Overview
Work History
Education
Skills
Timeline
Generic

Stefanie McEnerney

Sarasota

Overview

15
15
years of professional experience

Work History

Executive Assistant to the Chief Financial Officer

Helios Technologies
01.2022 - 01.2025


  • Streamlined CFO''s daily schedule by expertly managing appointments, travel arrangements, and meeting logistics.
  • Ensured timely submission of expense reports, invoices, and reimbursements by meticulously tracking all financial transactions related to the CFO''s office.
  • Coordinated cross-departmental communication, fostering collaboration between finance teams and other organizations.
  • Maintained strict confidentiality while handling sensitive information related to company finances, legal matters, and personnel issues.
  • Organized high-profile events on behalf of the CFO & Investor Relations to foster strong relationships with key stakeholders within the industry.
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized and coordinated conferences and monthly meetings.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.

Administrative Manager

Helios Technologies
05.2021 - 01.2025
  • Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
  • Managed complex calendars, coordinating meetings and appointments to maximize executive availability and effectiveness.
  • Greeted visitors, employees and clients politely and professionally for excellent reception service.
  • Streamlined travel arrangements for executives, optimizing itineraries and reducing travel expenses.
  • Managed vendor contracts and relationships, ensuring high-quality services and timely delivery of office supplies.
  • Created organized filing system to manage department documents.
  • Coordinated office events, seminars and meetings for staff and clients.

Head of Housekeeping Services

One Hundred Central
02.2011 - 05.2021
  • Oversaw hiring process for new housekeeping staff members by selecting qualified candidates who aligned with company values and possessed strong customer service skills.
  • Coordinated special projects such as deep cleanings or renovations to minimize disruption to owners and maximize available resources.
  • Enhanced owners satisfaction by maintaining high standards of cleanliness and order in all rooms and common areas.
  • Streamlined housekeeping operations for increased efficiency through effective staff scheduling, task delegation, and resource allocation.
  • Managed annual budget planning for housekeeping department by reviewing expenses, forecasting future needs, and identifying areas for cost reduction.
  • Maintained required records of work hours, budgets and payrolls.
  • Collaborated with maintenance teams to address repair issues in a timely manner, ensuring minimal disruption.
  • Worked with front desk to respond promptly to all requests from owners & guests.
  • Placed orders for housekeeping supplies and guest toiletries.
  • Trained and mentored new staff on cleaning and safety protocols.
  • Completed schedules, shift reports, and other business documentation.
  • Implemented daily, weekly and monthly cleaning routines for staff to follow.
  • Monitored priorities and liaised between maintenance team and management, delegating tasks to complete on time.

Front Desk Lead

One Hundred Central Avenue
09.2009 - 05.2021
  • Enhanced owner & guest satisfaction by efficiently managing front desk operations and addressing inquiries promptly.
  • Managed high call volume and email inquiries, efficiently addressing owners concerns and providing accurate information regarding reservations, services, etc.
  • Assisted management in implementing new front desk procedures to increase efficiency and improve guest experiences.
  • Trained new front desk staff members, fostering a team environment and ensuring consistent service quality for owners & guests.
  • Maintained clean and organized front desk areas to uphold polished company image.
  • Completed daily logs for management review.
  • Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
  • Coordinated with maintenance and housekeeping staff to ensure proper safety & cleanliness is at owners satisfaction.

Education

Archbishop McCarthy High School
Fort Lauderdale, FL
2002

Skills

  • Travel coordination
  • Expense reporting with Concur
  • Office organization
  • Event planning
  • Schedule & calendar management
  • Professional and mature

Timeline

Executive Assistant to the Chief Financial Officer

Helios Technologies
01.2022 - 01.2025

Administrative Manager

Helios Technologies
05.2021 - 01.2025

Head of Housekeeping Services

One Hundred Central
02.2011 - 05.2021

Front Desk Lead

One Hundred Central Avenue
09.2009 - 05.2021

Archbishop McCarthy High School

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