Stefanie JONES
Fort Wayne,IN
Summary
Results-driven payroll professional with extensive experience at Coupled Products, LLC, ensuring compliance and accuracy in payroll processing for diverse employee groups. Proficient in HRIS systems and payroll software, I excel in optimizing payroll efficiency while delivering exceptional customer service and maintaining confidentiality in sensitive financial data.
Overview
10
10
years of professional experience
Work History
Payroll Specialist
Fort Wayne Metals Research Products, LLC.
Fort Wayne, IN
03.2021 - Current
- Assist in updating employee records for accurate payroll management.
- Review timecards to ensure accuracy and compliance with policies.
- Communicate with employees regarding payroll inquiries and issues.
- Maintain confidentiality of sensitive payroll information and documents.
- Participate in training sessions on payroll software and procedures.
- Process payroll for over 1000 employees bi-weekly, ensuring accuracy of pay and deductions.
- Perform manual calculations for retroactive pay adjustments or special payments as required.
- Create and maintain employee records, including new hires, terminations, salary changes, and tax withholding forms.
- Research and resolve employee payroll questions and issues via email, phone and in person.
- Provide timely customer service support to employees regarding questions about their paychecks or other payroll issues.
- Develop and implement procedures to ensure accurate entry of payroll data into the system.
- Assist with auditing processes related to payroll.
- Oversee payroll processing to comply with tax laws and court-ordered wage assignments and garnishments.
- Reconcile monthly benefit statements from vendors to ensure accuracy of information in the payroll system.
- Prepare journal entries to record financial transactions into the general ledger system.
Payroll Manager
Coupled Products, LLC.
Columbia City, IN
05.2015 - 03.2021
- Processed payroll for all employees using HRIS software.
- Ensured compliance with federal and state payroll regulations.
- Responded to employee inquiries regarding payroll issues promptly.
- Implemented process improvements to enhance payroll efficiency and accuracy.
- Managed the processing of new hires and terminations in the payroll system.
- Managed payroll for temporary, hourly, and salaried employees.
- Verified accuracy of employee hours worked, pay rate changes, deductions, bonuses, and other payroll data.
- Resolved discrepancies between payroll records and timekeeping systems.
- Analyzed payroll expenses and developed strategies to optimize payroll budget and reduce costs.
- Updated and maintained employee payroll records, ensuring confidentiality and data security.
- Managed year-end processing tasks, including tax document preparation and distribution to employees.
- Led the transition to new payroll software, including system selection, data migration, and training for payroll staff.
- Collaborated with external auditors during annual audits, providing necessary payroll records and explanations.
Director of Finance
Wagner Zip-Change, Inc.
Melrose Park, Illinois
03.2017 - 05.2020
- Managed financial planning and budgeting processes to ensure alignment with strategic goals.
- Oversaw cash flow management and forecasting to maintain liquidity.
- Implemented cost control measures to optimize resource allocation and efficiency.
- Developed and implemented annual financial plans and budgets.
- Conducted research to identify new sources of revenue and cost savings opportunities.
- Provided oversight for accounts receivable and payable functions, payroll processing, investments, and treasury operations.
- Monitored cash flow, prepared monthly financial statements, and analyzed trends to ensure appropriate use of funds.
Education
Some College (No Degree) - Business Management
Marion Technical College
Marion, OHSkills
- Payroll administration
- Payroll software
- Payroll compliance
- Data entry management
- Financial reporting
- HRIS systems
Affiliations
- Spending time with family.
- Enjoying nature.
References
References available upon request.
Timeline
Payroll Specialist
Fort Wayne Metals Research Products, LLC.
03.2021 - Current
Director of Finance
Wagner Zip-Change, Inc.
03.2017 - 05.2020
Payroll Manager
Coupled Products, LLC.
05.2015 - 03.2021
Some College (No Degree) - Business Management
Marion Technical College
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