Microsoft Word
Stasya Lael
Washington,D.C.
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
14
14
years of professional experience
Work History
Executive Assistant
United Planning Organiization
11.2023 - 08.2024
- Coordinated executive schedules, ensuring seamless daily operations and reduced scheduling conflicts
- Streamlined executive calendars, enhancing operational efficiency and minimizing scheduling conflicts for seamless organizational workflow
- Facilitated cross-departmental communication, fostering a cohesive work environment and improving information flow among executive teams
- Managed complex travel arrangements, ensuring flawless logistics and cost-effective solutions for executive business trips
- Cultivated cross-departmental synergy, facilitating seamless information flow and fostering a cohesive work environment among executive teams
- Provided crucial administrative support, maintaining smooth daily operations and significantly reducing scheduling conflicts for executives
- Successfully planned and executed the first annual Finance Staff Retreat
- Managed event budget exceeding $5000.00, negotiating contracts with vendors to maximize resources and reduce costs while maintaining high quality standards
- Collaborated with cross-functional teams, including marketing, logistics, and design, to create cohesive and impactful event experiences
- Demonstrated exceptional problem-solving skills by quickly addressing on-site challenges, ensuring events ran smoothly and efficiently
- Established and maintained relationships with a diverse network of vendors, ensuring timely and quality service delivery for all event components
- Designed unique event themes and concepts, incorporating innovative ideas to enhance guest experience and engagement.
Executive Assistant
ARHA
09.2023 - 10.2024
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Used Microsoft Office Suite applications and other advanced software to prepare documents, reports, and presentations.
- Coordinated events and worked on ad hoc projects.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Filed paperwork and organized computer-based information.
Sr. Administrative Assistant
The Nature Conservancy
05.2023 - 07.2023
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Assisted coworkers and staff members with special tasks on daily basis.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Managed electronic filing systems by routing various documents, taking messages and managing incoming and outgoing email.
Senior Administrative Assistant
Smithsonian Channel
09.2019 - 05.2023
- Managed executive schedules, ensuring seamless coordination and time optimization
- Facilitated communication between departments, enhancing collaboration and efficiency
- Organized high-priority meetings, resulting in improved decision-making processes
- Handled confidential information with discretion, maintaining data integrity
- Streamlined administrative tasks, contributing to a more productive work environment
- Optimize executive workflows, enhancing operational efficiency and decision-making processes
- Implement data-driven strategies to streamline communication channels
- Pioneer digital solutions for schedule management, resulting in substantial time savings
- Develop creative approaches to interdepartmental collaboration
- Drive key initiatives to completion, ensuring measurable outcomes
- Consistently exceed performance targets through strategic planning and execution
- Foster synergies across departments, facilitating seamless information flow
- Build strong relationships to enhance team productivity and project success
- Meticulously manage confidential information, maintaining utmost discretion
- Ensure flawless execution of high-priority meetings and administrative tasks.
Administrative Assistant to the Director
Safari Club International
03.2016 - 04.2019
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained inventory of office supplies and placed orders.
- Managed filing system, entered data and completed other clerical tasks.
- Transcribed and organized information to assist in preparing presentations.
- Established administrative work procedures to track staff's daily tasks.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Worked with senior management to initiate new projects and assist in various processes.
- Coordinated events and worked on ad hoc projects.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Answered high volume of phone calls and email inquiries.
- Handled confidential and sensitive information with discretion and tact.
Interim Facilities Manager
National League of Cities
05.2014 - 05.2016
- Accounted for building usage and organizational needs when planning maintenance activities.
- Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
- Performed start-up functions on systems based on project plans, specifications and contract documents.
- Controlled expenses to meet budget requirements.
- Evaluated facility operations and personnel for safety and health regulations compliance.
- Supervised a two member staff in day-to-day activities.
- Responded to building emergencies and managed repairs.
- Coordinated with cleaning and janitorial services to keep facility clean and presentable for occupants.
- Tracked and documented operational and financial records to perform analysis of performance and costs.
- Coordinated with vendors and contractors to arrange services and repairs to be completed on time and to desired quality levels.
- Investigated problems and determined appropriate remedies.
Administrative Assistant
Institute of Transportation Engineers
02.2012 - 05.2014
- Managed executive schedules, ensuring seamless coordination and time optimization
- Facilitated communication between departments, enhancing collaboration and efficiency
- Organized high-priority meetings, resulting in improved decision-making processes
- Handled confidential information with discretion, maintaining data integrity
- Streamlined administrative tasks, contributing to a more productive work environment
- Optimize executive workflows, enhancing operational efficiency and decision-making processes
- Implement data-driven strategies to streamline communication channels
- Pioneer digital solutions for schedule management, resulting in substantial time savings
- Develop creative approaches to interdepartmental collaboration
- Drive key initiatives to completion, ensuring measurable outcomes
- Consistently exceed performance targets through strategic planning and execution
- Foster synergies across departments, facilitating seamless information flow
- Build strong relationships to enhance team productivity and project success
- Meticulously manage confidential information, maintaining utmost discretion
- Ensure flawless execution of high-priority meetings and administrative tasks.
HR Assistant
ASAE
10.2010 - 02.2012
- Streamlined HR processes, enhancing efficiency and team cohesion
- Managed employee records, ensuring accuracy and compliance with regulations
- Implemented new onboarding program, reducing time-to-productivity for new hires
- Coordinated recruitment efforts, leading to successful talent acquisition
- Provided comprehensive support to employees, addressing inquiries and resolving issues promptly
- Facilitated smooth communication between management and staff
- Meticulously maintained personnel files and HR databases, ensuring data integrity
- Assisted in payroll processing, minimizing errors and ensuring timely payments.
Education
No Degree - Forensic Science
Prince George's Community College
Upper Marlboro, MD06.2003
Skills
- Budget Management
- Travel Coordination
- Event planning
- Executive Support
- Staff Management
- Schedule & calendar planning
- Advanced MS Office Suite
- Office Management
- Meeting planning
- Invoice Processing
- Expense Reporting
- Presentation Development
References
- Linda Prescott, lprescott@upo.org, (202) 238-4799
- Andrea Thomas, athomas@upo.org, (202) 238-4600
- Melanie Zentner, melaniemuz@gmail.com, (404) 310-7600
Software
Microsoft PowerPoint
Microsoft Excel
Oracle Net Suite
SAP - Concur
SAP - Ariba
Sharepoint
Timeline
Executive Assistant
United Planning Organiization
11.2023 - 08.2024
Executive Assistant
ARHA
09.2023 - 10.2024
Sr. Administrative Assistant
The Nature Conservancy
05.2023 - 07.2023
Senior Administrative Assistant
Smithsonian Channel
09.2019 - 05.2023
Administrative Assistant to the Director
Safari Club International
03.2016 - 04.2019
Interim Facilities Manager
National League of Cities
05.2014 - 05.2016
Administrative Assistant
Institute of Transportation Engineers
02.2012 - 05.2014
HR Assistant
ASAE
10.2010 - 02.2012
No Degree - Forensic Science
Prince George's Community College