STEFANIE ROGERS
Raleigh,NC
Summary
Accomplished executive assistant professional with extensive experience providing the comprehensive support needed to drive the achievement of key organizational business goals and objectives. Skilled at combining administrative support best practices, overall business intelligence and high levels of attention to detail to accurately complete varied tasks in a timely, professional manner. Able to build and maintain strong relationships with both internal and external business partners and customers, based on trust developed over time, open lines of communication and the level of service provided. Recognized for the ability to deliver exceptional results while working in fast-paced, highly dynamic business environments.
Overview
19
19
years of professional experience
Work History
EXECUTIVE ASSISTANT (OFFICE OF THE CTO)
Vannevar Labs
01.2023 - Current
- Manage the CTO's ever-changing and complex calendar, travel arrangements and external meetings
- Coordinate and execute the CTO's priorities and initiatives across the Engineering organization
- Own and develop plans and execution of Engineering organization events adhering to strict budget guidelines
- Devise and execute continued process for Engineering organization bi-annual performance reviews
- Conserve the CTO's time by reading, researching, collecting and analyzing information as needed, in advance
- Handle highly confidential information and correspondence from the DoD and other military factions with discretion
- Continuously identify areas for process improvement and greater efficiency in executive operations for the organization.
SENIOR EXECUTIVE ASSISTANT (OFFICE OF THE CFO)
Mezmo
01.2022 - 01.2023
- Ensures the CFO's Office runs smoothly and that all logistics, planning, scheduling, and management of the office is provided in a proactive and timely manner
- Acts as the critical liaison to the public, key stakeholders, Board members, and others as needed on behalf of the CFO
- Lead and deliver various projects and initiatives in support of the CFO's Office as needed
- Facilitates and helps maintain strong cross departmental and business unit relationships to enable success
- Ensures that weekly, monthly, and quarterly operations review meetings are scheduled, managed appropriately, and action items are followed up on
- Works closely with C-Suite members to support and facilitate various internal and external communications, board presentations and materials, and other items as it relates to the CFO's Office
- Facilitate various reports, presentations, and other materials as needed by the CFO.
SENIOR EXECUTIVE ASSISTANT (OFFICE OF THE CMO)
GitLab
01.2019 - 01.2022
- Provide comprehensive support and act as Chief of Staff to CMO (Chief Marketing Officer) and VP's within the marketing organization
- Strategically manage calendars for CMO and marketing leadership, scheduling and balancing competing priorities, responsibilities and confidentiality
- Manage and triage incoming communications to CMO and respond accordingly
- Define new and efficient ways to maximize executive time, while managing complex and rapidly shifting priorities and calendars
- Attend key meetings, take notes, prepare agendas and compile materials for staff meetings, board meetings, all hands and marketing events, while ensuring executive preparedness and effectiveness
- Build effective relationships with key stakeholders, internal and external, to help support CMO and team with programs and goals
- Effectively liaise, communicate and collaborate with other executive administrative staff to appropriately plan and drive success for team and company goals.
EXECUTIVE ASSISTANT
Amazon
01.2016 - 01.2019
- Managed the calendars of 3 executives across multiple time zones that support the business and technical side of the Advertising organization
- Coordinated complex travel itineraries and logistics for both domestic and international travel through Concur application
- Served as the main point-of-contact for headcount and space planning logistics in Seattle and Boulder offices
- Maintained the organization's SharePoint site and the content within, including performing site refreshes and migrations as needed
- Planned and executed large events including All-Hands meetings, monthly and quarterly business reviews, external client meetings and off-sites, team off-sites and promotion review panels
- Acted as a key liaison for direct reports to help increase operational efficiency and streamline requests
- Compiled accurate meeting notes from weekly meetings and tracked deliverables to help drive the completion of urgent, outstanding and time sensitive items.
EXECUTIVE ASSISTANT
CommerceHub
01.2015 - 01.2016
- Managed the calendars, meeting planning and travel arrangements for the CMO and VP of Client operations
- Created and coordinated all new hire orientation and onboarding processes for the Seattle office
- Managed the front desk operations and office administrative tasks including ongoing supply orders, office logistics and space planning
- Scheduled all phone, in-person and Skype interviews as well as travel arrangements as needed for candidates in Seattle and remotely
- Processed employee verifications, background checks and exit interviews for all employees in a timely, professional manner.
SENIOR INTERNAL COMMUNICATIONS SPECIALIST
Intuit
01.2012 - 01.2014
- Partnered with Human Resources to provide communication planning, support and training to the Small Business Group
- Created and distributed monthly employee surveys to 200+ employees, gathering data and correctly analyzing the results to identify areas of improvement
- Continually tracked and reported metrics for blogs, videos, websites, articles and newsletters
- Notable achievements while in the position included: Created and managed 50+ pages of the employee intranet SharePoint site
- Produced, managed and distributed a weekly newsletter to the Small Business Group of 200+ employees.
GLOBAL COMMUNICATIONS MANAGER
VMware
01.2009 - 01.2012
- Worked in collaboration with Human Resources to lead system training and to provide a detailed communications overview to new hires on a monthly basis
- Established and maintained positive strategic relationships with all 3rd party vendors to forward the objectives of the organization and leaders
- Coordinated travel arrangements, logistics and materials for 1,000+ employees attending the company's annual sales conference
- Provided technical and system training to 200+ field sales employees and strategic communication planning and technical system support to 30+ subject matter experts communicating with field sales
- Maintained a dashboard of all communication projects in correlation to the editorial calendar.
ACCOUNT MANAGER - IN-GAME ADVERTISING
Electronic Arts
01.2008 - 01.2009
- Provided sales support for the In-Game Advertising team by developing creative sales proposals, program mockups and comprehensive supporting research for top advertisers and customers
- Worked in collaboration with internal departments and teams including Ad Operations, Production, Engineering and Marketing to define new advertising opportunities and to execute on program deliverables
- Prepared and delivered materials for prospective client meetings and presentations and scheduled meetings and conference calls between both internal teams and clients.
ACCOUNT MANAGER
Yahoo! Inc.
01.2005 - 01.2008
- Worked with top-tier clients to successfully implement a number of high-impact campaigns throughout the year
- Built, trafficked and scheduled advertising creative, including House and 3rd party-served advertising from the creation of insertion order to post-campaign completion
- Served as the primary point-of-contact for client accounts while leading the day-to-day management and optimization of campaigns
- Resolved issues in a timely manner by making educated, accurate decisions about campaign delivery based on client expectations
- Prioritized and managed time and projects in an effective manner in order to adhere to strict campaign deadlines
- Provided exceptional, timely customer service while working to resolve client issues to maintain their levels of satisfaction and loyalty.
Education
Bachelor of Arts - Communications
University of Denver
Denver06.2004
Skills
- Event Planning & Management
- Executive Administrative Support
- Documentation & Reporting
- Travel Coordination & Logistics
- Executive/C-Suite Relations
- Business Process Improvement
- Human Resources Practice
- Business Administration
- Project Management
Affiliations
- The Leader Assistant Community
- Nova Chief of Staff
Timeline
EXECUTIVE ASSISTANT (OFFICE OF THE CTO)
Vannevar Labs
01.2023 - Current
SENIOR EXECUTIVE ASSISTANT (OFFICE OF THE CFO)
Mezmo
01.2022 - 01.2023
SENIOR EXECUTIVE ASSISTANT (OFFICE OF THE CMO)
GitLab
01.2019 - 01.2022
EXECUTIVE ASSISTANT
Amazon
01.2016 - 01.2019
EXECUTIVE ASSISTANT
CommerceHub
01.2015 - 01.2016
SENIOR INTERNAL COMMUNICATIONS SPECIALIST
Intuit
01.2012 - 01.2014
GLOBAL COMMUNICATIONS MANAGER
VMware
01.2009 - 01.2012
ACCOUNT MANAGER - IN-GAME ADVERTISING
Electronic Arts
01.2008 - 01.2009
ACCOUNT MANAGER
Yahoo! Inc.
01.2005 - 01.2008
Bachelor of Arts - Communications
University of Denver
Similar Profiles
Kate SonnekKate Sonnek
Key Account Manager at Lyons Health Labs (formerly Hormel Health Labs)Key Account Manager at Lyons Health Labs (formerly Hormel Health Labs)
Nitin VinayachandranNitin Vinayachandran
Head of BD & People Operations at Lumos Labs/ Rabble LabsHead of BD & People Operations at Lumos Labs/ Rabble Labs
Nick PoteatNick Poteat
Chef at White Labs Inc. | White Labs Kitchen & TapChef at White Labs Inc. | White Labs Kitchen & Tap
Steven VioletteSteven Violette
Chief Operating Officer at One Health LinkChief Operating Officer at One Health Link
Dyneesha WatkinsDyneesha Watkins
Warehouse Worker at AmazonWarehouse Worker at Amazon