Stefanie A. Whaley

• Maintain and update Human Resources Information System (HRIS); New hires, Terminations, salary changes, PIP’s, etc.
• Act as liaison between employees and business leadership team; main point-of-contact, owning employee benefits program – working with third party Vendors and handling all enrollments, life changes, terminations, etc.
• Create and maintain master-data profiles in GUSTO payroll system; track and approve PTO requests, and process changes for payroll
• Create and maintain both hard-copy employee files as well as digital employee files via Dropbox, ensuring data is secured, confidential and legally compliant
• Manage entire onboarding/off-boarding process of all employees; review, analyze and audit new hire paperwork, including initiating background checks using Sterling One
• Oversees employee disciplinary documents and meetings, terminations, and investigations, exit interviews
• Work with employees and management to communicate various human resource policies, procedures, laws, standards, and other government regulations; implement accordingly. Analyzed issues and employed improvement processes.
• Maintain company handbook; update changes in policies, structure, government laws, etc. Reviewed existing policies and procedures to make recommendations for enhancing work productivity, recruitment, hiring processes and talent management.
• And communicate revisions to all employees – obtain employee signatures when needed
• Maintain 401K program for all employees and Vendor relationship with Principal
• Maintain IRA program for all employees and Vendor relationship with Endurance Financial
• Create/process/notarize Lien Waivers for all Invoices submitted to Contractors for all open projects. File liens with State of North Carolina on properties when necessary
• Apply and process payments for all Commercial Electrical Permits in Wake, Johnston and Harnett Counties.

• Manage and execute onboarding/off-boarding process of all new employees including collection of all necessary paperwork, documents, contact info, etc. to ensure data entry into various systems
• Create, implement, and communicate equipment order form for hiring managers marking keys items to order/create/set-up for new employee during onboarding/off-boarding process
• Initiate and oversee new employee setup process using all of Siemens’ internal ticketing processes, ensure hardware, software, equipment ordering, workstation, network access, website access, building access, etc. is secured and put in place prior to new employee’s first day
• Process internal personnel changes (including, but not limited to, management/cost center/location/time administrator/etc. changes via SAP according to payroll calendar to ensure Payroll Team has sufficient time to process changes submitted
• Create/Maintain new hire personnel files to track any/all communication/tasks associated with new hire
• Reviewed and screened applicant resumes to identify qualified candidates.
• Create and Maintain Headcount Report for VP/PRESIDENT and HR Dept.
• Reviewed existing policies and procedures to make recommendations for enhancing work productivity, recruitment, hiring processes and talent management.
• Analyzed issues and employed improvement processes. Onboarding was streamlined by almost 50%; average new hire went from 65 days to 34.
• Partnered with senior leadership to establish and develop corporate and HR policies and procedures.

· Windows 7 Project Coordinator – Commission, build, troubleshoot, decommission all laptops for the business unit for both office and field employees.

· Fleet Administration Management: vehicle registration management, vehicle Management and vehicle location updates, vehicle IFTA/IRP/KYU reporting, vehicle replacement/up-fitting control, assume overall ownership of this process and act as the main point-of-contact with Wheels on anything business unit vehicle related.

· EZ-X Project Support: Investigate weekly late-expense reports and contacting business unit users of late expenses, late fees, how to avoid them, what to expense out, etc., provide training documentation to the business unit and support.

· International Travel (VISA) Support: Complete THOP forms and coordinate calls for application completion with Project Managers, individuals traveling and GSS International VISA travel support team – typically Canada and Mexico.

· Follow up with consistent administrative communications with GSS regarding invoice retrieval, billing, etc.

· Business Point-of-Contact for all troubleshooting, guidance on various issues and tools, training for various systems, updating of SII policies and procedures, etc. – be their “everything.”