Summary
Overview
Work History
Skills
Timeline
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STELLA HWANG

Los Angeles,CA

Summary

Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.

Overview

10
10
years of professional experience

Work History

Executive Assistant to Ricky Williams

HIGHSMAN
LOS ANGELES , CA
01.2022 - Current
  • Coordinate multiple schedules using an online calendaring system.
  • Maintain confidential records and files related to executive operations.
  • Respond promptly to inquiries from customers or clients regarding products or services offered by the company.
  • Provide accurate, up-to-date information to external parties through emails and phone.
  • Organize and manage the complex calendar of appointments, meetings, and travel arrangements for the executive team.
  • Tackle and address top-level, high-priority issues with professional administrative discretion.
  • Open, read, and replied to emails, letters, and correspondence on behalf of executives.

Contract Events Project Manager

ICONIC AGENCY
MIAMI, FL
12.2022 - 04.2024
  • Managed logistics related services during events.
  • Ensured the venue was ready before the start of each event by conducting site visits prior to the day of the event.
  • Provided guidance and support to junior staff members involved in organizing events.
  • Coached and counseled employees to reflect company service standards and procedures.
  • Led teams, providing direction and support to ensure efficient task execution and team morale.
  • Managed accounts and worked to continuously develop new revenue from existing clients.
  • Developed relationships with vendors to facilitate quality service at competitive rates while maintaining financial responsibility within budgets.
  • Coordinated with cross-functional teams to align event objectives with corporate branding and marketing strategies.
  • Facilitated smooth on-site operations, resolving unforeseen issues promptly to avoid disruptions.
  • Maintained adherence to client-event requirements through delegation, prioritizing and management of production phases from concept to execution.
  • Spearheaded planning, organization, and execution of events, ensuring seamless operations from start to finish.
  • Oversaw logistics including venue selection, catering, transportation, and accommodation arrangements.
  • Hired and trained staff for cross-functional assignments and verified employee knowledge of specific procedures related to each event type.
  • Applied industry knowledge and personal expertise to customize events to specific standards.

Executive Administrator

Houlihan Lokey
01.2017 - 08.2020
  • Fulfilled various administrative tasks, including complex calendar, travel arrangements (Domestic & International), submission of expense reports and other correspondence for Office Services Team and EVP
  • Maximized productivity by proactively providing feedback on operational concerns
  • Managed, planned and executed all monthly committee and intern events(onsite/offsite)
  • Developed, planned, and implemented cost-effective procedures for office operations
  • Supported EVP in annual employee review process to manage performance merit increase
  • Orchestrated new hire orientation/training, employee relations and exit interviews
  • Managed and prioritized schedules to ascertain that time is focused on critical, strategic issues.

Executive Assistant

Accelerate Partners
Los Angeles, CA
07.2015 - 01.2017
  • Implemented processes and procedures that increased operational efficiency; managed daily functions of the office and premises.
  • Managed three partners' complex and frequently changing travel arrangements, calendar, and meetings.
  • Ensured follow-through of all discussed items in meetings, with updates being incorporated into reports.
  • Maintained strict confidentiality with sensitive information, financial documents, records, and personal matters.
  • Implemented and monitored monthly budgets, T&E reports for all partners.
  • Oversaw inventory and office supply purchases.

Executive Assistant

Velos partners, Inc.
Los Angeles, CA
09.2014 - 07.2015
  • Implemented streamlined processes for organizing and maintaining confidential financial documents and records.
  • Coordinated domestic and international travel arrangements, including booking airfare, accommodations, and transportation.
  • Created detailed expense reports on a monthly basis.
  • Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
  • Managed office supplies, vendors, organization, and upkeep of the office.
  • Main point of contact for new hire setup and payroll.
  • Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.

Skills

  • Executive Support
  • Schedule Management
  • Business Correspondence
  • Information confidentiality
  • Meticulous attention to detail
  • Strong Problem Solver
  • Customer Service
  • Project Oversight/Management
  • Staff Management
  • AR/AP

Timeline

Contract Events Project Manager

ICONIC AGENCY
12.2022 - 04.2024

Executive Assistant to Ricky Williams

HIGHSMAN
01.2022 - Current

Executive Administrator

Houlihan Lokey
01.2017 - 08.2020

Executive Assistant

Accelerate Partners
07.2015 - 01.2017

Executive Assistant

Velos partners, Inc.
09.2014 - 07.2015

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STELLA HWANG