property Management Branch.
- Maintained accurate filing systems, ensuring easy access to departmental and division records.
- Reviewed documents before submission to ensure accuracy of content.
- Typed letters, memos, reports and other documents using Microsoft Word.
- Answered telephone calls and directed inquiries to appropriate personnel.
- Delivered customer service by promptly responding to inquiries via phone and email, enhancing client satisfaction.
- Organized files alphabetically or numerically to maintain a well-structured system of records.
- Performed clerical work and recorded information on records.
- Prioritized tasks effectively to meet deadlines and support overall office efficiency.
- Handled incoming correspondence and directed inquiries to appropriate personnel.
- Supported inventory tracking for office supplies and materials.
- Printed out hard copies of documents for distribution or archival purposes.
- Analyzed typewritten and printed materials for mistakes, correcting before disseminating.
- Provided administrative support to office staff, including filing and organizing paperwork.
- Scanned documents into digital format for storage in computer systems.
- Sorted and distributed incoming mail according to departmental guidelines, ensuring timely communication.
- Answered telephone to facilitate general information in response to public or office inquiries.
- Typed data from rough drafts and notes to create final copies of materials.
- Operated copy machines and fax machines to produce duplicates of documents.
- Entered data into spreadsheets and databases accurately and efficiently.
- Processed procurement requests and payments for materials and services in accordance to procurement policy.
- Compiled information from various sources for statistical analysis.
- Maintained an accurate inventory of properties, fixtures, other materials and supplies.
- Reviewed files and other documents to obtain information to respond to requests.
- Computed and verified totals on report forms, requisitions or bills with adding machine or calculator.
- Typed finished documents from rough drafts and dictation.
- Set up formulas in spreadsheets to compute calculations.
- Complied with security policies and kept information confidential.
Research Assistant
Timeshare Resales Hawaii
Honolulu, HI
12.1998 - 12.2000
- Assisted in conducting research for timeshare resale opportunities.
- Maintained a database of all research activities conducted during the course of each project.
- Organized and collated qualitative and quantitative Land Court documents and data recorded on film and micro fische.
- Mailed reports to Maui office upon completion of assignments.
Clerk Typist II
State of Hawaii, Dept. of Public Safety
Honolulu, HI
10.1997 - 12.1998
- Provided clerical support for the Executive Protection Section
- Reviewed and maintained personnel records
- Maintained administrative files and correspondence
- Processed requisitions and purchase orders to ensure timely procurement of office supplies
- Reviewed and maintained budget and accounting records for accurate financial tracking
- Answered telephone to facilitate general information in response to public or office inquiries.
- Entered data into spreadsheets and databases accurately and efficiently.
- Processed invoices and maintained records of financial transactions.
- Organized files alphabetically or numerically to maintain a well-structured system of records.
- Reviewed documents before submission to ensure accuracy of content.
- Maintained filing system by sorting and categorizing documents for easy retrieval.
- Verified accuracy of employees' timesheets by cross-referencing with attendance records and correcting discrepancies.
- Supported team members with administrative tasks as required.
- Typed and formatted official documents for department needs.
Accounting Clerk/Account Representative
Hawaiian Electric Employees' Federal Credit Union
Honolulu, Hawaii
03.1994 - 08.1997
- Processed member transactions accurately and efficiently daily.
- Maintained financial records and ensured data integrity in systems.
- Assisted members with account inquiries and provided excellent customer service.
- Prepared monthly reports for account reconciliation and review.
- Collaborated with team members to streamline accounting procedures.
- Executed cash deposits and withdrawals while ensuring compliance with security protocols.
- Organized documentation and responded to requests to support audit processes.
- Facilitated communication with vendors to resolve billing and payment issues.
- Processed invoices, payments, and statements in a timely manner.
- Processed both outgoing and incoming payments and invoices.
- Resolved customer inquiries regarding bills and payments.
- Assisted in preparing month-end close activities, including journal entries and reconciliations.
- Updated accounting ledger and journals with updated transaction information.
- Prepared bank deposits by compiling data of transactions.
- Performed daily general ledger entries to record financial transactions accurately.
- Prepared monthly and year-end closing statements and financial documents.
- Reconciled expenses and financial records.
- Reviewed banking activity regularly to identify any irregularities or unauthorized transactions.
- Reviewed accounts payable ledgers for accuracy and completeness.
- Generated financial reports for management and committee review on a regular basis.
- Managed accounts accurately through detailed revenue reporting.
- Assisted with external audits conducted by accounting firms.
- Conducted periodic reviews of internal controls to ensure compliance with established policies and procedures.
- Analyzed variances between budgeted expenses and actual expenses.
- Reconciled bank statements to ensure accuracy of financial records.
- Checked figures and postings for correct entry and proper codes.
- Reconciled bank statements and resolved discrepancies to ensure accurate financial reporting.
- Performed credit checks on new loan applicants and set up payment terms.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Received and recorded cash, checks and transfers.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Monitored loans and accounts payable to confirm payments are current.
- Performed financial calculations for amounts due, interest charges and balances.
- Assisted members with account inquiries and transaction requests.
- Processed loan applications and maintained accurate member records.
- Educated members on various financial products and services available.
- Collaborated with team to improve member service efficiency and satisfaction.
- Resolved member issues by providing timely and effective solutions.
- Maintained a clean and organized workspace for optimal productivity.
- Supported marketing initiatives to promote credit union services to members.
- Resolved customer complaints in a timely manner.
- Served as primary contact and support for maintaining account information and opening and closing accounts.
- Managed accounts receivable including collections from delinquent accounts.
- Maintained good rapport with customers and internal departments by proactively handling complex customer issues.
- Participated in training programs designed to enhance job knowledge.
- Developed and maintained strong relationships with clients, vendors and colleagues.
- Used excellent verbal skills to engage customers in conversation and effectively determine needs and requirements.
- Operated register, handled cash and processed credit card transactions.
- Participated in special events for members and annual committee meetings.
Assistant Operations Supervisor
American Savings Bank, F.S.B.
Honolulu, Hawaii
09.1988 - 06.1993
- Trained, mentored and motivated employees to maximize team productivity.
- Collaborated with management and staff to resolve operational issues and enhance team communication.
- Delegated tasks to multiple employees while maintaining efficient workplace.
- Identified needs of customers promptly and efficiently.
- Identified improvement opportunities and implemented new processes to elevate company quality and performance.
- Improved operational efficiency by optimizing and automating business processes.
- Analyzed customer feedback data to identify areas for improvement in service delivery.
- Monitored task completion and productivity to ensure efficient use of time and resources.
- Assisted in managing daily operational workflows and team schedules.
- Trained new staff on company policies and operational procedures.
- Developed training materials to improve employee performance and efficiency.
- Evaluated operational processes and recommended improvements for quality control.
- Led team meetings to address operational challenges and develop actionable solutions.
- Coordinated maintenance and repair schedules for equipment, ensuring minimal downtime.
- Conducted regular performance evaluations, providing feedback and development opportunities to staff.
- Implemented customer service standards that increased client satisfaction.
- Implemented new operational procedures, resulting in an increase in process efficiency.
- Recommended opportunities for growth and advancement to motivate employees.
- Evaluated and assessed personnel to identify potential candidates for promotion.
Education
High School Diploma -
Kaimuki High School
Honolulu, HI06-1985
Skills
- Inventory management
- Procurement processing
- Project planning and coordination
- Operations support
- Document organization and preparation
- File and record keeping
- Clerical task proficiency
- Basic accounting
- Accounting support
- Problem solving
- Time management
- Team collaboration
- Effective and excellent communication skills
- Attention to detail
- Administrative support
- Project Support
- Team player
- Fast learner
Affiliations
Planned, coordinated and organized department, division and charitable events
Timeline
Building Maintenance & Repair Assistant II
C&C of Honolulu, Dept. of Facility Maintenance
05.2007 - Current
Clerk/Typist
C&C of Honolulu, Dept. of Facility Maintenance
06.2001 - 05.2007
Research Assistant
Timeshare Resales Hawaii
12.1998 - 12.2000
Clerk Typist II
State of Hawaii, Dept. of Public Safety
10.1997 - 12.1998
Accounting Clerk/Account Representative
Hawaiian Electric Employees' Federal Credit Union
03.1994 - 08.1997
Assistant Operations Supervisor
American Savings Bank, F.S.B.
09.1988 - 06.1993
High School Diploma -
Kaimuki High School