Stella Session

• Facilitated a smooth onboarding process for new hires by collaborating with HR partners to prepare necessary paperwork and orientation materials.
• Ensured compliance with employment laws and regulations throughout all aspects of the recruitment lifecycle.
• Professionally support the recruitment team by handling administrative tasks, crafting job descriptions, preparing job offer letters and transfer letters and schedule training sessions.; work closely with the recruitment team to accurately process new hires for onboarding via PeopleSoft ; maintain strong relationships with candidates throughout their journey. Process job offers for new hire orientation; process employee transfers; submit candidate information for background check; communicate effectively with all across the Human Resource Department as well as all Departments; ensure candidate is qualified by certificates, licenses and work experience; close out new hire packets for new hires; Coordinates interviews and communicating with applicants as needed; Worked with the Manage Hire Team in reviewing hiring packets for new-hire, transfers and rehires to ensure packets that are submitted to the Manage Hire team are accurate, complete and correct for hiring the candidate.

Support to four Faculty members: routine program operations including various forms of administrative support:

Manager/Coordinator of the Colorectal Conference each week which consistent of creating and formatting presentations requiring use of graphic design via PowerPoint; Types and maintains up-to-date curriculum vitae in institutional format for assigned physicians. Schedules appointments for assigned physicians and maintains calendar up-to-date. Keeps all Licenses’ up to date (BLS, DEA, DPA, MB etc.) Back-up for the Education Appointments Program. Prepare journals, conferences, grants, manuscripts, protocols and other research studies adhering to formatting requirements in endnotes and reference manager. Edits manuscripts as requested. Made travel arrangements and reimbursement via Concur portal.

• Assistant to Director and Managers; calendar scheduling and coordinating meetings.
• Assisted with training new administrative staff; new hire orientation; Maintain Office Manager duties to keep the Department up to date and in compliance with State mandates. Department Human Resources contact for all process's and talent acquisitions; onboarding and maintained personnel files on each employee. Maintained Performance Evaluation for compliance.
• Held regular meetings with team members to discuss progress updates, address challenges, and brainstorm solutions for ongoing success. Pro-Card holder for Department to make purchases; Hired Contract Employees set- up tracking as requested by the Director and Managers; Department Buyer;
• Kronos Time Keeper; Assisted with various levels of Grants
• Support Faculty members; travel, scheduling and coordinated meetings. Coordination of activities related to initiation and conduct of clinical trials.
• Was responsible for assisting three faculty members Scope: Was responsible for various levels of Grants; gathered materials and completed grant typing and forms within specified timeframes; demonstrated an effective understanding of grant processing which yielded beneficial results; Typed Abstracts and Manuscripts; demonstrated a high level of professionalism; interacted with various investigators and staff. Coordination of activities related to initiation and conduct of clinical trials.
• Processed all Human Resource activity (Web-hire, all ePAFs for different personnel actions on classified and Education Appointments (Discovery System) as well as Faculty Appointment activity;
• Dept. Administrative team; Talent acquisition, onboarding new hires; Supervised work distribution and process flow for clerical staff; managed the daily operation of the department. Kept website updated. Use professional judgment in implementing decisions the impact department efficiency. Design a system of internal controls. Interprets institution, Policies and procedures for employees and faculty, Kronos Approver for PTO program; FMLA procedures; Created and kept updated Policy Manuals; Set-up new hires office space; request PC, phone, activate ports.
• Conducts departmental orientation and separation clearance process; Issue office keys to employees; process FAR request for furniture and space planning; Travel assistance as needed; scheduling for meetings; Coordinated and ensures completion of annual institutional mandates (EEE, EEO, TB Testing, etc.). Oversee the Performance and Service Awards Program.
• Create, compiled and maintained monthly free balance reports for faculty and departmental accounts. Participate in projects and grant close out activities. Support administrative planning for grant initiatives (Grants include multiple projects and cores, external and internal activities). Provide assistance in post-award monitoring of grants and contracts for adherence to regulations and agency requirements. GA6 Project Management for the Department Finance tracking; ePAFs,