STACY VAUGHN
Burleson,TX
Summary
Senior administrative professional with proven track record in optimizing office functions and supporting executive teams. Known for efficient handling of schedules, correspondence, and meeting logistics to drive organizational success. Highly collaborative, adaptable to changing needs, and committed to delivering exceptional administrative support.
Overview
9
9
years of professional experience
Work History
Senior Administrative Assistant
Texas Health Resources Harris Methodist Fort Worth
10.2020 - Current
- Manage and coordinate calendars and schedule meetings for Director of Nursing Surgical Services, Director of Trauma Administration, Director of Nursing Medical Division.
- Work with Unit Managers to order supplies, schedule meetings, pay invoices and set up deliveries, furniture projects, educational handouts.
- Accounts Receivable and Payable for entire division that also includes Trauma Administration.
- Input W9 Vendors to teach ATLS classes and provide supplies for various community classes and update pay accordingly.
- Create GME ACS Rotation Schedule each month for THFW Nursing Managers/Directors.
- Screen calls for Director, APRNs for specific program requirements and changes.
- Meeting minutes that support Director, Neurosciences, Stroke Team and Trauma as well as set up technology, catering and packets that include presentations and handouts.
- Create presentations, spreadsheets, documents and reports for management to prepare for meetings.
- Process Physician Payroll/Metric Incentive Payments that support the Nursing Surgical Services Division.
- Monitor and pay outgoing expenses that require additional authorization and information to process.
- Prepare reports, correspondence and emails for Director and Managers as requested.
- Excellent organization skills, interpersonal communication, and professional etiquette.
- Coordinate travel for conferences that includes hotels, conference fees, mileage, and pre-authorization, as well as Grant Submission.
- Advanced Microsoft Office Suite Skills.
- Support other Administrative Assistants with planning, organizing and scheduling meetings and events as required.
Administrative Assistant
Texas Health Resources Harris Methodist Fort Worth
04.2016 - 10.2020
- Manage calendar for Chief Learning Officer and Director of Clinical Learning.
- Schedule meetings and video conferences make travel arrangements, order catering for events.
- Knowledgeable in SharePoint operations and updates including calendars, links, and applications.
- Meeting minutes, recordings, and agendas for various committees in the department.
- Organize/Record Uchat discussions with Thought Exchange topics for employee discussions.
- Create and update spreadsheets for department managers to track data and unit wide certifications and licensures.
- Primary timekeeper in PeopleSoft for all nursing residents, externs, and THRU executive administrative staff.
- Process and transmit all expense reports and invoices for Education Department Staff and Nursing Residents.
- Order office supplies and clinical education supplies from various vendors.
- Versant Program data input for all nursing residents, nursing externs, preceptors, clinical leaders and attendance for all specialty and CME classes.
- Advanced Microsoft Office Suite skills including create and prepare power points for department managers and committee chairs, including presentations, various charts, unit posters, bathroom banters and rosters.
- Excellent organizational skills, interpersonal communication, and phone etiquette.
- Administrative Coordinator for the 2017 Magnet Conference for 23 THFW attendees that included: flight, hotel and conference reservations, expense reports, check requests and itineraries.
- 2019 THFW Magnet Site Visit Administrative Coordinator.
Education
Bachelor of Science - Healthcare Administration
University of Phoenix
Phoenix, AZ07.2021
Skills
- Advanced skills in MSOffice Suite
- Peoplesoft FSCM, THR Marketplace
- Excellent Communication Skills, Detail Oriented
- Project coordination expertise
- High-level multitasking
- Presentation development
- Strong organizational skills
- Travel arrangements expertise
- Meeting planning proficiency
- Scheduling and calendar management
Timeline
Senior Administrative Assistant
Texas Health Resources Harris Methodist Fort Worth
10.2020 - Current
Administrative Assistant
Texas Health Resources Harris Methodist Fort Worth
04.2016 - 10.2020
Bachelor of Science - Healthcare Administration
University of Phoenix
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