Stefania Guevara
Delray Beach,FL
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
2
2
years of professional experience
Work History
National Administrative Assistant
All County Paving
Delray Beach, FL
04.2022 - Current
- Executed record filing system to improve document organization and management
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
- Coordinated travel arrangements by booking airfare, hotel and ground transportation
- Managed Access databases converting complex data into easy-to-interpret data
Executive Assistant /Office Manager
Amera Realty Services
Coral Springs , FL
07.2021 - 04.2022
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping
- Coordinated special projects and managed schedules.
- Developed standard operating procedures for all administrative employees
- Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders
- Maintained computer and physical filing systems
Administrative Assistant
Lerro & Chandross
Boca Raton, FL
12.2020 - 07.2021
- Processed invoices and expenses using QuickBooks to facilitate on-time payment
- Performed research to collect and record industry data.
- Coordinated bookkeeping activities in QuickBooks
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements and statements
- Monitored status of accounts receivable and payable to facilitate prompt processing
Education
Bachelor of Arts - Office Supervision And Management
Palm Beach State College
Lake Worth, FL08.2023
Associate of Arts - Business Administration And Management
Palm Beach State College
Lake Worth, FL12.2021
Skills
- Database and Document Management Systems
- Confidentiality and Data Protection
- Resource Coordination and Allocation
- Back Office Operations
Languages
Spanish
Native or Bilingual
Timeline
National Administrative Assistant
All County Paving
04.2022 - Current
Executive Assistant /Office Manager
Amera Realty Services
07.2021 - 04.2022
Administrative Assistant
Lerro & Chandross
12.2020 - 07.2021
Bachelor of Arts - Office Supervision And Management
Palm Beach State College
Associate of Arts - Business Administration And Management
Palm Beach State College
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