Stefani Davis
Summary
Self motivated administrative professional with over 14 years of experience in an office environment. Highly organized with strengths in prioritizing tasks and managing deadlines. Excellent team building skills as well as experience in plant/organization business systems, standards and processes.
Overview
14
14
years of professional experience
Work History
Information Representative Records, B
Tennessee Valley Authority, Browns Ferry Nuclear
09.2021 - Current
- Prepare, scan, and index records into Enterprise Content Management (ECM) for archival purposes, in accordance with procedure requirements
- Rotational on-call duties as assigned
- Required overtime and alternate schedules during outages
- Issue procedures and drawings using Enterprise Content Management, which includes updating property fields, correction of publishing related errors using the TVA procedure templates, perform data verifications, and maintaining the electronic master files
- Perform administrative services functions by delivering onsite mail, sending offsite packages and maintaining adequate supplies
- Ensure the integrity of controlled document files in the Plant Information Center and controlled document stations by filing procedures and drawings, as well as provide guidance to plant personnel in retrieval of archived records
- Provide training to new Management Services employees and contractors in the areas of Records Management, Document Control, and Mail Center operations
Office Manager
International Association of Machinists, Local 65
03.2014 - 09.2021
- Facilitated onboarding process for new members
- Work closely with TVA contractors to insure craft requests were accurately staffed for outage as well as emergent call-outs within strict deadlines
- Perform collection and reporting of 300+ members union dues, entered financial data into the company database, and reconciled those accounts monthly. Processed all payroll & retirement contributions, W-2's, as well as monthly/quarterly state and federal taxes
- Provided seamless clerical support to executive board, apprentice coordinators, instructors, and Business Representatives
- Monitored office supplies inventory, ensuring that stock was maintained and consistently ordered when needed
- Coordinate events and activities by acquiring venues, and organizing catering services
- As a Nantel student administrator, I enrolled and proctored employees in courses to help them receive and maintain unescorted nuclear access, for Local 65 as well as surrounding labor organizations
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Ensure proper storage, retrieval, retention, and disposal of all organizational records. Maintained filing system for records, correspondence and other documents
Business Support Representative
Johnson Services, TVA-Equipment Support Services
02.2010 - 03.2014
- Handled all delegated tasks from shop foreman and managers quickly and efficiently with minimal oversight
- Worked successfully with a diverse group of coworkers to accomplish goals and address issues related to our services
- Processed purchase orders via MAXIMO to various outside vendors, as well as assigning work order numbers and documented work detail, tracking from open to close
- Accurately processed expense reimbursement via TVA Concur and managed 20+ contractor time sheets and travel expense vouchers
- Managed appointments and meeting calendars via Microsoft Outlook. Coordinated travel arrangements for business trips including flights, hotels and car rentals. Monthly reconciliation of TVA credit cards
- Preparation of presentations, reports, memos, and other documents related to business support operations, as well as transcribing meeting minutes
Education
High School Diploma -
Lexington High School
Lexington, ALAccounting And Business Management
Northwest Shoals Community College
Muscle Shoals, ALSkills
- Various PC software applications including Microsoft Office, Enterprise Content Management, Maximo, eWorkplace, Enterpise Scan, Concur
- Nantel student administrator and proctor certified
- TVA Training Alliance Instructor Certification
- Boiling Water Reactor Engineering Systems training
Timeline
Information Representative Records, B
Tennessee Valley Authority, Browns Ferry Nuclear
09.2021 - Current
Office Manager
International Association of Machinists, Local 65
03.2014 - 09.2021
Business Support Representative
Johnson Services, TVA-Equipment Support Services
02.2010 - 03.2014
High School Diploma -
Lexington High School
Accounting And Business Management
Northwest Shoals Community College
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